Todwick Parish Council Minutes
JRW/417
TODWICK PARISH COUNCIL
Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 31st May 2016
Present
- Councillor Carter
- Councillor Gregory – In the Chair
- Councillor Hill
- Councillor Newbold
- Councillor White
- J R Walker – Clerk & Financial Officer
- Ann Warburton
- David Warburton
16/01 ELECTION OF CHAIRMAN
Resolved to elect Councillor Gregory as Chairman for the coming year.
16/02 SIGNING OF THE DECLARATION OF ACCEPTANCE OF OFFICE OF CHAIRMAN
Gregory signed the declaration of acceptance of office.
16/03 ELECTION OF VICE CHAIRMAN
Resolved to elect Councillor White as Vice-chairman for the coming year.
16/04 FORMATION OF COMMITTEES
Committees were re-formed:
Allotments
Councillors Ferris and White
Planning
All Councillors.
Footpaths
Councillor Ferris
Recreation
Councillor Gregory
Village Hall Management
Councillor Ferris
Todwick Recreation Ground Charity
All councillors were jointly responsible as trustees.
Projects were:
Family Fun Day
Councillors Carter and Newbold
Transportation
Vacancy
Village Maintenance
Councillor Ferris
Strategic Planning
All councillors
Elderly Care
Councillor Ferris
Youth Matters
Councillor Carter
Developing Web Site
Councillor Gregory
Church Yard
Councillor Jeffrey
Health Group
Vacancy
The “Informer”
Vacancy
Bonfire
Councillors White and Gregory
16/05 APOLOGIES
Councillors Ferris and Jeffrey had sent an apology for non-attendance.
16/06 APPROVAL OF THE MINUTES OF 26TH APRIL 2016
Ordinary Meeting
There were no amendments and the minutes were signed as a correct record.
Annual Parish Assembly
There were no amendments and the minutes were signed as a correct record.
16/07 MATTERS ARISING
There were no matters arising that would not be covered under an agenda item.
16/08 DECLARATION OF MEMBER’S INTERESTS
Carter has an interest in land recommended for development potential by RMBC and also owns a property on Rayls Rise.
Hill had a business association with Hobson Nurseries.
16/09 URGENT ITEMS FOR LATER CONSIDERATION
Informer
Council Web Site
16/10 CLERK’S REPORT
Clerk had:
Undertaken all the duties placed on him at the last meeting. The Internal Auditor had checked the documentation and he would be submitting all relevant documents to the External Auditor by the due date.
Informed Members that the Yorkshire Local Councils Association had distributed agreed increases in the pay of Clerks applicable from 1 April 2016 and 1 April 2017. Under the terms of his contract, his revised salaries would therefore be:
As from 1 April 2016 (back-dated) £9,583.17
As from 1 April 2017 £9,679.02
The contribution to his pension would be increased from £15.82 to £15.97/month.
16/11 FINANCIAL OFFICER’S REPORT
£ |
|
Monies received |
|
|---|---|
1. HMRC – VAT Repayment |
10681.00 |
Payments made since last meeting |
|
1. Aviva – Clerk’s Pension |
15.82 |
2. RMBC – TENS licence |
21.00 |
3. Inflatables and Leisure Ltd – Deposit for Bouncy Castle |
200.00 |
(This cheque was subsequently cancelled) |
|
5. Cream Creative – “Informer” Printing |
45.00 |
6. RMBC – Pest Control |
300.00 |
7. Go Karts Party – Deposit (This replaces the cancelled cheque) |
100.00 |
8. Shires Marquees – Marquee Rental |
550.00 |
Un-presented cheques |
|
1. Go Karts Party – Deposit |
100.00 |
2. Shires Marquees – Marquee Rental |
550.00 |
Payments to be made |
|
1. HMRC – May Tax/NI |
332.24 |
2. J R Walker – May Salary/Expenses |
638.49 |
3. Todwick Village Hall – Rents |
9.00 |
4. Chesterfield Canal Trust – Subscription Renewal |
40.00 |
5. RMBC – Grounds Maintenance |
1558.69 |
6. Mark Archer – Village Maintenance |
142.83 |
7. Rural Action Yorkshire – Membership Renewal |
35.00 |
8. Todwick School – Diligence/Innovation Awards |
200.00 |
Bank statement balances |
|
|---|---|
Business Saver Account (Cheque Feeder) |
Community Account (Cheque) |
£29,150.10 |
£1.00 |
Bank balances after all payments completed |
|
Business Saver Account (Cheque Feeder) |
Community Account (Cheque) |
£25,543.85 |
£1.00 |
The meeting was suspended at 7.25 pm
OPEN SESSION
Ann and David Warburton expressed concern that the banner attached to the front boundary wall at 78 Kiveton Lane had still not been removed.
