Todwick Parish Council Minutes
JRW/412
TODWICK PARISH COUNCIL
Minutes of the meeting held in Todwick Church Hall
at 7.00 p.m. on Tuesday 26th January 2016
Present
- Councillor Carter
- Councillor Ferris
- Councillor Gregory – Chairman
- Councillor Greer-Waring (7.00 p.m. to 7.27 p.m. and 8.10 p.m. to 8.45 p.m.)
- Councillor Jeffrey
- Councillor White
- J R Walker – Clerk & Financial Officer
- Borough Councillor Watson (to 7.15 p.m.)
- Community Police Officer Alam (to 7.32 p.m.)
Greer-Waring was on standby as the emergency responder and would have to leave the meeting immediately should she receive a call.
Gregory reported that Vicky Camber had hoped to attend to discuss proposals for a village social event on the Church grounds but unfortunately her other commitments had prevented her doing so. He had information on this and would be sharing it with Members later in the meeting.
Borough Councillor Watson gave information on a number of Borough Council issues including:
- Balanced budget
- New CEO from 1st February
- Service cuts
- Re-configured loans
- Pension review for ex employees
- Council tax increase
- Effect of the proposed 2% increase in the national minimum wage
Community Police Officer Niala Alam gave details of the latest police staffing. There are currently only 3 officers covering the southern area of the Borough. The PCSO covering Todwick and the immediate area is Aimee Whalley.
PCSO Alam covers Kiveton, Wales, Harthill, Turner Wood and Woodall Services on the M1.
Officers did their best to provide as much on-street presence as possible but this was becoming increasingly difficult.
Crimes could be tracked on the police.co.uk web site and on “Twitter”.
Discussion took place concerning the break-in to a van on Kiveton Lane.
15/131 APOLOGIES
An apology had been received from Councillors Hill and Newbold.
15/132 APPROVAL OF THE MINUTES
Ordinary Meeting 15th December 2015
There were no amendments and the minutes were signed as a true record.
Budget Meeting 6th January 2016
There were no amendments and the minutes were signed as a true record.
15/133 MATTERS ARISING
There were no matters arising.
15/134 DECLARATION OF MEMBER’S INTERESTS
Carter has an interest in land recommended for development potential by RMBC and also owns a property on Rayls Rise.
Greer-Waring is Vice-chairman of the Village Hall Management Committee.
15/135 URGENT ITEMS FOR LATER CONSIDERATION
- Recreation Ground Lighting
- Defibrillator Cabinet
- Informer
15/136 CLERK’S REPORT
Clerk had undertaken all the duties placed on him at the last meeting.
15/137 FINANCIAL OFFICER’S REPORT
£ |
|
Monies received |
|
|---|---|
1. British Gas – Village Hall Feed in Tariff |
176.45 |
Payments made since last meeting |
|
1. Aviva – Clerk’s Pension January |
15.82 |
2. Bryan Ferris – Water Pipe Fittings |
9.18 |
3. Todwick Parish Rec. Grd. – Dec. Grounds Maintenance |
1053.12 |
4. Rotherham MBC – Dec. Grounds Maintenance |
44.33 |
5. Yorkshire Water – Water Supply at Allotments |
20.79 |
Un-presented cheques |
|
1. Mrs. H Greer-Waring – Car Parking |
4.00 |
2. Rotherham MBC – Grounds Maintenance |
44.33 |
Payments to be made |
|
1. J R Walker – Salary/Expenses |
552.10 |
2. HMRC – January Tax/NI |
332.24 |
3. Mark Archer – Village Maintenance |
142.83 |
4. Bryan Ferris – Padlock and Keys |
18.27 |
Bank statement balances |
|
|---|---|
Business Saver Account (Cheque Feeder) |
Community Account (Cheque) |
£18,130.63 |
£1.00 |
Bank balances after all payments completed |
|
Business Saver Account (Cheque Feeder) |
Community Account (Cheque) |
£17,213.31 |
£1.00 |
15/138 CORRESPONDENCE
Written correspondence received.
Wales High School – Funding of links with Students in Zanzibar
RMBC Mayor – Request for Easter Egg Donation
Correspondence had been received via E-mail and forwarded by the Clerk to Members on their receipt. The Clerk had replied where appropriate.
