JRW/415

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 26th April 2016

Present

Councillor Carter
Councillor Jeffrey
Councillor Newbold
Councillor White – In the Chair
J R Walker – Clerk & Financial Officer
Borough Councillor Beck

Borough Councillor Beck explained that the Borough Council had allocated an additional sum for highway maintenance on estate roads throughout the Borough and asked that the Parish Council provide a list of those in Todwick considered being in most need of repair. It would be helpful if suggestions could be sent to both himself and Borough Councillor Watson.

White agreed to arrange for site inspections to be carried out and forward a priority list as requested.
White had received a further complaint about the pub sign on Kiveton lane opposite the village hall. Another sign had now been positioned next to it and he asked whether Planning Approval had been granted for these.

Borough Councillor Beck advised that Borough Councillor Watson was dealing with this and he would pass the further information on to him
White was concerned to have learnt about regular dumping on the old A57 at the top of Goosecarr Lane. This was an attractive site dumping, could be attractive for travellers and he asked if this road could be gated to prevent this.

Borough Councillor Beck would look into this.
Carter invited Borough Councillor Beck to attend the Fun-day on the 26th June.

15/182 APOLOGIES

Councillors Ferris, Gregory and Hill had sent an apology for non-attendance.

15/183 APPROVAL OF THE MINUTES

Ordinary Meeting 29th March 2016

There were no amendments and the minutes were signed as a true record.

15/184 MATTERS ARISING

There were no matters arising.

15/185 DECLARATION OF MEMBER’S INTERESTS

Carter has an interest in land recommended for development potential by RMBC and also owns a property on Rayls Rise.

15/186 URGENT ITEMS FOR LATER CONSIDERATION

There were no urgent items to consider.

15/187 CLERK’S REPORT

Clerk had undertaken all the duties placed on him at the last meeting.

Submitted all relevant documents to the Internal Auditor

15/188 FINANCIAL OFFICER’S REPORT

Clerk had submitted the VAT reimbursement claim.

Monies received
	£
1. E-on – FiT Payment for Sports Pavilion	177.76
2. Allotment Holders – Rent	93.00
3. British Gas – FiT Payment for Village Hall	420.61
4. RMBC – Half Year Precept	22200.00
Payments made since last meeting
1. Aviva – Clerk’s Pension	15.82
2. Todwick Village Hall – Rents	23.50
3. Cream Creative – “Informer” Printing	95.00
Un-presented cheques
1. Todwick Parish Rec. Grd.– March Grds. Maintenance	1263.74
2. Rotherham MBC – March Grds. Maintenance	53.20
3. Banner Jones – Solicitor Fees	782.40
4. Brian White – Coach Bolts – Seat Repair	13.98
5. Hayward's Horticulture – Hedging Works	235.00
Payments to be made
1. J R Walker – April Salary/Expenses	558.83
2. Wicksteed Leisure – Play Equipment Repairs	1766.28
3. HMRC – April Tax/NI	331.84
4. David Gregory – Floor Paint etc	122.20
5. Zurich Municipal – Insurance Renewal	262.53
6. Yorkshire Water – Water Bill	5.60
7. Mark Archer – Village Maintenance	142.83

Bank statement balances
Business Saver Account (Cheque Feeder)	Community Account (Cheque)
£25,575.35	£1.00
Bank balances after all payments completed
Business Saver Account (Cheque Feeder)	Community Account (Cheque)
£20,050.92	£1.00

15/189 CORRESPONDENCE

Written correspondence received.

RMBC – Developing and Implementing Landscape Improvements
RMBC – Library Service Consultation
Zurich – Insurance Renewal

Correspondence had been received via E-mail and forwarded by the Clerk to Members on their receipt. The Clerk had replied where appropriate.

Various Councillors – Meeting Minutes
Voluntary Action Rotherham – Various Email Bulletins
Rural Action Yorkshire – Various Email Bulletins
RMBC – Various Weekly Planning Lists
RMBC – Area Assembly Meeting
RMBC – Parish Councillor Confirmation
YLCA – White Rose Update
Various Councillors – Meeting Minutes
Bramley Parish Council – Minutes of the RMBC/Parish and Town Council Joint Working Group
YLCA – South Yorkshire Police and Crime Commissioner
YLCA – Bulletin on National Developments and Meetings – 24 March 2016
South Yorkshire Police – Remembrance Day Parade
Macmillan Cancer Support – 13 mile Sponsored Bed Push to support Appeal
RMBC – Notice of Election: Local Government Elections and Police & Crime Commissioner Election on 5 May 2016
Councillors Gregory and White – Bonfire Night
Various Councillors – Todwick Informer Newsletter
Helen Greer Waring – Resignation
RMBC – Vacancy Notice
RMBC – RVS Area Housing Panel
Councillor White – FIT Meter Readings
SYPTE – Smart Steps for Public Transport: Tickets Sold Onboard
Norman Anderson – Village Hall Insurance and Meetings Invoice
RMBC, Mr. John Carr and Various Councillors – Licence to Plant on Kiveton Lane