Gregory gave a précis of his discussions with the Planning Enforcement Officer at RMBC.
Clerk would report the matter again to RMBC Planning.
Ann and David Warburton suggested that the premises at 78 Kiveton Lane were being used for business purposes although apparently no planning approval had been given for a change of use from domestic to commercial.
Clerk would report the matter to RMBC Planning.
The Open Session was closed and the meeting re-convened at 7.45 pm
16/12 CORRESPONDENCE
Written correspondence received.
RMBC – Notice of Neighbourhood Area Application: Dinnington
Correspondence had been received via E-mail and forwarded by the Clerk to Members on their receipt. The Clerk had replied where appropriate.
Various Councillors – Meeting Minutes
Voluntary Action Rotherham – Various Email Bulletins
Rural Action Yorkshire – Various Email Bulletins
RMBC – Various Weekly Planning Lists
RMBC – Area Assembly Meeting
YLCA – Various White Rose Updates
RMBC – Traffic Meeting
Councillor Hill – Various
Various Councillors – Meeting Minutes
Borough Councillor Beck – Fencing/Fly-tipping
YLCA – Lychgate Refurbishment
YLCA – Statement from Dr. Alan Billings and Dawn Copley
Chesterfield Canal Trust – E:Newsletter Number 90
Ray Sykes – Re Comments by RMBC: Local Plan March 2016
YLCA – South Yorkshire Annual Branch Meeting
Councillor Gregory – June Informer
YLCA – Announcement of the South Yorkshire Police Interim Chief Constable
Mr. Higson – Conflict of Interest 2016/0495
RMBC – Post Community Infrastructure Levy Examination Hearing Consultation
Councillors Jeffrey and White and Borough Councillor Beck – Highway Maintenance Works
Helen Greer-Waring – PC Eccleston
Helen Greer-Waring – Sink Hole on The Meadows
Norman Anderson – Village Hall Update
Anston Parish Council – Signage at Todwick Play Area
Mr. Higson and Councillors Gregory and White – Todwick Street Survey (Various)
Councillors Ferris and White – Audit Documents
Roger Hall – Unofficial Footpath Use and Trespass
Councillor Gregory – Road Sweeper
RMBC – Traffic in Todwick Meeting
Helen Greer-Waring and Councillor Carter – Fun Day
John Carr and Councillor White – Garden Comp/War Memorial
Helen Greer-Waring and Councillor Gregory – SP019 RE: Rotherham Local Plan Sites and Policies Examination Programme Officer’s Initial Letter (Various)
Mr. Rusling– Broken Fence at Children’s Playground on the Rec.
YLCA – Suggestion Boxes
RMBC and Councillor Gregory – VAT only invoices
Wales High School – Edwardian Summer Fair on Sunday 26 June
Councillor Ferris – Garden Comp/War Memorial/Flowerbeds etc
Norman Anderson and Mr. Ireton – Fibre Optic Broadband
Resolved that the Clerk contact BT Open Reach to express concern about the poor broadband reception presently available in the village and enquire as to when the Fibre Optic update would be introduced.
YLCA – Request for Information: Event Training
SYPTE – Rotherham Interchange: Town Centre Bus Service Relocations
Paul Griffiths RMBC Community Liaison Officer – Leaving
Chesterfield Canal Trust and Various Councillors – Subscription Renewal
RMBC – RB2016/0495
Councillors Gregory and White – Highway Maintenance Works
Councillor White – Cheques
YLCA – New Clerks Training Event: Tuesday 14 June 2016 in York
YLCA – 2016-2018 National Salary Award for Local Council Employees
Norman Anderson – Neighbourhood Watch
YLCA – New External Audit Regime for Smaller Authorities
YLCA – Is the Planning System Working for Local Communities
YLCA – Annual Review Photos
RMBC – Amended Closure Notice: Spring Bank Holiday 2016
Environment Agency – Norwood Cottage Farm, Killamarsh
Councillor Carter – Insurance
Councillor White – Dumping
Councillor Gregory – “Informer”
Ray Sykes – RMBC LPS&PE – Programme of Meetings with Inspector
Borough Councillor Beck – Apology for Non Attendance at Surgery/Meeting
16/13 PLANNING APPLICATIONS
RB2016/0546
Single storey rear extension at 22 Kiveton Lane for Mr. and Mrs. C Doody.
Resolved to offer no objection.
RB2016/0574
Erection of outbuilding to form ancillary accommodation at 33 Kiveton Lane for Mr & Mrs Smith
Resolved to offer no objection.
16/14 COMMITTEES
Recreation
Gregory reported:
The play camp had begun that day. Thirty children had registered and two young people had volunteered to assist with supervision. He had asked for a breakdown of where the children were from.
Sadly both of the picnic benches acquired last year from the Fun-day had been damaged beyond repair.
