Todwick Parish Council Minutes
JRW/388
TODWICK PARISH COUNCIL
Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 29th April 2014
Present
- Councillor Carter
- Councillor Greer-Waring
- Councillor Gregory – In the Chair
- Councillor Northall
- Councillor White
- J R Walker – Clerk & Financial Officer
Borough Councillor Watson was in attendance at the beginning of the meeting and expressed the pleasure he and his family had experienced when opening the War Memorial and attending the exhibition of memorabilia.
Councillor Hill the Chairman was not in attendance. The Vice-chairman Councillor Gregory was in the Chair.
13/184 APOLOGIES
Apologies had been received from Councillors Ferris, Hill and Leah.
13/185 APPROVAL OF THE MINUTES
13/170
Greer-Waring was the Vice Chairman and not the Chairman of the Village Hall Committee.
The amendment was made and the minutes signed as a true record.
13/186 MATTERS ARISING
13/183(1)
Greer-Waring had received further support for the proposal to introduce tennis courts at the recreation ground.
13/174
White had assisted with the preparation of detailed plans necessary to obtain Building Regulations permission and had displayed them on side tables for the information of/comments by members. One amendment already made was the enlargement of an access doorway to allow storage of the cricket roller etc. Once all was completed he would forward the drawings and application forms to the Clerk for formal submission to RMBC.
Members thanked Councillor White for his attention to this.
13/177(4)
White was arranging completion of the outstanding works at the war memorial site. These included:
Straightening and painting a bent bar in the fencing to the village hall
Cutting and painting protruding bolts used to re-hang the fencing panels
Cutting the small grassed area was proving problematic and it may be that artificial grass might be more appropriate in the long term.
Following Councillor Northall’s concerns that this would cause difficulties for those wishing to place crosses in the ground it was decided to monitor the area for some time before deciding on any change.
13/177(2)
Gregory had liaised with Hobson Nurseries and discussed the area at the recreation ground to be planted in memory of Clive Pantry. Works would include power washing of the paved area, re-planting, retention of existing bulbs and the provision of a brick on edge edging to protect from over-running by vehicles. Costs would be some £820 + VAT and the area would be regularly maintained thereafter. It was hoped that the dedication ceremony could take place on the day of the Fun Day on the 8 June. He had prepared some words for consideration as being suitable to have on the memorial plaque.
Resolved
The proposed works be undertaken at the earliest possibility
The wording for the plaque be agreed with Sheila Pantry before placing the order.
The meeting was suspended at 7.30 p.m. and re-convened at 8.00 p.m. on completion of the Annual Assembly
13/187 DECLARATION OF MEMBER’S INTERESTS
Greer-Waring was Vice Chairman of the Village Hall Management Committee.
13/188 URGENT ITEMS FOR LATER CONSIDERATION
Japanese Knotweed
Walking Bus
Notice Board at Recreation Ground
The Informer
Gregory wished this to be discussed earlier in the meeting rather than at the end.
Resolved
That all Members accept that editorial input into The Informer is accepted without question
That the Editor have at least one Councillor proof read each edition before dispatching to the printers.
That Members accept that whilst every effort is to be made to produce an error free issue there may on occasion be minor errors present
That in future editions consideration be given to adding articles of general interest even if not directly associated with the work of the Council.
13/189 CLERK’S REPORT
Clerk had undertaken all the duties placed on him at the last meeting and had sent welcome letters to new residents and signed the RMBC Pest Control Contract.
13/190 FINANCIAL OFFICER’S REPORT
Clerk reported:
He had submitted the claim for repayment of VAT but this had not yet been received.
The End of Year Accounts had been approved by the Internal Auditor.
The half-year precept monies and reclaimed VAT had not been received when cheques had been written since the last meeting and £1,000 had therefore been transferred from a Business Saver Account to the Community Account to cover those payments.
The half-year and precept monies had now been received at the bank.
Resolved to thank the Internal Auditor Margaret Clark for her work in assisting the Council and to invite her to attend the Summer Fun Day as a guest of the Council.
