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Todwick Village

Todwick Parish Council Minutes



Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 28th April 2015


  • Councillor Carter
  • Councillor Ferris
  • Councillor Leah
  • Councillor Northall
  • Councillor White – In the Chair

J R Walker – Clerk & Financial Officer

Members of the Public

The Chairman Councillor Hill and the Vice-chairman Councillor Gregory were not in attendance. Councillor White was elected as Chairman of the meeting.


Apologies had been received from Councillors Greer-Waring, Gregory, Jeffrey and Hill.


There were no amendments and the minutes were signed as a true record.


There were no matters arising.


  1. Carter has an interest in land recommended for development potential by RMBC and also owns a property on Rayls Rise.

  2. Leah owns a property which could be directly affected by possible future housing development off Kiveton Lane.

The councillors would not take part in any debate or voting on matters where they had declared an interest.


  1. Retiring Members


Clerk had undertaken all the duties placed on him at the last meeting.


Clerk reported that:

  1. Account No. 00255157 had been closed and monies transferred to other existing accounts.

  2. He had posted the Notice of Appointment of Date for the Exercise of Electors’ Rights Accounts for the Year Ended 31 March 2015. The Annual return and supporting information had to be submitted to the External Auditor by 9 June 2015.

  3. The internal audit had been completed and all was satisfactory.

Resolved to thank Margaret Clark for continuing to undertake the internal auditor duties.



Monies received

1. Mrs. Brenda Palmer – Donation to Defibrillator in Memory of John Palmer


2. Allotment Holders – Rents


3. British Gas – PV Feed-in Tariff System


4. RMBC – Half-Year Precept


Un-presented cheques

1. Brian White – Sports Pavilion Keys


2. YLCA – Membership Subscription


3. RMBC – February Grounds Maintenance


4. Brian White – Expenses re Pavilion Work


5. Hi-Tec Print – Informer Printing


6. Brian White – Expenses re Pavilion Work


7. Brian White – Expenses re Pavilion Work


8. RMBC – Pest Control


9. Equip4work Ltd – Chairs


10. Eileen Northall – John Palmer Plaque


11. CLE Electrical Ltd – Electrical Components


12. MP Plastic Bld. Products – Gutters/ Downpipes etc.


13. Todwick Parish Rec. Grd. – March Grounds Mtce.


14. Rotherham MBC – March Grounds Mtce.


15. Yorkshire Air Ambulance – Donation


16. Todwick Village Hall – Rent


Payments made since last meeting

1. Nisbets –Tables, Cutlery and Crockery


2. Equip4work Ltd – Chairs


3. Eileen Northall – John Palmer Plaque


4. CLE Electrical Ltd – Electrical Components


5. MP Plastic Bld. Products – Gutters/ Downpipes etc


6. Todwick Parish Rec. Grd. – March Grounds Mtce.


7. Rotherham MBC – March Grounds Mtce.


8. Yorkshire Air Ambulance – Donation


9. Todwick Village Hall – Rent


10. Howden’s Joinery Ltd – Doors/Kitchen Units


11. CTS Combustion Supplies – Plumbing Materials


12. JS Robinson – Plumbing Materials/Labour


Payments to be made

1. HMRC – Tax/NI


2. J R Walker – Salary and Expenses


3. Harlequin – Building Work at Sports Pavilion


4. Mark Archer – Village Maintenance Work


Bank statement balances

Business Saver


Business Saver

(Cheque Feeder)

Business Saver

(Sports Pavilion)







Bank balances after all payments completed

Business Saver


Business Saver

(Cheque Feeder)









Correspondence Received by Post:

  1. Rotherham Hospice – “It’s a Knockout” Event/Funding

  2. Zurich Municipal – Insurance Renewal

  3. Yorkshire Air Ambulance – Thank You for Donation

  4. Barclays Bank – Complaint

Correspondence had also been received via E-mail and forwarded by the Clerk to Members on their receipt. The Clerk had replied where appropriate.