Clerk had submitted the application to RMBC.
Councillor Newbold – Fun Day Events
Helen Greer-Waring and RMBC –Submission of Rotherham Local Plan Sites and Policies
RMBC – 142 Kiveton Lane – Section 96 Licence ref 128/43/02/016

Clerk had signed the licence and returned to RMBC
Councillor Gregory – VAT
Councillors Gregory and White – RMBC Local Development Plan
RMBC – Area Assembly Poster
Councillors Carter and White – Accounts
Councillor White – Cheques
Sheila Pantry and Councillor White – Informer
YLCA and Eileen Northall – Adoption of Red Telephone Box
Ray Sykes, RMBC and Various Councillors– Parking at Junction of Mortains and Kiveton Lane.

Clerk had asked RMBC Officers to attend a further site meeting.
Councillor Ferris – Audit
RMBC – Election Notices
YLCA – Access to the NALC Website
YLCA – New Edition of “Governance and Accountability” Financial Guide
Roger Hall – Unofficial Footpath Use and Trespass
Councillor Gregory – Attendance at April Meeting
Councillor White – FIT Reading for Village Hall
RMBC –New Event Available: Town Centre Supplementary Planning Document
SYPTE – 16-18 College/Young People Travel Survey
Councillor Ferris – Allotment Rent
Councillors Gregory and White – VAT Letter
YLCA and Councillor White – Request for Information Regarding Installation of a Defibrillator
SYPTE, Marie Dabell and Councillor Ferris – Bus Service Changes
Norman Anderson – Neighbourhood Watch Update
Councillor Ferris – Apology for Non Attendance at Meeting
Councillor Gregory – Map
RMBC – Council Vacancy
Councillor Gregory – Chairman’s Report
Councillors Carter and Ferris – “Informer” List

15/190 PLANNING APPLICATIONS

RB2016/0293

Listed Building Consent for erection of extension, new shower room in cellar, loft conversion and internal alterations at Old Hall Farm, 21 Kiveton Lane for Dr. French

Resolved to offer no objection
RB2016/0417

Application to fell a silver birch tree protected by RMBC Tree Preservation Order No. 3 1971 at 1 Paddock View for Mr. P Higson

Resolved to offer no objection
RB2016/0495

Erection of detached garage at 1 Paddock View for Mr. T Higson.

Resolved that because of the additional hard surfacing to be created the Clerk inform RMBC that this development could exacerbate the flooding problems in this area.
RB2015/1421

Clerk informed that the application had been refused by the Borough Council. The Council considered that the proposed development would have an overbearing impact on the occupiers of neighbouring properties and reduce natural light to the rear garden areas, particularly of 22 Manor Way. As such, the proposed development would be contrary to the advice in the National Planning Policy Framework.

15/191 COMMITTEES

Recreation

Gregory had reported that:

All rental invoices had been issued.
There was the potential for another user as the Junior Football Club planned to establish another team.
He had issued keys including those recently purchased.
The sports pavilion floor had been repainted in readiness for the cricket season and the new mats deployed to protect the floor from further damage.
All play equipment had now been fixed.
Weather permitting the benches in the Mary Gregory Play Park would be repainted before the May meeting and it was also intended to repaint the igloo climbing frame.

Allotments

Ferris was not in attendance but had informed:

No increased activity reported from Pest Control Officer.
He had passed on the request to renew the contract and anticipated an invoice being received in the next couple of weeks.
He had a couple of plots to pass onto those on the waiting list and would do this shortly.
He had that day paid in a further £14 in allotment rent.

15/192 CO-OPTION OF FURTHER MEMBER

Clerk reported that the Borough Council had confirmed that a notice has not been received requesting an election to be held in the Parish and that it was now necessary for the Parish Council to fill the vacancy by co-option.

15/193 STRATEGIC PLAN

There was nothing further to report.

