JRW/392

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 29th July 2014

Present

Councillor Hill – Chairman
Councillor Carter
Councillor Ferris
Councillor Gregory
Councillor Greer-Waring
Councillor Leah
Councillor Northall
J R Walker – Clerk & Financial Officer
Mr. Alan Turner
Mrs. Marie Dabell
Mrs. Brenda Waller

14/41 APOLOGIES

An apology for non attendance had been received from Councillor White.

13/42 APPROVAL OF THE MINUTES

Ordinary Meeting 24th June 2014

There were no amendments and the minutes were signed as a true record.

14/43 MATTERS ARISING

There were no matters arising from the minutes.

14/44 DECLARATION OF MEMBER’S INTERESTS

Greer-Waring was Vice-chairman of the Village Hall Committee
Hill had a business connection with Hobson Nurseries

Neither councillor would take part in any voting where they had declared an interest.

14/45 URGENT ITEMS FOR LATER CONSIDERATION

Pharmacy
Footway on Todwick Road
Commemorative Candle

14/46 CLERK’S REPORT

Clerk had undertaken all the duties placed on him at the last meeting and had sent out a “Welcome to the village letter”.

14/47 FINANCIAL OFFICER’S REPORT

Clerk reported:

Monies received
	£
	Nil
Payments made since last meeting
1. Stapleton’s Lock & Safe – VAT re CCTV Cameras	125.80
2. Hayward’s Horticulture – Hedging Works etc at Allotments	235.00
3. Todwick Village Hall – Rents	13.50
4. Rotherham Gates and Railings – Supply & Fit Trash Screen	800.00
5. Yorkshire Water – Allotment Bill	22.12
6. Empire Fire & Safety – Removal/Storage of Fire Extinguishers	48.00
7. RMBC – Grounds Maintenance at Children’s Playground	87.36
8. Todwick Parish Rec. Grd. – Grounds Maintenance at Recreation Ground	1898.48
9. HMRC – July Tax/NI	324.47
10. J R Walker – July Salary & Expenses	554.60
11. David Gregory – Councillor Expenses	20.00
12. Margaret A Pemberton – Best Garden First Prize	50.00
13. Anne and Ray Ibberson – Best Garden Second Prize	30.00
Un-presented cheques
1. Stapleton’s Lock and Safe – CCTV Camera	628.98
2. Brian White – Councillor Expenses	19.65
3. Rodeo Bull – Ride at Funday Event	200.00
4. Paul Williamson – Electrical Work	300.00
5. Stapleton’s Lock and Safe – CCTV Camera	125.80
6. Hayward’s Horticulture – Hedging Works etc at Allotments	235.00
7. Todwick Village Hall – Rents	13.50
8. Rotherham Gates and Railings – Supply & Fit Trash Screen	800.00
9. Yorkshire Water – Allotment Bill	22.12
10. Empire Fire & Safety – Removal/Storage of Fire Extinguishers	48.00
11. RMBC – Grounds Maintenance at Children’s Playground	87.36
12. Todwick Parish Rec. Grd. – Grounds Maintenance at Recreation Ground	1898.48
13. HMRC – July Tax/NI	324.47
14. J R Walker – July Salary & Expenses	554.60
15. David Gregory – Councillor Expenses	20.00
16. Margaret A Pemberton – Best Garden First Prize	50.00
17. Anne and Ray Ibberson – Best Garden Second Prize	30.00
Payments to be made
1. Zurich Insurance – Local Council Advisory Service Renewal	114.00
2. Hi-Tec Print – “Informer Printing”	30.00
3. Brian White – Printing Expenses	2.40
4. Stephen Hill – Preparation and Installation of Memorial Plaque	149.51
5. Word for Word Ltd. – Funday Posters	190.80
6. Mark Archer – Village Maintenance Works	131.88

Bank statement balances
Business Saver (Gratuity)	Business Saver (Cheque Feeder)	Business Saver (Sports Pavilion)	Community (Cheque)
£4,809.30	£16,870.19	£37,042.91	£1.00
Bank balances after all payments completed
Business Saver (Gratuity)	Business Saver (Cheque Feeder)	Business Saver (Sports Pavilion)	Community (Cheque)
£4,809.30	£10,903.64	£37,042.91	£1.00

14/48 CORRESPONDENCE

Written correspondence received and passed to Members:

First South Yorkshire Ltd – Forthcoming Changes to Bus Services
Stapletons Lock & Safe – CCTV at Village Hall

Resolved not to pay the additional invoice in the sum of £144 but to invite a representative from Stapletons to a site meeting with Councillor White and the Chairman.
Dr. John Richardson – Council Vacancy
Todwick Parish Bowling Club – Thanks for Support
British Gas – Annual Declaration
Zurich Insurance – Local Council Advisory Service Renewal
Bluebell Wood Children’s Hospice – Sponsored Cycle Ride

Correspondence had also been received via E-mail and forwarded by the Clerk to Members on their receipt. The Clerk had replied where appropriate.

