JRW/404

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Church Hall
at 7.00 p.m. on Wednesday 27th May 2015

Present

• Councillor Carter
• Councillor Ferris
• Councillor Gregory – Chairman
• Councillor Jeffrey
• Councillor White
• J R Walker – Clerk & Financial Officer
• Members of the public

Gregory welcomed everyone to the meeting. He expressed the importance of Members working as a united cohesive team working together to the benefit of the community. He stressed the importance of the work the Council had to do and asked Members to contact him with any issues or concerns.

15/07 APOLOGIES

An apology had been received from Councillor Greer-Waring

15/08 APPROVAL OF THE MINUTES

Ordinary Meeting 28th April 2015

There were no amendments and the minutes were signed as a correct record.

Annual Assembly Meeting 28th April 2105

There were no amendments and the minutes were signed as a correct record.

Ordinary Meeting 9th May 2015

There were no amendments and the minutes were signed as a correct record.

15/09 MATTERS ARISING

Ordinary Meeting 28th April 2015

There were no matters arising.

Annual Assembly Meeting 28th April 2105

There were no matters arising.

Ordinary Meeting 9th May 2015

There were no matters arising.

15/10 DECLARATION OF MEMBER’S INTERESTS

Carter has an interest in land recommended for development potential by RMBC and also owns a property on Rayls Rise.

15/11 URGENT ITEMS FOR LATER CONSIDERATION

1. Diligence Awards

2. Retired Councillors’ Event

15/12 CLERK’S REPORT

Clerk had undertaken all the duties placed on him at the last meeting

15/13 FINANCIAL OFFICER’S REPORT

Clerk reported that

1. Barclays Bank had compensated the Council for its levying of inappropriate bank charges and failing to comply with requests to transfer monies between accounts.

2. The VAT refund had been received.

3. The requisite documentation would be submitted to the External Auditor by the due date of 9th June.

	£
Monies received
1. Barclays Bank – Compensation	159.19
2. HMRC – VAT Refund	7117.10
Un-presented cheques
1. RMBC – Pest Control	288.00
Payments made since last meeting
1. Howden Joinery – Door Furniture	416.45
2. Todwick Village Hall – Rents	15.00
3. HMRC – Tax/NI	332.24
Payments to be made
1. Brian White – Expenses re Pavilion Works	74.10
2. RMBC – Grounds Maintenance Children’s Playground	44.33
3. Todwick Parish Recreation Ground – Grounds Maintenance	963.48
4. Zurich Municipal Insurance Renewal	1169.00
5. J R Walker – Salary & Expenses	559.55
6. YLCA – Good Councillor Guides	14.80
7. Havenkaye – I Boost Fitting	288.00
8. Mark Archer – Village Maintenance Works	142.83
9. Todwick Primary School – Diligence Awards	105.00

Bank statement balances
Business Saver (Gratuity)	Business Saver (Cheque Feeder)	Community (Cheque)
£5,262.84	£22,802.52	£1.00
Bank balances after all payments completed
Business Saver (Gratuity)	Business Saver (Cheque Feeder)	Community (Cheque)
£4,808.70	£19,153.43	£1.00

15/14 CORRESPONDENCE

Written correspondence received and passed to Members:

1. Rotherham MBC – Provision of Sandbags

2. Barclays Bank – Compensation for levying inappropriate bank charges etc.

Correspondence had also been received via E-mail and forwarded by the Clerk to Members on their receipt. The Clerk had replied where appropriate.

