Todwick Parish Council Minutes
JRW/420
TODWICK PARISH COUNCIL
Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 27th September 2016
Present
- Councillor Carter
- Councillor Ferris
- Councillor Gregory – In the Chair
- Councillor Newbold
- Councillor White
- J R Walker – Clerk & Financial Officer
- Becs Arden
- Christopher Lightfoot
16/61 APOLOGIES
Councillors Hill and Jeffrey had sent an apology for non-attendance.
16/62 APPROVAL OF THE MINUTES OF 26 JULY 2016
There were no amendments and the minutes were signed as a correct record.
16/63 MATTERS ARISING
There were no matters arising which would not be covered under an agenda item.
16/64 DECLARATION OF MEMBER’S INTERESTS
Carter has an interest in land recommended for development potential by RMBC and also owns a property on Rayls Rise.
Hill had a business association with Hobson Nurseries.
16/65 URGENT ITEMS FOR LATER CONSIDERATION
Hedge at Staniforth Crescent
Hedge at Goosecarr Lane
Bus on Manor Way/Church View
Parking Problems
Damaged Footway at Horbiry End
16/66 CLERK’S REPORT
Clerk had undertaken all his duties since the last meeting.
16/67 FINANCIAL OFFICER’S & EXTERNAL AUDIT REPORT
Clerk reported that the external audit had been satisfactorily completed.
Resolved to approve and accept the Annual Return for 2015/16.
Notification had been received that the payment of the second half-year precept was about to be paid by RMBC but this had not yet appeared in the bank account.
£ |
|
Monies received |
|
|---|---|
1. Barclays – Bank Interest |
2.74 |
2. RMBC – Second Half-year Precept |
22200.00 |
Payments made since last meeting |
|
1. Aviva – Clerk’s Pension: August & September |
31.94 |
2. Todwick Village Hall – Rents |
24.00 |
3. RMBC – July Grounds Maintenance |
1558.69 |
4. J R Walker – August Salary/Expenses |
548.12 |
5. HMRC – August Tax/NI |
336.52 |
6. Brian White – Sand/Cement |
7.48 |
7. Mark Archer – Village Maintenance |
142.83 |
8. Haywards Horticulture – Hedging Works etc. |
235.00 |
9. BDO LLP – Audit Fee |
360.00 |
10. Cream Creative – “Informer” Printing |
45.00 |
11. Elliott – Pedestrian Barrier Hire |
350.40 |
Un-presented cheques |
|
1. Go Karts Party – Deposit for Go Karts |
100.00 |
Payments to be made |
|
1. HMRC – September Tax/NI |
336.12 |
2. J R Walker – September Salary/Expenses |
608.99 |
3. Mark Archer – Village Maintenance |
184.03 |
4. RMBC – Grounds Maintenance |
1558.69 |
5. Bryan Ferris – Replica Cup and Engraving |
32.47 |
6. David Gregory – Postage and Paint |
25.27 |
Bank statement balances prior to the meeting |
|
|---|---|
Business Saver Account |
Community Account |
(Cheque Feeder) |
(Cheque) |
£15,728.77 |
£1.00 |
16/68 CORRESPONDENCE
Written correspondence received.
Todwick Village Hall – Risk Assessments
Correspondence had been received via E-mail and forwarded by the Clerk to Members on their receipt. The Clerk had replied where appropriate.