Various Councillors – Meeting Minutes
Voluntary Action Rotherham – Various Email Bulletins
Rural Action Yorkshire – Various Email Bulletins
RMBC – Various Weekly Planning Lists
RMBC – Area Assembly Meeting
RMBC (Various) – Parish Councillor Confirmation
YLCA – White Rose Update
Various Councillors – Meeting Minutes
SYPTE – Bus Service Changes from the end of January 2016
Maltby Town Council – Clerk’s Meeting
Councillors Gregory and Ferris – Advertising Banner at The Pastures
Councillor Ferris – Found at Todwick Allotments
RMBC – Christmas Closure Notice
Councillor Gregory – January Budget Meeting (various)
Councillor White – RG FIT Meter Reading
Councillor White – Church Hall Room Hire
RMBC – Parish and Town Councils Joint Working Group Minutes
YLCA – Changes to the External Audit Regime
YLCA – Membership Subscription Fees 2016/2017
Councillor Gregory – Christmas Wishes
Chesterfield Canal Trust – Newsletter Number 86
Roger Hall and Norman Anderson – Unofficial Footpath Use and Trespass
YLCA – South Yorkshire Police and Crime Commissioner Newsletter
YLCA – Clerks Vacancy at Anston Parish Council
RMBC – Caretaker Training
Councillor Carter – Apology for Non-attendance at January Budget Meeting
RMBC – Electric Bikes
Councillor Ferris – Allotment Water Bill
Various Councillors – Budget Meeting
Norman Anderson – South Yorkshire Police
RMBC and Various Councillors – Tax Base Precept and Grant for 2016/17
RMBC – Rother Valley South Area Assembly Meeting
Councillor Gregory – Dog Waste Bin
RMBC and Various Councillors – Highway Related Issues
Yorkshire Water – Meter Reading/Water Bill
RMBC – Proposal to Make Prescribed Alterations to Flanderwell Resource Unit
YLCA – Opportunities Bulletin
YLCA – Servicing of Private Water Supply
Councillors Ferris and Greer-Waring – Banners at Todwick Village Hall
Councillor Gregory – Precept Discussion with Maltby Town Council
RMBC and Various Councillors – Use of Car Park at Recreation Ground
Gregory advised that a skip will be sited on the Recreation Ground on March 18th.
YLCA – South Yorkshire Branch Meeting
Ian Newbold – Report an Illuminated Faulty Streetlight, Bollard or Road Sign
YLCA – Maintenance of Grassed Areas
RMBC – Parish Councils Enforcement Littering/Dog Fouling etc.
Councillor Gregory – Play Equipment Inspection Report and Estimate
Councillors Gregory and White – Expenses at Sports Pavilion
Councillor White – Village Hall FIT
YLCA – Understanding the Role of Combined Authorities
Councillors Hill and Newbold – Apology for Non Attendance at Council Meeting
Councillor Gregory – Clerk’s Pension
YLCA – Granting of an Easement Across a Village Green for a Water Supply
YLCA – Chesterfield Canal Trust E-Newsletter Number 87
15/139 PLANNING APPLICATIONS
RB2016/0019
Two storey side extension at 1 Tortmayns Todwick for Mr & Mrs Newell
Resolved to offer no objection
RB2016/10
Erection of dwelling (amendment to RB2015/0661) on Land adjacent 1 Paddock View for Mr. T Higson.
Resolved to offer no objection but to reiterate the need for caution when developing this land because of the risk of exacerbating the flooding risk due to the addition of further hardened surfacings.
15/140 COMMITTEES
Allotments
Ferris reported low rodent activity. The Pest Control Officer would be attending site again during the coming week. All plots were taken but there was no longer a waiting list and he would request an appropriate article in the next edition of the “Informer” newsletter. He had replaced the padlock to the access gate and obtained further keys.
The water had been turned off temporarily because of a leak and he would replace a damaged plastic fitting shortly
Village Hall Management
Ferris reported that, following a visit by the RMBC Enforcement Officer, the banners for the village hall had been taken down. It was possible to apply for retrospective planning permission to erect a banner but this was unlikely to be approved.
Discussion took place on the number of banners displayed elsewhere in the village and where no action had been taken. This issue has been passed onto Borough Councillor Watson.
Recreation
Gregory advised that no date had yet been fixed for the fun-day and this should be done soon.
Carter and Greer-Waring would meet and finalize.
