Todwick Parish Council Minutes
JRW/316
TODWICK PARISH COUNCIL
Minutes of the Annual Parish Assembly held in Todwick Village Hall
at 7.30 p.m. on Tuesday 29th April 2008
Present
- Councillor Langford - Chairman
- Councillor Palmer - Vice Chairman
- Councillor Gregory
- Councillor Kettell
- Councillor Leah
- Councillor Mathieson
- Councillor Pantry
- Councillor White
- J R Walker - Clerk and Financial Officer
- Worksop Guardian Reporter Debbie Lockett
07/212 APOLOGIES
An apology had been received from Councillor Hill
07/213 APPROVAL OF THE MINUTES OF 24th APRIL 2007
There were no amendments
The minutes were signed as a correct record.
07/214 MATTERS ARISING
There were no matters arising.
07/215 URGENT ITEMS FOR LATER CONSIDERATIONS
There were no items for later consideration.
07/216 CHAIRMAN'S REPORT
Chairman thanked all members and the Clerk for their work over the last year. He was particularly grateful for Councillor Pantry's contribution and his attendance at various meetings. New members had made a most welcome contribution.
07/217 CLERK & FINANCIAL OFFICER'S REPORT
Clerk - had undertaken all the duties placed on him at the previous assembly.
- thanked the Chairman and all members for their help/assistance over the last year. New members had made a significant contribution to all aspects of the Council's work.
- informed that the increased precept had been agreed in order to achieve priorities identified in the budget for 2008/9.
- was pleased that the complex issues concerning responsibilities related to the Recreation Ground Charity had now been agreed. The details had been passed on to both the Charity Commission and the Internal Auditor.
07/218 APPROVAL OF THE ACCOUNTS FOR FINANCIAL YEAR 2007/8
All members had been provided with a copy of the receipts and payments and summary of accounts for financial year 2007/8 together with an explanation of significant variances.
Clerk explained the accounts for financial year 2007/8, compared them to those for 2006/7 and answered questions.
Resolved to approve the Accounts for Financial Year 2007/8, the Explanation of Significant Variances and Sections 1 and 2 of the Annual Return.
Chairman/Clerk signed and dated the approved accounts.
07/219 ANNUAL RETURN / STATEMENT OF ASSURANCE - FINANCIAL YEAR 2007/8
Members confirmed having responded positively to each of the following statements and agreed to its meaning as it affected council.
Agreed - Yes or No |
'Yes' means that the council: |
|
|---|---|---|
1. We have approved the statement of accounts which has been prepared in accordance with the requirements of the Accounts and Audit Regulations and proper practices |
YES |
Prepared its statement of accounts in the way prescribed by law |
2. We have maintained an adequate system of internal control, including measures designed to prevent and detect fraud and corruption and reviewed its effectiveness. |
YES |
Made proper arrangements and accepted responsibility for safeguarding the public money and resources in its charge |
3. We have taken all reasonable steps to assure ourselves that there are no matters of actual or potential non-compliance with laws, regulations and codes of practice which could have a significant financial effect on the ability of the council to conduct its business or on it finances. |
YES |
Has only done things that it has the legal power to do and has conformed to codes of practice and standards in the way it has done so. |
4. We have provided proper opportunity for the exercise of electors' rights in accordance with the requirements of the Accounts and Audit Regulations. |
YES |
Have given all persons interested the opportunity to inspect and ask questions about the council's accounts. |
5. We have carried out an assessment of the risks facing the council and taken appropriate steps to manage those risks, including the introduction of internal controls and/or external insurance cover where required. |
YES |
Considered the financial and other risks it faces in the operation of the council and has dealt with them properly. |
6. We have maintained an adequate and effective system of internal audit of the council's accounting records and control systems. |
YES |
Arranged for a competent person, independent of the financial controls and procedures, to give an objective view on whether these meet the needs of the council. |
7. We have taken what we consider to be appropriate actions on all matters raised in reports from internal and external audit. |
YES |
Has taken appropriate action in response to matters brought to its attention by internal and external audit. |
8. We have considered whether any litigation, liabilities or commitments, events or transactions, occurring either during or after the year end, have a financial impact on the council and, where appropriate has included them in the statement of accounts. |
YES |
Disclosed everything it should have about its business during the year including events taking place after the year end if relevant. |
9. Trust Funds - in our capacity as the sole managing trustee we have discharged our responsibility in relation to the accountability for the fund(s)/assets, including financial reporting and, if required, independent examinations or audit |
YES |
Has met all of its responsibilities where it is a sole trustee of a local trust or trusts. |
Resolved to
- Accept the specific answers given in the Statement of Assurance submitted as part of the Annual Return and submitted to the External Auditor
- Approve the Statement of Accounts.
07/220 COMMITTEE REPORTS
There were no significant matters to report.
06/221 URGENT ITEMS
There were no urgent items
The Meeting closed at 8.00 p.m.