Various Councillors – Meeting Minutes
Voluntary Action Rotherham – Various Email Bulletins
Rural Action Yorkshire – Various Email Bulletins
RMBC – Various Weekly Planning Lists
RMBC – Area Assembly Meeting
YLCA – Various White Rose Updates
RMBC – Dementia Awareness
Various Councillors – Speed Awareness
Councillors Gregory and White – Devolved Budget
YLCA – Training Seminars
Councillor White – Fawkes Period
Councillors Ferris and White – Tree
Councillor White – Goosecarr Lane
YLCA – South Yorkshire Police Road Safety
RMBC – Invitation to Electoral Wards Review
RMBC – Electoral Role Copy Authorisation
YLCA – Neighbourhood Planning Inspection
Councillor Newbold – Horbiry End Pavement
Chesterfield Canal Trust – Newsletter
Councillor White and Northern Power – Sub-station on Kiveton Lane
Councillor Gregory and RMBC – Hedge at 111 Kiveton Lane
Councillors Ferris, Gregory and Newbold – Abandoned Vehicle
Norman Anderson – Village Hall Rents
YLCA – Training/Developing Young People
YLCA – Annual Conference
Northern Gas – Stakeholder Report
Councillor Ferris – Dangerous Sign
Borough Councillor Beck – Road Maintenance
Voluntary Action Rotherham – Community Achievement Awards
RMBC – Invitation to Waverley Stakeholder Meeting
SYPTE – Contact Details
RMBC – Briefing Session on the Boundary Commission’s Review of Electoral Wards
Councillor Carter – Fracking
STPTE – Network Rail Works
RMBC – Introduction to Planning Session
RMBC – Community Assets
Northern Gas Networks – Community Promises Fund
RMBC – Parish Council Network Conference
Councillor White – Goosecarr Lane
RMBC – Networking Event
Norman Anderson – Latest Crime Figures
Zurich Insurance – Insurance Tax
RMBC – Old A57
SYPTE – Megatravel Passes
RMBC – Planning Application at 20 Manor Way
Councillor Ferris – Mark Archer Monthly Report
Councillor White – Village Hall Risk Assessments
SYPTE – Rapid Transit Scheme
Rural Action Yorkshire – Community-led Housing
Rural Action Yorkshire – AGM
Councillor White – Buses
SYPTE – Budget Cuts
Norman Anderson – Village Hall Receipts and Risk Assessments
Councillors Carter and Ferris – Mark Archer
Councillor White – Fencing Hire Cheque
Councillors Ferris and White – Theft at Allotments
Councillor White – Bonfire Night
Councillor White – Fly Tipping
Councillor Newbold – Dog Waste Bin at Rayls Rise
Councillor Carter – Potential New Councillor
RMBC and Councillor White – Hedge at Goosecarr Lane
YLCA – South Yorkshire Branch Meeting
Councillor Gregory – Bluebell Wood
SYPTE – The Future of Supertram
Helen Greer-Waring and Councillor White – Local Plan
YLCA – Request for Gym Equipment Information
YLCA – VAT and Procurement Training
YLCA – Clock Mechanism at Pickering
YLCA – Contracts Finder Website
RMBC – RMBC/Parish Councils Working Group
RMBC – Planning Permission at 20 Manor Way
SYPTE – Supertram Consultation
YLCA – Chapel Haddlesley PC Clerk Vacancy
YLCA – Wetherby Town Council Admin. Assistant Vacancy
YLCA – Ilkley Deputy Clerk Vacancy
SYPTE – Bus Service Changes
SYPTE – Website Update
RMBC – Planning Training
YLCA – Patrick Brompton Parish Council Vacancy for Clerk
YLCA – Revised Programme for NALC Annual Conference
Councillors Carter and White – Cheque 101124
Councillors Carter and Gregory – Potential New Members
RMBC – Basic Health and Safety Training
RMBC – Rotherham Together Partnership Meeting
Rural Action Yorkshire – AGM
Councillor Hill – Apology for Non Attendance at Council Meeting
16/69 PLANNING APPLICATIONS
RB2016/0976
Demolition of porch and canopy and erection of single storey front and side extension at 16 Wastneys Road for Mrs. A Hembros.
Resolved to offer no objection.
RB2016/1082
Application to vary condition 02 (Approved Plans) imposed by RB2013/0955 at 42 Kiveton Lane for Ms. H Hancock.
Resolved to offer no objection.
RB2016/1107
Erection of dwelling house at 1 Paddock View for Mr. T Higson.
Resolved not to support the application as there was a history of flooding in this area.
Clerk was instructed to inform RMBC that the erection of this property could further exacerbate the flooding problems in the area. He was also to remind RMBC that the land was believed to be clay and that any soak-away should be designed with this in mind.
