Todwick Parish Council Minutes
JRW/328
TODWICK PARISH COUNCIL
Minutes of the Annual Parish Assembly held in Todwick Village Hall
at 7.30 p.m. on Tuesday 28th April 2009
Present
- Councillor Hill - Chairman
- Councillor Gregory
- Councillor Kettell
- Councillor Leah
- Councillor Mathieson
- Councillor Northall
- Councillor Pantry
- Councillor White
- Clerk - J R Walker
- Parishioners
08/176 APOLOGIES
An apology had been received from Councillor Palmer
08/177 APPROVAL OF THE MINUTES - 29th April 2008
The minutes had been approved and signed at the 27 May 2008 meeting.
08/178 MATTERS ARISING
There were no matters arising.
08/179 URGENT ITEMS FOR LATER CONSIDERATIONS
There were no items for later consideration.
08/180 CHAIRMAN'S REPORT
Chairman thanked all members and the Clerk for their work over the last year.
08/181 CLERK & FINANCIAL OFFICER'S REPORT
Clerk
- had undertaken all the duties placed on him at the previous assembly.
- thanked the Chairman and all members for their help/assistance over the last year.
- informed that the increased precept had been agreed in order to achieve priorities identified in the budget for 2009/10.
08/182 APPROVAL OF THE ACCOUNTS FOR FINANCIAL YEAR 2008/9
Clerk had provided all members with a copy of the receipts and payments account and summary of accounts for financial year 2008/9 together with an explanation of significant variances and the asset register.
Clerk explained the accounts for financial year 2008/9, compared them to those for 2007/8 and answered questions.
Resolved to approve:
- The Accounts for Financial Year 2008/9
- The Explanation of Significant Variances between 2008/9 and 2007/8
- Section 1 - The Statement of Accounts contained in the Annual Return for the year ended 31 March 2009
- The Council's Asset Register as at 31st March 2009
Chairman/Clerk signed and dated the approved documents.
08/183 ANNUAL RETURN / STATEMENT OF ASSURANCE - FINANCIAL YEAR 2008/9
Members confirmed having responded positively to each of the following statements and agreed to its meaning as it affected council.
Agreed - Yes or No |
'Yes' means that the council: |
|
|---|---|---|
1. We have approved the statement of accounts which has been prepared in accordance with the requirements of the Accounts and Audit Regulations and proper practices |
YES |
Prepared its statement of accounts in the way prescribed by law |
2. We have maintained an adequate system of internal control, including measures designed to prevent and detect fraud and corruption and reviewed its effectiveness. |
YES |
Made proper arrangements and accepted responsibility for safeguarding the public money and resources in its charge |
3. We have taken all reasonable steps to assure ourselves that there are no matters of actual or potential non-compliance with laws, regulations and codes of practice which could have a significant financial effect on the ability of the council to conduct its business or on it finances. |
YES |
Has only done things that it has the legal power to do and has conformed to codes of practice and standards in the way it has done so. |
4. We have provided proper opportunity for the exercise of electors' rights in accordance with the requirements of the Accounts and Audit Regulations. |
YES |
Have given all persons interested the opportunity to inspect and ask questions about the council's accounts. |
5. We have carried out an assessment of the risks facing the council and taken appropriate steps to manage those risks, including the introduction of internal controls and/or external insurance cover where required. |
YES |
Considered the financial and other risks it faces in the operation of the council and has dealt with them properly. |
6. We have maintained an adequate and effective system of internal audit of the council's accounting records and control systems. |
YES |
Arranged for a competent person, independent of the financial controls and procedures, to give an objective view on whether these meet the needs of the council. |
7. We have taken what we consider to be appropriate actions on all matters raised in reports from internal and external audit. |
YES |
Has taken appropriate action in response to matters brought to its attention by internal and external audit. |
8. We have considered whether any litigation, liabilities or commitments, events or transactions, occurring either during or after the year end, have a financial impact on the council and, where appropriate has included them in the statement of accounts. |
YES |
Disclosed everything it should have about its business during the year including events taking place after the year end if relevant. |
9. Trust Funds (including charitable) - in our capacity as the sole managing trustee we have discharged our responsibility in relation to the accountability for the fund(s)/assets, including financial reporting and, if required, independent examination or audit |
YES |
Has met all of its responsibilities where it is a sole trustee of a local trust or trusts. |
Resolved to approve the specific answers given in Section 2 - The Annual Governance Statement of the Annual Return for the year ended 31 March 2009
08/184 COMMITTEE REPORTS
Recreation
White drew attention to the poor condition of the cricket pavilion and potential need to demolish the building. The Council was considering the options for future pavilion facilities at the recreation ground.
08/185 URGENT ITEMS
There were no urgent items
The Meeting closed at 8.00 p.m.