The cricket season was now in full swing and attempts were being made to form a junior team
PTC Sports was a company that arranged activities for children over five years old and he circulated some information. The company would assist the parish council to obtain necessary funding via grants from Sport England or Awards for All. Any charges subsequently charged by the Council would be for the Council to retain. He would be making further enquiries and report back to Members.
The grounds maintenance contract had been received from RMBC and he asked the Clerk to sign on behalf of the parish council and return as requested.
16/15 STRATEGIC PLAN
There was nothing further to discuss.
16/16 MEMBER’S ACTIVITY REPORTS
Gregory advised that a further meeting of the Church Yard maintenance team would be held at the weekend.
Gregory had been in touch with Yorkshire Water in response to a query from a Parishioner. He brought the lady fully up to date with the work which YW outlined for dealing with the issue.
Gregory had been in further contact with Jon Wragg at RMBC concerning notices posted on the boundary wall to 78 Kiveton Lane.
White had reported a toilet dumped on Kiveton Lane to RMBC and this had been removed pretty quickly.
White continued to be a member of the Church Yard maintenance team and would be attending the session later in the week.
White had spoken with Councillor Ferris and John Carr and finalized details concerning the maintenance of the flower bed at the war memorial.
White had agreed to give the diligence and innovation awards at the village school and would hand the £200 cheque to the head-teacher.
White and Gregory had undertaken a survey of all the roads in the village and submitted a report to RMBC via Borough Councillor Beck.
16/17 VILLAGE MAINTENANCE
Mark Archer had submitted a report and had:
Sanitised all the door handles, taps etc. at the sports pavilion.
Completed an extra litter pick on the recreation ground in readiness for the sports camp.
Other litter picks have carried out included:
- Goosecarr Lane – five rounds
- Kiveton Lane – five rounds
- The Pastures – five rounds
- Church View – five rounds
- Recreation Ground – six rounds
Spent about two and a half hours digging up the flowers beds at the war memorial and cut down the overgrown bushes from behind the fences. The monument had also been cleaned with warm soapy water and he would continue to clean the marble monument
The dead cat he’d found earlier in the month was very kindly taken to a vet by a passing motorist.
There had been some fly tipping at the top of Goosecarr Lane on two occasions in exactly the same spot and looked like the same kind of rubbish. He had reported this to Streetpride who had subsequently removed it.
Gregory had noted that the RMBC road sweeper had been in the village but the treatment had not been of the requisite standard and was many months later than promised. He had requested a further meeting with Andrew Roddis at RMBC, before which he would be taking photographs of roads in adjacent parishes to compare the standard of highway maintenance to those in Todwick.
16/18 TRAFFIC AND TRANSPORTATION MATTERS
Resolved that the Clerk invite the Borough Council Transportation Engineers and Mr. Sykes to a site meeting during the coming week.
The best time to meet would be at 2.45 pm when parents would be collecting their children from the school.
16/19 NEIGHBOURHOOD WATCH
Norman Anderson had reported:
The March 2016 crime and ASB figures were now available.
As always these statistics came with a health warning that the locations are approximate and any sex/violence reports may relate to historical issues that have only just been reported.
- Burglary – Two incidents near the Red Lion Roundabout
- Criminal Damage /Arson – Barber Close
- ASB – Ryals Rise
- ASB – Kiveton Lane between Lindleys Croft and Manor Way {the one way road}
- ASB – Tortmayns
- Violence /Sex – Meadows / Horbiry End
7 offences in total – slightly up on the previous month but the Police consider that Todwick is very low on offences.
16/20 COUNCIL VACANCIES
No applications had been received. Members would continue to seek applications from those interested in giving their time for the benefit of the village/parishioners.
16/21 FUN DAY
Carter reported that following the sub committee meeting at the pavilion funding was agreed for a marquee. This was now booked at a cost of £550.
Hot food was the only outstanding item to be secured and she would arrange a sub meeting to discuss full logistics and timetable one week prior to event.
White explained his reasons for suggesting new external electric power points be installed at the sports pavilion.
Resolved that quotations be obtained for the works described by Councillor White and the points installed in advance of the Fun-day in June.
16/22 BONFIRE
White reported that the fireworks and protective barriers had been ordered. He would be finalizing the insurance arrangements shortly and would then be able to submit the Event Application Form to the Borough Council.
16/23 URGENT ITEMS
Informer
Gregory informed that the next edition would be published in September. A new editor was required and he asked for anyone interested to put their name forward.
White would continue to proof read before publication and organize printing and collation of the copies ready for circulation.
Council Web Site
Gregory had spoken again with John Kelly at RMBC who had all the information required to build the parish council site within the next week or so. He would keep Members informed of progress. Once published any information would be in the public domain and available to be copied to other relevant web sites if appropriate.
The Meeting Closed at 9.15 p.m.
The next Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 28th June 2016.