15/194 MEMBER’S ACTIVITY REPORTS

Ferris had reported that he now had the Todwick Circular walk leaflets which he would get distributed.
Jeffrey had undertaken further clearance work at the Church yard the previous weekend. The next formal meeting of the maintenance group was at 10.00 a.m. on the 7th June. He had sited a new flag on the Church tower.
Newbold had assisted Carter in connection with the Fun-day and also helped in the clearance at the Church yard.
White had read the meters and reported the receipt of the FiT monies for both the village hall and the sports pavilion.
White had met with Carter on two occasions in connection with the bonfire and fireworks display and was to apply to RMBC for approval to proceed. Carter was to arrange suitable insurance for this and the Fun-day. White had prepared a detailed list of the programme of events for the event, together with required actions. He passed copies of his document to Members and the Clerk.

Jeffrey and Newbold undertook to clear the site and get volunteers together to perform various duties to help on the day.

15/195 VILLAGE MAINTENANCE

Ferris had forwarded a report received from Mark Archer the village maintenance contractor:

The following rounds had been carried out in the last month:

Goosecarr Lane – Two rounds
Kiveton Lane – One round
Church View – Two rounds
Recreation Ground – Two rounds
The Pastures – Two rounds

Last week he had noticed some fly tipping at the top of Goosecarr lane. As well as what looked like a small cooker and a fridge, there was also some general household waste including food waste. He had removed the food waste straight away as it would rot and attract rats and reported the rest to Streetpride. The very next day the rubbish had been removed. Not bad service really.

Since his return from Spain he had had another good go at the flower beds, behind the fencing on The Pastures. He made sure he dug down a lot deeper this time, to try and get all the roots up that were sprouting weeds. He had ended up with about eight bags of rubbish which had been taken to the tip. The next thing required was to put some weed killer down which he asked the Council to provide.

He had cleaned the war memorial before he went away and would be attending to it again this week. The flower beds have had plenty of water but now summer is approaching he had noticed a few weeds popping up. He had pulled a few up already but would have a proper go at it later in the week.

Jeffrey had found rubbish tipped under the hedge at the boundary of the Church car park and the play area. He was almost certain where this was from but would get this removed.

Newbold had removed some rubbish someone had tipped at the footpath to South Anston.

White had received complaints about the standard of planting at the war memorial. Members agreed that, when the contract for hanging baskets/flower beds came up for removal, then this area should be emphasised and also an additional quote should be obtained from the retired professional gardener doing such an excellent job on the Kiveton Lane flower beds.

15/196 TRAFFIC AND TRANSPORTATION MATTERS

There was nothing new to report.

15/197 NEIGHBOURHOOD WATCH

Norman Anderson had reported:

The South Yorkshire Police had audited the February 2016 crime and anti social behaviour figures which for Todwick were

Burglary	– Church View
Antisocial Behaviour	– Lindleys Croft
Antisocial Behaviour	– Paddock View
Burglary	– Paddock View
Violence and Sexual Offence	– Horbiry End / Meadows – This may be of an historic nature and without a reference number or an exact date it was most unlikely any more information could be obtained.

Whilst the figures were of academic value it was now possible to release information on the approximate areas being hit.

The pattern of properties being hit more than once continued in the village as the Church View property referred to was burgled again on 2nd April 2016. The other pattern that seemed to be emerging was that there were about two months between each offence.

Norman was pleased he kept records of incidents as it helps him understand and this could be passed on to the Police to help them where to focus in Todwick.

He continued to receive reports of young people apparently delivering leaflets. That said some had been spotted targeting specific properties rather than mass leafleting. He acknowledged that this was not illegal but asked that all be aware of the behaviour of these people if seen. One very recent report from The Meadows told of an Eastern European looking youth who was trying the door handles of a property where the owner was in hospital. Depending on the circumstances report should be made directly to the Police on 101 or Norman.

Members thanked Norman for his report.

15/198 FUN DAY

Carter had prepared a spreadsheet detailing committed expenditure to date.

Discussion took place on the merits of hiring or buying a marquee to accommodate some attractions in the event of inclement weather. Bearing in mind the substantial extra cost involved, it was agreed to hold a further meeting to discuss this item and decide on the way forward.

15/199 URGENT ITEMS

There were no urgent items to discuss.

The Meeting Closed at 8.33 p.m.

The next Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 31st May 2016.

Parish Council

Minutes of the meeting held in Todwick Village Hall at 7.00 p.m. on Tuesday 26th April 2016