  1. Norman Anderson – Invoice

  2. RMBC – Various Planning Lists

  3. RMBC – Parish Councillor Confirmation

  4. SYPTE – Stakeholder E-Newsletter: April 2015

  5. AVIVA – Community Fund

  6. Councillor White – Donation Acknowledgement

  7. Various Councillors – Josephine Hill

  8. Councillor White – Pavilion Project: cheques

  9. Voluntary Action Rotherham – Email Bulletin 1: 2nd April 2015

  10. YLCA – White Rose Update April Edition

  11. YLCA – Transparency Code for Smaller Councils

  12. Various Councillors – Electoral Number

  13. Various Councillors – March Minutes/April Agendas

  14. Councillor White – Cricket Store

  15. YLCA – Request for Information: Services Devolution/ Principal Authorities Assets

  16. YLCA – South Yorkshire Branch Nominations 2015

  17. Councillor Greer-Waring – A57

  18. Norman Anderson – Village Hall Insurance

  19. SYPTE – April Bus Service Change Information

  20. Stephen Hill – Josephine Hill

  21. RMBC – Election Notices for the Combined Parliamentary/Local Government Elections

  22. Robert Hambrey – Hustings at Aston

  23. Voluntary Action Rotherham – Email Bulletin 2: 10th April 2015

  24. Various Councillors – Asset Register

  25. Councillor Ferris – Audit Documents.

  26. Chesterfield Canal Trust – E Newsletter Number 77

  27. RMBC – A57 Todwick Roundabout Signals

  28. Various Councillors – Donation to Yorkshire Air Ambulance

  29. Dr. J Richardson – Application to Join the Council

  30. Councillor Ferris – Pest Control Contract

  31. Stephen Hill – Donation to Yorkshire Air Ambulance and Funeral Arrangements

  32. E-on Energy and Councillor White – Todwick Sports Pavilion FIT Application

  33. YLCA – Information on Memorial Plaques

  34. Councillor White (various) – Pavilion Project Cheques

  35. Marie Dabell – April Bus Changes

  36. RMBC – Parish Councillor Confirmation

  37. Councillor White – Warranty and Installation Form for Defibrillator Cabinet

  38. Voluntary Action Rotherham – Free Introduction to Police Checks and DBS

  39. HMRC – Successful Receipt of Online End of Year Submission

  40. YLCA – Information Dividers for Councillors

  41. Voluntary Action Rotherham – Email Bulletin 3: 17th April 2015

  42. Councillor White – Quarterly FIT Meter Reading

  43. Councillor White (various) – Todwick Sports Pavilion – Ref.: B2014/577FP

  44. RMBC – Parish Council Elections – Expenses Returns Electorate Figures

  45. YLCA – Provision of Services Agreement 2015/2016

  46. RMBC – Parish Council Elections – Expenses Returns Electorate Figures

  47. YLCA – Useful Documents for the Annual Meeting of the Council and Some Reminders

  48. YLCA and Various Councillors – Adoption of Red Telephone Box

  49. Councillor Ferris (various) – Internal Audit

  50. RMBC – Remittance Advice

  51. SYLCA and Various Councillors – Election of Chairman


  1. RB2015/0398

    Detached garage, front, side and rear extensions and re-modelling works at “Five Acres”, 131 Kiveton Lane for Mr. R. Turner.

    Resolved to offer no objection.

  2. RB2015/0423

    Detached conservatory to rear and 2 No. two storey rear extensions at Cotswold 68 Kiveton Lane for Mr. B Memory.

    Resolved to offer no objection.

  3. RB2014/1405

    Outline Application for erection of 4 No. dormer bungalows including details of access, appearance, layout and scale at land rear of Stoneyway/44 Kiveton Lane for Mr. Kuldip Nijjar.

    Resolved to offer no objection.




  • The Pest Control Officer had attended site and found some rodent activity. He would be re-visiting shortly to re-assess/take appropriate action.

  • A half-plot had become vacant following the lack of cultivation by the tenant and this would now be offered to the next on the waiting list.

Village Hall

Ferris/White reported that there was a fault with the defibrillator cabinet. The electrical supply had been checked and found satisfactory. The problem appeared to be within the cabinet and Councillor Greer-Waring was investigating this.

Ferris reported that the lock to the village hall had been changed that day and new keys issued.

White asked that he be provided with a new key to the building

Ferris would make the request on Councillor White’s behalf.

