Todwick Parish Council Minutes
JRW/418
TODWICK PARISH COUNCIL
Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 28th June 2016
Present
- Councillor Gregory – In the Chair
- Councillor Newbold
- Councillor White
- J R Walker – Clerk & Financial Officer
- Lee Dennis
16/24 APOLOGIES
Councillors Carter, Ferris, Hill and Jeffrey had sent an apology for non-attendance.
16/25 APPROVAL OF THE MINUTES OF 31ST MAY 2016
There were no amendments and the minutes were signed as a correct record.
16/26 MATTERS ARISING
White asked that a reminder be sent concerning the regular dumping on the old A57 at the top of Goosecarr Lane, which Borough Councillor Beck had undertook to look into.
Gregory reported that thanks to Councillor Newbold, the dog bin had now been re-sited.
Gregory reported that the public house sign had now been removed but the turf sign remained.
Newbold had seen three turf lorries parked outside the premises.
Gregory had fully explained the situation to RMBC.
16/27 DECLARATION OF MEMBER’S INTERESTS
Carter has an interest in land recommended for development potential by RMBC and also owns a property on Rayls Rise.
Hill had a business association with Hobson Nurseries.
16/28 URGENT ITEMS FOR LATER CONSIDERATION
Projects
Street Lights
16/29 CLERK’S REPORT
Clerk had submitted all relevant documents to the External Auditor by the due date.
16/30 FINANCIAL OFFICER’S REPORT
£ |
|
Monies received |
|
|---|---|
1. Stall Holders – Fun-day |
468.60 |
2. Raffle at Fun-day |
204.00 |
Payments made since last meeting |
|
1. Aviva – Clerk’s Pension |
15.82 |
2. Inflatables and Leisure – Bouncy Castle |
400.00 |
3. Todwick Village Hall – Rent |
15.00 |
4. RMBC – Grounds Maintenance May 2016 |
1558.69 |
5. Paul Williamson – Outdoor Sockets at Sports Pavilion |
245.00 |
6. Progressive Safety & Footwear Ltd – Fun-day Flyers/Posters |
109.20 |
Un-presented cheques |
|
1. Go Karts Party – Deposit for Go Karts |
100.00 |
Payments to be made |
|
1. HMRC – June Tax/NI |
344.68 |
2. J R Walker – June Salary/Expenses |
585.95 |
3. Mark Archer – Village Maintenance |
142.83 |
4. RMBC – TENS License |
|
5. RMBC – Event Application |
|
6. Brian White – Councillor Expenses |
9.00 |
7. David Gregory – Fun-day Expenses |
546.60 |
Bank statement balances prior to the meeting |
|
|---|---|
Business Saver Account (Cheque Feeder) |
Community Account (Cheque) |
£23,304.28 |
£1.00 |
16/31 CORRESPONDENCE
Written correspondence received.
RMBC – Armed Forces Day/Freedom of Borough Parade.
Correspondence had been received via E-mail and forwarded by the Clerk to Members on their receipt. The Clerk had replied where appropriate.