Sites and Policies Examination 2016
Gregory circulated copies of his submissions on behalf of the Council related to sites LDF 0730 and Todwick North.
16/70 COMMITTEES
Recreation
Gregory reported:
The cricket season was now over it is full time football, with all its attendant parking issues, for the next eight months.
He hoped to be able to paint the sports pavilion floor in the near future.
There had been some deliberate damage to two swings in the Mary Gregory Play Park. These would now been replaced at a cost of £450. Wicksteed would also provide the paint to enable the climbing frame to be re-painted and he had already painted the three benches there.
Gregory asked that someone step up to take over the role of Recreation Chairman because combining this role with that of Chairman of the Council was too much for one person.
Allotments
Ferris reported:
Some allotments required clearing. He would undertake strimming but would need help.
White would assist.
Allotments 1 and 1A were now vacant to allow an extension of the car park.
The RMBC Pest Control Officer had visited the site and found no unusual rodent activity. The officer would next visit in six weeks’ time.
The police had been informed of a series of thefts from the allotments and the offender identified from viewing of CCTV. Charges may be pressed if the stolen items were not returned.
Grey Matters
Ferris reported:
Meetings continued to be well supported and future events were being planned.
Becs Arden had some experience of attracting grant aid and would give contact details to councillor Ferris.
Church Yard
Gregory reported:
The maintenance group would meet at 10.00 a.m. on the 1st October. Refreshments were provided and all were welcome to assist. The group had transformed this previously unkempt and unattractive area.
Village Hall
Ferris reported:
He would attend the AGM at 7.00 p.m. on 12 October.
Tony Rusling was not to seek re-election as Chairman.
The Christmas Fayre would be held on 26 November.
Gregory reported that the Rev. Vicky Camber planned to hold a carol service beneath the Christmas tree to be sited outside the hall but the date had not yet been decided.
16/71 STRATEGIC PLAN
White reported that he and the Chairman had visited the tennis court at Woodsetts which had cost some £58,400 offset by a grant of £50,000. He had arranged to meet with Paul Sheard, the Regional Tennis Participation Manager from the Lawn Tennis Association on the 10 October and would then recommend whether the provision of one or two multi-sports areas might be best. Having regard to the existing condition of the land and other factors, he estimated that a single area would likely cost some £65,000 and a double area some £110,000.
A grant would be necessary to make either of these plans necessary.
16/72 MEMBER’S ACTIVITY REPORTS
Gregory advised that RMBC was prepared to support the provision of one picnic bench to be sited at the Mary Gregory play area and hoped to be able to provide a further one adjacent to the sports pavilion at the recreation ground. The benches would be constructed from recycled materials. RMBC would not support the requests for CCTV provision at the sports pavilion, the purchase of gazebos and the provision of a new climbing frame.
Resolved to purchase a CCTV system at the sports pavilion at the recreation ground.
White would obtain at least three competitive quotations.
Gregory had attended a pilot enforcement project meeting with representatives from the other adjacent parish councils. The meeting discussed the possibility of the councils joining forces to fund a person to enforce issues such as littering, dog fouling and vehicle parking. The group would meet again on 8 November when each council would report back on the views of each component council. It may also be prudent to consider working groups and joint cost centres e.g. More attractive rates for say hanging baskets might be obtained if provided as part of a larger group.
Clerk was instructed to include an item on the October agenda.
Gregory, White and Norman Anderson had undertaken a one hour speed watch on Kiveton Lane and despite being obvious to passing traffic had recorded 18 vehicles exceeding the speed limit. Warnings had been issued by the Police. This would be repeated in the future and summons sent to offenders.
White reported that, following his report, RMBC had now installed bollards to restrict access the old A57 and now redundant land off Kiveton Lane. However a pallet and two gas bottles had subsequently been dumped fronting the bollards and these had been removed by RMBC the following day.
Newbold had observed a car parked for some time immediately opposite the bollards. The car had flat tyres, leaked oil and water and looked abandoned.
Ferris understood that the police were aware but that since the car was taxed and insured no action was planned at present.
