Todwick Parish Council Minutes
JRW/364
TODWICK PARISH COUNCIL
Minutes of the Annual Parish Assembly held in Todwick Village Hall
at 7.30 p.m. on Tuesday 24th April 2012
Present
- Councillor Gregory – In the Chair
- Councillor Ferris
- Councillor Leah
- Councillor Northall
- Councillor Pantry
- Councillor White
J R Walker – Clerk and Financial Officer
11/196 APOLOGIES
Councillors Greer-Waring, Palmer and Hill had sent their apologies.
11/197 MATTERS ARISING FROM MINUTES OF 26TH APRIL 2011
The minutes had been approved and signed at the 24 May 2011 meeting.
There were no matters arising.
11/198 URGENT ITEMS FOR LATER CONSIDERATIONS
There were no items for later consideration.
11/199 CHAIRMAN’S REPORT
Chairman thanked all members and the Clerk for their work over the last year.
11/200 CLERK & FINANCIAL OFFICER’S REPORT
Clerk
- had undertaken all the duties placed on him at the previous assembly and throughout the last year
- thanked the Chairman and all members for their help/assistance
11/201 APPROVAL OF THE ACCOUNTS FOR FINANCIAL YEAR 2011/12
Clerk had provided all members with a copy of the receipts and payments account and summary of accounts for financial year 2011/12 together with an explanation of significant variances and the asset register. Due to illness the Internal Auditor had yet to check and approve the accounts and all documentation to be submitted to the External Auditor.
Clerk explained the accounts for financial year 2011/12, compared them to those for 2010/11 and answered questions.
Resolved to approve:
- The Accounts for Financial Year 2011/12
- The Explanation of Significant Variances between 2011/12 and 2010/11
- Section 1 - The Accounting Statements contained in the Annual Return for the year ended 31 March 2012
- The Council’s Asset Register as at 31st March 2012
Chairman signed and dated the approved documents.
11/202 ANNUAL GOVERNANCE STATEMENT - FINANCIAL YEAR 2011/12
Members confirmed having responded positively to each of the following statements and agreed to its meaning as it affected council.
Agreed – Yes or No |
‘Yes’ means that the council: |
|
|---|---|---|
1. We have approved the statement of accounts which has been prepared in accordance with the requirements of the Accounts and Audit Regulations and proper practices |
YES |
Prepared its statement of accounts in the way prescribed by law |
2. We have maintained an adequate system of internal control, including measures designed to prevent and detect fraud and corruption and reviewed its effectiveness. |
YES |
Made proper arrangements and accepted responsibility for safeguarding the public money and resources in its charge |
3. We have taken all reasonable steps to assure ourselves that there are no matters of actual or potential non-compliance with laws, regulations and codes of practice which could have a significant financial effect on the ability of the council to conduct its business or on its finances. |
YES |
Has only done things that it has the legal power to do and has conformed to codes of practice and standards in the way it has done so. |
4. We have provided proper opportunity for the exercise of electors’ rights in accordance with the requirements of the Accounts and Audit Regulations. |
YES |
During the year has given all persons interested the opportunity to inspect and ask questions about the council’s accounts. |
5. We have carried out an assessment of the risks facing the council and taken appropriate steps to manage those risks, including the introduction of internal controls and/or external insurance cover where required. |
YES |
Considered the financial and other risks it faces in the operation of the council and has dealt with them properly. |
6. We have maintained an adequate and effective system of internal audit of the council’s accounting records and control systems. |
YES |
Arranged for a competent person, independent of the financial controls and procedures, to give an objective view on whether these meet the needs of the council. |
7. We have taken what we consider to be appropriate actions on all matters raised in reports from internal and external audit. |
YES |
Responded to matters brought to its attention by internal and external audit. |
8. We have considered whether any litigation, liabilities or commitments, events or transactions, occurring either during or after the year end, have a financial impact on the council and, where appropriate has included them in the accounting statements. |
YES |
Disclosed everything it should have about its business during the year including events taking place after the year end if relevant. |
9. Trust Funds (including charitable) - in our capacity as the sole managing trustee we have discharged our responsibility in relation to the accountability for the fund(s)/assets, including financial reporting and, if required, independent examination or audit |
YES |
Has met all of its responsibilities where it is a sole trustee of a local trust or trusts. |
Resolved to approve the specific answers given in Section 2 - The Annual Governance Statement of the Annual Return for the Year Ended 31 March 2012.
Chairman signed and dated all the approved documents.
11/203 COMMITTEE REPORTS
There were no additional reports to make.
11/204 URGENT ITEMS
There were no urgent items
The Meeting closed at 7.45 p.m.