Various Councillors – Meeting Minutes
Voluntary Action Rotherham – Various Email Bulletins
Rural Action Yorkshire – Various Email Bulletins
RMBC – Various Weekly Planning Lists
RMBC – Area Assembly Meeting
YLCA – Various White Rose Updates
RMBC – Traffic Meeting
RMBC – 78 Kiveton Lane
RMBC – Planning Issues
Councillor White – Cheques
Various Councillors – May Meeting Minutes
Mr. Ireton and Norman Anderson – Fibre Optic Broadband
Mr. Ireton – Highway Maintenance
Norman Anderson – Crime Statistics
Councillors Carter, Newbold and White – Fun Day
YLCA – Workplace Pensions Seminar
Chesterfield Canal Trust – E Newsletter Number 91
YLCA – White Rose Update and Training Programme 2016
BDO LLP and Councillor Gregory – Review Points
Alan Turner, Councillor Ferris, Gregory and White – Parking on Kiveton Lane
Councillor White – Pavilion Sockets
Norman Anderson – Risk Assessments at Village Hall
Councillors Carter and White – Cheques
Borough Councillor Jepson – Traffic Delay Report 10/6/16
YLCA – Permitted Development Rights
YLCA – Chairman’s Contact Details
YLCA – South Yorkshire Branch Nominations – Meeting 22 June 2016
RMBC and Councillor Gregory – Summer Schedule
Various Councillors – Sunday Raffle Money Raised
Councillor White – Knocked Over Bollard
Councillor Newbold and Borough Councillor Beck – Dog waste Bin Rayles Rise
YLCA – Replacement May Pole
SYPTE – Megatravel Pass and Student Pass: Online Applications
YLCA – Invitation to Attend the Joint Annual Meeting
16/32 PLANNING APPLICATIONS
RB2016/0724
Demolition of existing side extension and erection of two storey side extension at 8 Grange Gardens for Miss C Eyre
Resolved to offer no objection.
Gregory reported on his further contact with RMBC Planning Enforcement concerning the fencing at The Pastures but this was considered permitted development and no enforcement action was to be taken.
16/33 COMMITTEES
Recreation
Gregory reported:
He had had a further meeting with PTC Sport and would now be submitting a grant application to Sport for All followed by one to Sport England thus providing two years funding if the bids were successful.
Five gutter brackets had been broken on the sports pavilion which Councillor White was to replace.
The sports camp had been a success:
On average there were 25 children attending each session
Some 45 different children attended in total – 32 had pre-booked and 15 attended and paid on the day
Income had covered the cost of provision
Some photographs from the camp had been added to the Active Rotherham Facebook and twitter feeds: https://www.facebook.com/sports development
The next camp would be in July after which a decision would be made whether to continue support.
Allotments
Ferris had reported prior to the meeting:
There had only been a small amount of activity reported by the RMBC Pest Control Officer.
He was still working on getting two allotment plots reallocated.
He had had to get Matthew Hayward to cut the grass as it had grown so much over the past couple of weeks. Matthew had suggested it be cut once a month but it would be left at the moment and see how the weather conditions affected the growth. If necessary he would get him in again but there would be an additional charge. The recent cut was done under the contract of twice a year.
Grey Matters
Ferris had reported prior to the meeting:
A day trip to Denby Pottery was enjoyed by 12 of the members. They had Lunch and afternoon tea, plus a look around the shop.
The transport was paid for by a grant the group received.
The Friday afternoon sessions were still being well attended.
16/33 STRATEGIC PLAN
Gregory was making contact with Jean Leah with a view to submitting the grant applications.
16/34 MEMBER’S ACTIVITY REPORTS
Gregory advised that the web site was set up with its structure and page content. Over the next two weeks RMBC would be downloading the historical information including council minutes and issues of The Informer.
Gregory had met with Vicky Camber, Barry Northall and Peter Beevers re the picnic concert. 30 tickets had been sold so far
Newbold had assisted with the Fun-day and at the Church Yard.
White had arranged the installation of the external sockets at the sports pavilion which had been really useful during the fun-day.
White had reported a damaged bollard to RMBC the previous Thursday and this had been replaced the following day.
Gregory asked the Clerk to report a missing bollard close to the entrance to the recreation ground.
White had helped at the fun-day
White had liaised with John Carr who had made an excellent job of the planting at the war memorial.
White had seen RMBC quad bikes spraying weed killer to the road gutters throughout the village.
White had received an enquiry concerning a table and seats placed on land at the top of Goosecarr Lane. Members and the Clerk understood these to have been placed on private land and no planning application had been received to develop this in any way.