Resolved to form a Bonfire Sub-Committee with Councillor White as Chairman.
Ferris reported that the “Grey Matters” Club was growing with some 12 to 18 people attending the meetings. Various interesting activities were undertaken and a social event including lunch was to be arranged in the future.
He was acting as assistant treasurer.
15/141 CO-OPTION OF FURTHER MEMBER
No further enquiries had been received and the vacancy would continue to be advertised.
15/142 STRATEGIC PLAN
White had been discussing this with Jean Leah. They suggested that the Council give serious consideration to developing the area at the north-west corner of the recreation ground. Jean would assist with any application for grant aid towards any initiative such as constructing a multi-purpose play area.
15/143 MEMBER’S ACTIVITY REPORTS
Gregory had met with Vicky Camber, Mary Beck and Barry Northall. It was proposed to hold a village event on Sunday 3rd July following the Annual Church Fete on the 2nd July. Children would not be charged for attendance but adults would be charged £10 for the day or £7.50 if paid in advance.
Gazebos would be in place from the previous day and the Steel City Concert band and Singers would be performing. Those attending would be encouraged to bring a picnic and some may wish to wear fancy dress in recognition of the 100th anniversary of the First World War.
Vicky was anxious that the event be regarded as a village event, and not a Church activity
There were various opportunities to participate in the organising including:
Marketing, first aid, car parking, managing the entrance gate, tidying up on completion, etc.
Jeffrey commented that in previous years barbeques had gone well.
Gregory and his wife Etta had litter picked the grass verge on Goosecarr Lane.
Gregory had accompanied an inspection of play equipment by Wicksteed Leisure. The total cost of necessary repairs would be £677.37.
Resolved that repairs to play equipment be carried out at a cost of £677.37.
Gregory had contacted another grounds maintenance contractor and was awaiting the quotation. Another contractor had also expressed a willingness to tender for the work.
Gregory was to purchase the new rubber mats for the sports pavilion as agreed at the budget meeting.
Gregory had received a contract for the play camps and it would be very helpful if young volunteers could be found to assist. This would also reduce the cost.
15/144 VILLAGE MAINTENANCE
Ferris gave a précis of the report prepared by the maintenance contractor Mark Archer.
It had been six weeks since the last report during which time he had completed five litter picks at The Pastures, Church View, Kiveton Lane, Goosecarr Lane the Recreation Ground.
He had been able to spend more time on Goosecarr Lane and Kiveton Lane recently and thanked David Gregory for litter picking the road side of Goosecarr Lane during the previous week.
Some two weeks ago the bin men had left a terrible mess on The Pastures whilst emptying the dustbins. There was household rubbish including soiled nappies left all over the pathways and road. He had consequently spent about an hour clearing it all away. Having litter picked that area the previous day he had been quite annoyed.
The War memorial was a lot easier to maintain since the Astro-turf had been fitted and not many weeds were growing at this time of year. He had given the marble monument a full wash down with soapy water.
White was monitoring young Luke Robin’s community activities in his pursuit of the Duke of Edinburgh Award who would shortly be recommencing litter picking for one hour/week.
15/145 TRAFFIC AND TRANSPORTATION MATTERS
There was nothing new to report.
15/146 NEIGHBOURHOOD WATCH
No report had been received.
15/147 URGENT ITEMS
Recreation Ground Lighting
White suggested the Council seek an updated quotation to provide lighting to the roadway at the recreation ground and then try to obtain a grant towards this work.
Clerk passed some information from the previous quotation to Councillor Gregory, who would seek an updated quotation.
Defibrillator Cabinet
Greer-Waring had observed a further malfunction in the cabinet at the village hall. The Yorkshire Ambulance Service had attended to this on three previous occasions.
White had expressed his concern about the condition of the cabinet when originally installed and at that time a new one was requested and was provided.
Bearing in mind the current recurring problems, White suggested that a new cabinet should be insisted upon rather than the existing one being repaired yet again.
Informer
Greer-Waring would be preparing the latest edition over the next few days and asked Members for any articles they wished to be included. Councillor Newbold would be the next councillor to be spotlighted.
Gregory asked that a schedule of publication dates be prepared for the year to assist distributors to plan in advance.
White asked that an article requesting ideas for the development of the recreation area site be included.
The Meeting Closed at 8.45 p.m.
The next Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 23rd February 2016.