White had given John Carr approval to take out the summer pants and replace with winter ones at the war memorial. This should take place before the memorial service in November.
Members agreed that the area had never looked better and Mr. Carr was to be congratulated.
Ferris reported that Jim Tompkin had passed some of the circular walk and doorstep walk leaflets to RMBC for distribution.
16/73 VILLAGE MAINTENANCE
Mark Archer had reported:
It had been four weeks since his last report.
He had also discovered the two large propane gas cylinders just off the top of Goosecarr Lane a few weeks ago. These were potentially dangerous and so he had reported them straight away. They had now been moved.
A couple of weeks ago he found a small bag of cannabis on the Church View playground as well as a vodka bottle.
He had also found a £5 note on the Recreation Ground.
He had carried out the following usual picks last month:
- Recreation Ground – four rounds
- Goosecarr Lane – four rounds
- The Pastures – four rounds
- Church View – four rounds
- Kiveton Lane – four rounds / twice up to the Red Lion
He had swept and cleaned the war memorial three times in the past month.
Gregory reported that the Todwickpc.org.uk domain name had been applied for. This would be funded by RMBC and it was hoped would be available shortly. John Kelly at RMBC would be the person adding items to the site.
16/74 TRAFFIC AND TRANSPORTATION MATTERS
No feedback had been received from RMBC following the meeting with Andrew Lee and Stuart Savage from RMBC plus Mr. Sykes, Mr. Wragg, Mr. Barrowclough and Mr. and Mrs. Parker.
Clerk would request an early response.
16/75 NEIGHBOURHOOD WATCH
Norman Anderson had reported the statistics for Todwick:
| Monthly Categories 2016 | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec | Total |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Totals | 6 | 5 | 7 | 12 | 5 | 4 | 39 | ||||||
| Burglary | 2 | 2 | 3 | 7 | |||||||||
| Criminal damage/arson | 1 | 1 | 1 | 1 | 4 | ||||||||
| Other theft | 1 | 1 | 2 | ||||||||||
| Vehicle crime | 4 | 2 | 1 | 7 | |||||||||
| Public order | 1 | 1 | |||||||||||
| Violence & sexual | 1 | 1 | 2 | 2 | 6 | ||||||||
| Antisocial behaviour | 1 | 2 | 3 | 2 | 2 | 2 | 12 |
16/76 COUNCIL VACANCIES
Members would continue to seek applications from those interested in giving their time for the benefit of the village/parishioners.
16/77 FUN DAY
Carter would prepare a spread sheet before January considering the 2016 event and giving recommendations for 2017. It was important to keep trying new things. She would discuss the contribution to be given to the Yorkshire Air Ambulance with Helen Greer-Waring.
16/78 BONFIRE
White reported:
He had submitted all the necessary paperwork to RMBC.
The St. John’s Ambulance would be sending two first aiders and this would cost a minimum of £69. An invoice would be sent after the event.
The Police would attend if resources permitted.
The Fire Brigade required notification two weeks prior to the event.
He had prepared a list of stewards required and he would be coordinating them.
An admission charge of £1/person would be made regardless of age.
The catering had not yet been arranged but this would be done, shortly.
16/79 URGENT ITEMS
Hedge at Staniforth Crescent
Ferris reported a hedge overgrowing the footway adjacent to 5 Staniforth Crescent.
Clerk would report to RMBC.
Hedge at Goosecarr Lane
Gregory reported an overgrown hedge on the west side of Goosecarr Lane immediately north of the recreation ground.
Clerk would report to RMBC.
Bus on Manor Way
White reported the receipt of complaints about a double decker bus causing problems for road users and residents on Manor Way/Church View.
Clerk would report to SYPTE.
Parking Problems
Gregory outlined various problems associated with indiscriminate parking of vehicles. An article would be placed in “The Informer”.
Damaged Footway at Horbiry End
Newbold reported severe damage to the footway fronting a new property on Horbiry End.
Clerk would report to RMBC.
The Meeting Closed at 9.00 p.m.
The next Council Meeting would be held in Todwick Village Hall at 7.00 p.m. on Tuesday 25th October 2016.