16/35 VILLAGE MAINTENANCE
Mark Archer had submitted a report:
It had been four weeks since his last report. The following litter picking rounds had been carried out:
Recreation Ground – four rounds
The Pastures – four rounds
Church View – four rounds
Kiveton Lane – four rounds
Goosecarr Lane – four rounds
He hadn’t spotted any more fly tipping during the month although he had found a carpet on Kiveton Lane a few weeks ago. He managed to remove the carpet himself rather than having to ring Street-pride. He had found and removed quite a lot of dead birds recently, mostly pigeons from the road sides. These had most likely been hit by cars but he kept removing them as they attracted flies and he had seen large crows feeding off them. He usually just threw them in the bin.
Now that he was no longer responsible for the gardening side of the war memorial, he was utilising the extra time, cleaning the monument on a weekly basis. He just used warm soapy water which seemed to work fine. He was also keeping the turf and paved area free of leaves and litter.
He had spent a few hours tidying up the flowers beds on The Pastures and had left about seven bags full of weeds which had been taken to the tip. He still had a few jobs to carry out there, which he would be taking care of over the next couple of weeks. He would also be taking care of the weeding around the bus shelter and surrounding bollards.
Gregory had contacted Andrew Roddis at RMBC and invited him to the village to compare the lower standard of the road sweeping in Todwick when compared to adjacent parishes.
16/36 TRAFFIC AND TRANSPORTATION MATTERS
Gregory had met with Andrew Lee and Stuart Savage from RMBC plus Mr. Sykes, Mr. Wragg, Mr. Barrowclough and Mr. and Mrs. Parker. A response to the 20 mph speed limit request and parking restrictions at Mortains was promised shortly.
16/37 NEIGHBOURHOOD WATCH
Norman Anderson had reported the April statistics for Todwick:
Burglary |
3 |
Criminal damage /arson |
1 |
Other theft |
1 |
Vehicle crime |
2 |
Public Order |
1 |
Violence & sexual offences |
2 – These may be historic |
Anti Social behaviour |
2 |
Total |
12 – There were only 7 in March |
Gregory informed that the AGM was to be held on the 7th July should members wish to attend.
16/38 COUNCIL VACANCIES
Lee Dennis was in attendance at the meeting as an observer and may consider applying to join. Members would continue to seek applications from those interested in giving their time for the benefit of the village/parishioners.
16/39 FUN DAY
Gregory informed that the event had been a great success with over 800 people attending and many expressing their enjoyment. He thanked all those who had help in making the event so successful and Councillor Carter in particular. Laura Howe and her friend Imogene had worked very hard had been most helpful and were to be thanked.
Newbold agreed that the event had been really good but that teenagers had not been well catered for.
White explained that lessons had been learnt and attractions would be amended/increased in future. Two other suggestions that had been offered were an ice cream van and also strawberries and cream.
16/40 BONFIRE
White handed out lists of steward duties to be undertaken by designated members. He had prepared a risk assessment, a lost child procedure and various other required documents and would be submitting these together with insurance cover details to RMBC in order to obtain an events license. The bonfire would be sited between the cricket and football pitches and the ground reinstated immediately after the event. The fireworks would be set off at the north-west corner of the ground. Caterers would be providing food and drinks.
No pets of any sort can be allowed and personal fireworks or sparklers cannot be permitted. A charge would be made per person. St John’s ambulance would be in attendance and there was a defibrillator on the site. He would act as the Liaison Steward to coordinate everything and ensure all went well.
Gregory thanked Councillors White and Carter for the tremendous efforts they had made to make the event possible.
16/41 URGENT ITEMS
Projects
Gregory had been approached by Borough Councillor Whysall at the fun-day and had given examples of where any additional funding might best be spent in the village. These included sorting out the area where the Heras fencing was erected at The Pastures and improving the condition and cleanliness of the roads and pavements.
White suggested that the provision of lighting on the roadway at the recreation ground be added to the list.
Street Lights
White informed that RMBC was in the process of replacing the existing street lights with LED versions throughout the village but that this would take some time to be completed.
The Meeting Closed at 8.25 p.m.
No Council Meeting would be held in August and the next meeting would be in Todwick Village Hall at 7.00 p.m. on Tuesday 26th July 2016.