Recreation Ground

Northall had received a communication from Councillor Gregory. External doors to the bowling club required some attention but although unsightly it was not necessary to replace them before all works to the new sports pavilion were completed.


Leah reported that the draft plan had been prepared and the scoring and order of merit completed with reference to the existing situation. Re-scoring would need to be undertaken when the control measures were in place. This was a living document and she recommended that the new council to be formed in May give this matter regular attention.

The meeting was suspended at 7.30 p.m. and re-convened at 7.55 p.m. on completion of the Annual Assembly and the Open Session.


  1. Ferris had met with Kathryn Wild Group Development Worker Age UK Rotherham, Vicky Camber and Janet Cocking, to further discuss the good neighbour initiative. The group was to meet on 7th May.

  2. Ferris displayed a draft copy of the Todwick Countryside Circular Rambler’s Leaflet. This was to be produced by RMBC and he, Terry Calladine and Jim Tompkin were shortly to meet with Richard Pett, the Public Rights of Way Officer at the Borough Council. Leaflets would be displayed at the Post Office, the Café, the Red Lon and at Greenscene’s Garden Centre.

  3. Ferris had arranged the construction of a stainless steel adaptor for use when erecting the Christmas tree sited near the war memorial.

  4. Northall reported that funding for the summer play camps had initially been withdrawn but RMBC had had a change of mind and the camps were to go ahead in Harthill and Todwick. That for Todwick would be held on the week commencing the 21st July. The cost would be £550 for the week but this would be offset by contributions by attendees.

    Resolved to pay any shortfall in funding for the summer camp.

    Carter would include notice of this in any advertising of the Fun-Day

    Leah suggested an appropriate article be placed in the next edition of The Informer.

    Northall would be erecting posters. Pupils would also be formed at the primary school.

  5. Northall was to go to Hobson’s Nursery to discuss the planting of the beds and hanging baskets and also the possible laying of astro-turf at the war memorial.

  6. White reported on progress at the new sports pavilion.

    • E-on had registered the PV panels. The first meter reading would be taken on the 30th June and repeated at three monthly intervals. Receipts from these would not be as high as those at the village hall because of changes to the Feed-In-Tariff rate by the Government.

    • The plaque in memory of John Palmer had now been erected in the pavilion and looked well.

    • The defibrillator cabinet had been erected on the external wall but this was not yet connected to the electricity supply and the defibrillator had therefore not yet been placed in the cabinet. Brenda Palmer would be invited to see the defibrillator and formally unveil John’s plaque when appropriate.

  7. Building work was substantially complete but there was a problem with the single-phase electricity supply. E-on was to attend site on the 8th May to install a second phase and two new meters. This would mean that usage at the bowling and sports pavilions could be separated and avoid the danger of a single supply being over -loaded.

  8. The cricket season had now commenced and the new sports pavilion used for the first time. More of the building would gradually become available for use in the next 2 weeks.

    Resolved that the sports pavilion be formally opened at 12.30 p.m. on the day of the Fun-Day.

  9. The financial situation was being managed and all planned works, including the provision of a CCTV system, afforded.

    Leah had prepared a detailed breakdown of costs to date and projected expenditure and passed copies to Members and the Clerk. Further expenditure was now such as to enable her to prepare the final template and submit the final claim for the remaining £9,177 of the Sports England Grant.

    Carter was to take photographs of the storage container and arrange to advertise its sale when advised that this could be done.


Ferris reported that Mark Archer had satisfactorily undertaken his duties for the month.


There were no new matters to discuss.


Clerk had been contacted by Norman Anderson who had advised that no reported crimes or anti-social behaviour had been reported during the month.


  1. Retiring Members

    Resolved that in consideration of the achievements of the Council and the hard work undertaken by the three members who had not sought re-election, a social evening be held in the new sports pavilion to be attended by the existing Members of Council, the Clerk and their guests. The cost of this would be borne by the Members and the Clerk and not from the public purse.

Meeting Closed at 9.55 p.m.

The First/Annual Meeting of the new Council following the 7th May election will be held in Todwick Village Hall at 9.30 p.m. on Saturday 9th May 2014.

The Ordinary May meeting will be held in Todwick Church hall at 7.00 p.m. on Wednesday 27th May.