1. Ian Newbold – Application to Join the Council

2. RMBC – Various Planning Lists

3. YLCA – Events

4. Councillor White – Pavilion Project Cheques (various)

5. RMBC – Closure Notice – May Day 2015

6. RMBC – Notice of Poll for the Local Government Elections – 7 May 2015

7. Rural Action Yorkshire – News 23: April E-Bulletin

8. RMBC and Various Councillors – Grounds Maintenance 2015/2016

9. Councillor Northall – War Memorial Planting

10. Various Councillors – Amendments to Draft Minutes

11. Norman Anderson – Village Hall Room Rent

12. RMBC – Parish Councillor Confirmation

13. Various Councillors – VE Commemorations

14. Various Councillors – Unofficial Footpath Use and Trespass

15. RMBC – Various Planning Lists

16. RMBC – Invitation from the Commissioner’s Office

17. YLCA – RoSPA ‘Routine Playground Inspection Course for Volunteers’

18. Various Councillors – Goosecarr Lane Telephone Box

19. Various Councillors – May Meeting Dates

20. YLCA – Chairman’s Contact Details

21. Various Councillors – Village Hall Keys

22. Councillor Gregory – New Councillors

23. Various Councillors – Urgent Planning Meeting

24. YLCA and Various Councillors – Good Councillor Guides

25. YLCA – Renewing Passwords

26. Councillor Ferris – TPC Logo

27. Voluntary Action Rotherham – Email Bulletin 6 to 8th May 2015

28. Councillor White – Container at Recreation Ground

29. Councillor Greer-Waring – Extracts of Todwick Village Hall Trust Deed

30. Councillor Carter – Funding for Fun-Day

31. Eileen Northall and Various Councillors – Recreation Ground Charity Accounts

32. Councillor White – Sports Pavilion Sign

33. Councillors Gregory and White – Barclays Business Mandate Change Request

34. Various Councillors and Sheila Pantry – May Meeting Minutes

35. RMBC – Result of Poll – Parliamentary and Local Government Elections – 7 May 2015

36. Chesterfield Canal Trust – E: Newsletter Number 78

37. Borough Councillor Beck and Various Councillors – Letter to RMBC Planning Dept.

38. Zurich Insurance and Various Councillors – Insurance Renewal

39. Lynn Robins – Application to Join the Parish Council

40. SYPTE – Ticketing and Travel Pass Options in South Yorkshire

41. Mr John Hewitt – Aviva Community Fund Voting

42. Ian Newbold – Apologies for Non-attendance at May Meeting

43. Voluntary Action Rotherham – Email Bulletin 7 to 15th May 2015

44. YLCA – Request for Information and Experience of Lafarge Tarmac

45. Councillor Ferris – Parking During Football Competition

46. Councillor Ferris – Footpath Resurfacing Kiveton Lane

47. Councillor Gregory – Meeting

48. Norman Anderson – Anti-social Behaviour

49. Harthill and District Garden Association 70th Birthday Party

50. Eileen Northall – Cones for Pavilion Opening Ceremony/Funday

51. Councillor White – To RMBC Building Control; re Sports Pavilion Works

52. RMBC – Raising Aspirations Project: Women’s Front DVD launch

53. Rural Action Rotherham – News 24 May E-Bulletin

54. YLCA – Revised Template Rules for the Recording of Council Meetings

15/15 PLANNING APPLICATIONS

No new planning applications for the Parish had been received.

15/16 COMMITTEES

Gregory stressed the importance of Members contacting the Chairman of any appropriate Committee before acting independently.

Committee representatives had previously been:

Allotments

Councillors Ferris and White

Planning

All Councillors

Footpaths

Councillors Northall and Ferris

Recreation

Councillors Gregory and Northall

Village Hall Management

Councillors Greer-Waring and Northall

Councillor Greer-Waring was the Vice-Chairman

Todwick Recreation Ground Charity

All councillors were jointly responsible as trustees

Resolved to re-form Committees:

Allotments

Councillors Ferris and White

Planning

All Councillors

Footpaths

Councillor Ferris

Recreation

Councillor Gregory and Eileen Northall

Village Hall Management

Resolved That Councillor White be the Parish Council representative on the Todwick Village Hall Management Committee and consequently the official holder of the set of keys allocated to the Council.

Councillor Greer-Waring was the Vice-Chairman

Gregory emphasized that the Parish Council would not involve itself in the management of the village hall. A competent team was in place and how they performed their roles was not the concern of the Parish Council.

Todwick Recreation Ground Charity

All councillors were jointly responsible as trustees.

Councillor Gregory would continue as Chairman.

Although no longer a member of Council, Eileen Northall would continue as the Secretary.

Council Members taking the lead on other projects would be:

Family Fun Day

Councillors Carter and Greer-Waring

Transportation

Councillor Greer-Waring

Village Maintenance

• Handyman – Councillor Ferris
• Planting/Hanging Baskets – Councillor Ferris

Strategic Planning

Yet to be allocated

Elderly Care

Councillor Ferris

Youth Matters

Councillor Carter

Developing Council Web Site

Yet to be allocated

Church Yard

Councillor Jeffrey

Health Group

Councillor Greer-Waring

The Informer Newsletter

Councillor Greer-Waring

15/17 ELECTION OF VICE CHAIRMAN

Resolved to elect Councillor White as Vice-chairman for the coming year.

15/18 CO-OPTION OF FURTHER MEMBERS

Resolved

1. To co-opt Lynn Robins and Ian Newbold onto the Council

2. Not to co-opt John Richardson. Although eligible Dr. Richardson was not resident in the Parish and some parishioners had expressed their concerns about this.

15/19 STRATEGIC PLAN

There were no aspects to discuss.