Councillor Gregory –Carpet Shop
RMBC – Conditional Approval Notice for the Extension to Todwick Sports Pavilion
Norman Anderson – Village Hall Invoice
Various Councillors – Marquee Boxes
Tony Rusling and Various Councillors – Village Hall Fence

Resolved to undertake further works to the perimeter fence.

A discussion took place on the responsibilities of the parish council and the village hall management committee.
Rural Action Yorkshire – Various E Bulletins
Alan Turner, Traveline and First Group – Bus Services
YLCA – Training Sessions for July
YLCA – Crime and Community Safety Lead Member for Local Councils in South Yorks.
Councillor Greer-Waring – Buses Petition
Councillor White – CCTV
RMBC – Donation of Bench
Various Councillors – Draft Minutes
Various Councillors – Village Handyman
Voluntary Action Rotherham – Various E-mail Bulletins
Various Councillors – Clive’s Garden
RMBC – Highway Verges x 2
Local Council Advisory Service – Bringing Common Sense into Risk Management
Various Councillors – Lights Out Campaign
Councillor Hill – Trash Screen Fitted
RMBC – Various Weekly Planning Lists
RMBC – Various Councillors and Parishioners – Changes to Rotherham’s Bus Network
Councillor Northall and Others – Planting at the War Memorial
RMBC – Parish Councillor Confirmation
Councillor White – Additional CCTV
Various – Buses Meeting
Various Councillors – Informer Articles
Alan Turner and Various Councillors – Invitation to Attend a Public Meeting at Ulley
YLCA – Revised NALC Legal Topic Note 9E – Handling Complaints
YLCA – Plain English Guide to the Openness of Local Government Bodies Regulations
YLCA – July Training
SYPTE – South Yorkshire Lands £4.8 million for Transport to Support Businesses.
Jim Tompkin – Footpath Report Form for Todwick No 6
Jim Tompkin – Possible Link from Old A57 Cross Roads to Footpath No. 6
Chesterfield Canal Trust – E Newsletter Number 67
Various Councillors – Stapletons Letter
RMBC – Raising Aspirations Project
RMBC – New Street Open Event
Councillor Gregory – VAT
Hi-Tec Print – “Informer” Printing.
The Art of Experiment and Councillors – Kiveton Park Station Redevelopment Proposal
Councillor White – British Gas Feed In Tariff Reading
Councillor White – Bench Donation
RMBC and Various Councillors – Council Vacancy
RMBC and Councillor White – Highway Verges x 2
Sheila Pantry and Councillor Gregory – Todwick Best Gardens Winners
Jenny Foulds, Secretary of Todwick Village Hall Committee – Enclosure of letters concerning the installation of CCTV Cameras and Damaged Boundary Railings
Sheila Pantry and Councillor Hill – Cheques for the Award Winners of the Todwick Best Gardens 2014
Dr. John Richardson and Various Councillors – Council Vacancy
Rotherham Bus Partnership, Marie Dabell and Councillor Ferris – Information for the Local Community
Councillor White – Annual Declaration to British Gas Ref: 950000025792
Alan Turner – Comment from Jennifer Whysall re 17th July Open Meeting
Colin Savage – Footpath 22
Colin Savage – New Rail Station at Kiveton Park
YLCA – Time to Review your Council’s Complaints Procedure
Councillors Hill and Ferris – Allotments
YLCA – Training Sessions
RMBC – Bricks at The Pastures
Norman Anderson – Neighbourhood Watch Report
Alan Turner – Parish Archives
Councillor Hill – Council Vacancy Application
Councillor Gregory – Todwick Handyman tasks completed
Alan Turner – Attendance at Council Meeting

14/49 PLANNING APPLICATIONS

No planning applications had been received since the June meeting

The meeting was suspended at 8.00 p.m.

OPEN SESSION

Mr. Alan Turner, Mrs. Marie Dabell and Mrs. Brenda Waller gave details of the recent meeting called to discuss local bus services and brought members’ attention to further problems users were and would experience. Alan Turner had arranged a meeting with Karl Battersby of RMBC and others for the 2nd September and depending on the outcome a further public meeting may be arranged. Local bus users were collating data on journey times and other relevant information.