White reiterated the need for this to be developed once new members were in place.

15/20 MEMBER’S ACTIVITY REPORTS

1. Ferris had attended the first Coffee Afternoon Plus at 1.30 p.m. on the 21st May. This had been organized by Rotherham Age UK. Attendance had been free but the next fifteen would cost £2 / person. The money would be saved by Rotherham Age UK. If the Group was able to continue independently then the money would be handed back to be used in whatever way it wished.

2. Ferris had visited RMBC with Jim Tompkin to arrange for a team of helpers to assist RMBC to install the way posts and discs. They had met with Richard Pett the Public Rights of Way Officer and Steven Shaw the Art Designer. Richard had walked the proposed Todwick Circular walk and approved it with one minor change. RMBC would provide any way marker posts and discs illustrating the walk. Stephen would produce a sample leaflet for approval before printing. He would also send quotations for printing laminated versions which could be sold at the Parish Council’s discretion. Jim had offered to help installing the posts.

3. Ferris had received a complaint from Stephen Hill about the condition of the grass verge fronting 139 Kiveton Lane. He had been informed that the owners of the property had made arrangements to have the verge fully reinstated when all the building work presently underway at the property had been completed.

4. Ferris had no problems to report at the allotments but the Pest Control Officer would be attending within the next couple of weeks. He had been unable to get anyone to agree to judge the allotments for the allotment competition for the Les Waller Cup and he would speak with Brenda Waller to seek her thoughts.

5. White reported that the pavilion project was now virtually complete. Advice was awaited on two items where the contractor had deviated from plan. One of these related to loft ventilation and the other to a diverted drain. Once confirmation was received that these items complied with Building Regulations and the Fire Safety Officer had approved the appropriate fire controls, then RMBC Building Control was expected to issue their final Certificate of Completion. There were then just a few “snagging” jobs to be done to finalize the project.

   Application had been made to Sport England for the final instalment of the grant but a copy of the RMBC Completion Certificate was required and also a certificate/statement from the contractor before the final monies would be released.

6. Carter and Greer-Waring had made some provisional bookings and were about to order an advertising banner. The event had been advertised on Face-book but as yet nothing had appeared on the Todwick Web Site.

The meeting was suspended at 8.20 p.m.

OPEN SESSION

1. Shaun Howe expressed his concern about the speed of vehicles entering the village from Kiveton and asked whether there was any objection to him reporting this or requesting action by the Safety Partnership.

   Gregory informed that the Council would have no objection to Mr. Howe taking this action. He advised that historic data showed that the average speed on Kiveton Lane had been recorded as 33 mph by the Police. The Parish Council had on various occasions reported issues with speeding traffic to RMBC. The Borough Council was supportive of better warning signs and the Parish Council’s request for a village-wide 20 mph speed limit. The problem in introducing/providing any of these was financial.

2. Shaun Howe was disappointed that more parishioners didn’t do more to help in village affairs and suggested that anyone attending the Funday be asked for a contribution.

   Carter agreed. A box for contributions would be provided but some rides had to be paid for separately. Any monies received were handed back to the Parish Council.

Open Session closed and the meeting was reconvened at 8.30 p.m.

15/21 VILLAGE MAINTENANCE

Ferris reported that Mark Archer had completed his tasks including the weekly litter picks. Mark had completed some work at the war memorial but Eileen and Barry Northall had carried out most of the work there. Mark had undertaken some work at the new sports pavilion and would be tidying The Pastures during the summer. RMBC had tidied up the footways on Goosecarr Lane.

15/22 TRAFFIC AND TRANSPORTATION MATTERS

Gregory had a meeting arranged with Marilyn White for the 9th June concerning parking.

15/23 NEIGHBOURHOOD WATCH

No report had been received at the time of the meeting.

Following the meeting it was found that Norman Anderson had e-mailed the Clerk to report that there had been no antisocial behaviour reported during the month. Mr. Anderson had advised that he had written the Chairman’s Report for the Neighbourhood Watch AGM and this included information that reported crime had been down. The E-mail had been sent to the Clerk’s business address and had not been read until his return to the office on the 28th May.

14/24 URGENT ITEMS

1. Diligence Awards

   Resolved to donate £105 to the Primary School.

   White would present the prizes.

2. Retired Councillors’ Event

   Members would arrange to meeting with Eileen Northall, Jean Leah, Stephen Hill and friends at an event in July. This would be paid for by the individual members and the Clerk.

   Ferris would see whether the Todwick Tea Rooms could accommodate this.

The Meeting Closed at 8.55 p.m.

The next Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 30th June 2015.