Chairman agreed that the bus services for Todwick residents were wholly unacceptable. The Council had done its very best to support bus users and it was with great regret that this had had little effect.
Mrs. Brenda Waller asked why children attending the summer sports camp in Todwick had to pay £5/day, when children in other nearby parishes were only paying £2.50.

Northall and Gregory explained that some local villages had joined the scheme several years in advance of Todwick and consequently had more attendees and could therefore offer a cheaper admission whilst at the same time funding less from their council funds than Todwick did. It was anticipated that numbers would grow in the future and any charges could then be reviewed. A charge of £5/day was still a very small charge for what was provided.

Open Session closed and the meeting was reconvened at 8.25 p.m.

14/50 COMMITTEES

Allotments

Ferris reported that:

The RMBC Pest Control Officer had visited the site and there was no notable rodent activity.
He was to obtain estimates for the pruning of two trees, one of which was completely unbalanced and a potential threat to the nearby plot.
The prize giving had gone well and he thanked the Chairman for undertaking the judging of the plots.

Chairman detailed the criteria used to rate the allotments during the judging process.

Recreation

Gregory reported that:

Three estimates had been received for the new Sports Pavilion. The recommended builder had submitted the lowest estimate but other factors had been taken into consideration including the quality of work undertaken by the firm elsewhere in the village.
The VAT exemption request was being pursued.
Site works were programmed to begin on 22 September.

Resolved To appoint Harlequin Builders to build the extension and improvement of the sports pavilion.

14/51 PARISH PLAN ACTION PLAN/STRATEGIC PLAN

There were no further aspects to discuss.

14/52 MEMBER’S ACTIVITY REPORTS

White was not present at the meeting but had submitted a written report of his activities to Councillor Gregory, who gave a précis, including an update on the memorial seat to be positioned near the Red Lion, anticipated income due from the PV Panels and the removal of a substantial mound of soil at the A57/Goosecarr Lane Junction.
Northall had cut the grass and arranged further planting at the war memorial.
Northall had cleaned out the telephone box on Goosecarr Lane and was proposing to put in new shelves. She suggested that the box be removed into a more central position in the village.

Resolved that consideration be given to removing the box but to take advice on the practicalities of doing so since the electricity supply may still be live.

14/53 VILLAGE MAINTENANCE

Gregory reported that Mark Archer had commenced his duties and there was already an improvement in the look of the village. The Borough Council’s road sweeper had swept the streets and weed killer had been applied to the pavements.

14/54 TRAFFIC AND TRANSPORTATION MATTERS

Gregory asked that the Clerk request an update on progressing the 20 mph speed limit orders.

14/55 NEIGHBOURHOOD WATCH

A report had been received from Norman Anderson:

The Police had received no reports of anti social behaviour over the previous three months but this did not take account of a recent chase through the village. A police car had chased a youth on a very noisy scrambler motorcycle. The motorcyclist gave up the chase and was given a lecture about his unacceptable behaviour.

Since the last parish council meeting, the following crimes had been reported to the Police:

Burglary in a dwelling	1
Criminal damage (not in a building)	1
Harassment/stalking	1
Common assault	1
Other miscellaneous thefts	1

The “other miscellaneous theft” referred to one in a spate of thefts from gardens throughout the Borough. Items targeted were garden furniture, benches, specimen plants, hanging baskets, tools, children’s toys etc.

The Police were regularly driving through the village to “keep an eye on things”.

14/56 COUNCIL VACANCY

An expression of interest had been received from Dr. John Richardson of Aughton. Whilst not residing in Todwick, Dr. Richardson was Secretary of the Bowling Club and living within 3 miles of the parish boundary was eligible for election on to the Council.

A further expression of interest had been received from Mr. John Jeffrey, who had spent some considerable time tidying and caring for the Church Yard following the loss of his son and parents in law who are interred in the Church yard.

Resolved that Mr. John Jeffrey be co-opted as a member of the parish council.

Clerk would arrange for the signing of the declaration of office and inform the Borough Council.

14/57 URGENT ITEMS

Pharmacy

In the absence of White, Leah explained the background and read out e-mails received from someone proposing to open a pharmacy together with other sale items in the village. The Council had been asked to participate in a hearing to consider this.

Resolved not to participate in the proposed hearing in view of the commercial considerations.
Footway on Todwick Road

Ferris requested that the Clerk ask what progress RMBC had made in providing the missing section of footway on Todwick Road.
Commemorative Candle

Northall reminded members of the short ceremony to be held at the war memorial at 10.00 p.m. on Monday 4 August and hoped that as many as possible would be able to attend.

The Meeting Closed at 9.40 p.m.

The next Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 30th September 2014.

Parish Council

Minutes of the meeting held in Todwick Village Hall at 7.00 p.m. on Tuesday 29th July 2014