£ |
|
Monies received |
|
|---|---|
1. Allotment Holders – Rents |
55.00 |
2. British Gas – PV Panels |
528.02 |
3. RMBC – Half-year Precept |
22200.00 |
Un-presented cheques |
|
1. YLCA – Subscription Renewal |
390.00 |
2. Todwick Village Hall – Rents |
13.50 |
3. Brian White – Drinks for War Memorial Exhibition |
34.00 |
4. Todwick Village Hall – Rents |
10.00 |
5. Land Registry – Village Hall Registration Fee |
140.00 |
6. Land Registry – Recreation Ground Registration Fee |
30.00 |
7. Haywards Horticulture – Works at Allotments |
486.00 |
Payments made since last meeting |
|
1. Todwick Village Hall – Rents |
13.50 |
2. Brian White – Drinks for War Memorial Exhibition |
34.00 |
3. Todwick Village Hall – Rents |
10.00 |
4. Land Registry – Village Hall Registration Fee |
140.00 |
5. Land Registry – Recreation Ground Registration Fee |
30.00 |
Payments to be made |
|
1. HMRC – April Tax/NI |
327.47 |
2. J R Walker – April Salary & Expenses |
551.29 |
3. RD Property Maintenance – Picnic Table/Seats Instillation |
350.00 |
4. Zurich Insurance – Renewal Premium |
1620.72 |
5. David Gregory –Paints for Sports Pavilion and Parking Bay Markings |
76.73 |
6. RMBC – Temporary Drinks Licence |
21.00 |
7. Rodeo Bull – Deposit |
100.00 |
8. Rebecca Carter – Food a War Memorial Exhibition |
44.61 |
Bank statement balances |
|||
|---|---|---|---|
Business Saver (Gratuity) |
Business Saver (Cheque Feeder) |
Business Saver (Sports Pavilion) |
Community (Cheque) |
£4,808.70 |
£1,654.57 |
£37,038.50 |
£1.00 |
Bank balances after all payments completed |
|||
Business Saver (Gratuity) |
Business Saver (Cheque Feeder) |
Business Saver (Sports Pavilion) |
Community (Cheque) |
£4,808.70 |
£20,042.27 |
£37,038.50 |
£1.00 |
13/191 CORRESPONDENCE
Correspondence Received by Post:
RMBC – Pest Control Contract
RMBC – Parish Network Meeting
David Cameron MP – Tax Cuts for Businesses
Gloria Sherburn – Loan of Display Boards
Resolved to loan the Council’s display boards to Brampton Bierlow Church.
Correspondence Received via E-mail and forwarded by the Clerk to Members on their receipt: The Clerk had replied where appropriate.
Norman Anderson – Active Otago
Councillor White – War Memorial
Councillor White – Litter Posters
Councillor White – Major Incident at Street Lighting Cabling Works
RMBC – Dog Chipping Events
Councillor White – Dog Chipping Events
Councillor Greer-Waring – Dog Chipping Events
Norman Anderson – Burglaries
Councillor Ferris – Burglaries
Sheila Pantry – Burglaries
Councillor White – March Minutes
Councillor Gregory – March Minutes
Councillor Northall – March Minutes
Councillor Carter – March Minutes
Councillor Leah – Police Issues
Councillor Leah – March Minutes
Councillor Carter – Police Issues
Councillor Ferris – March Minutes
Rural Action Yorkshire – New-look Rural Action Yorkshire E Bulletin
Councillor Northall – Asbestos
Norman Anderson – Todwick War Memorial
Councillor Gregory – Receipts
Councillor Northall – Asbestos
RMBC – Reports to Streetpride Connect
RMBC – Dog Fouling on the Highway
RMBC – Dog Fouling on the Highway
NALC – Policy Review Survey 2014
Councillor Gregory – Receipts
Norman Anderson – Village Hall Rent
RMBC – Weekly Planning Lists
Councillor Northall – Storth Lane
RMBC – Parish Councillor Confirmation
Councillor Hill – Storth Lane
Councillor Hill – Invoices
RMBC – Dog Fouling
Councillor Ferris – Youths/Drugs, Fly Tipping
Councillor Northall – Youths/Drugs, Fly Tipping
Dinnington St John’s Town Council – Town Clerk Vacancy
Zurich Insurance – Additional Cover
Councillor Northall – Worksop Guardian Article
Councillor Northall – April Meeting
Councillor Northall – April Meeting
Voluntary Action Rotherham – Email Bulletin 01 – 4th April 2014
Elaine Tame – War Memorial Unveiling Ceremony and Exhibition
Councillor Gregory – Invoice Details
Councillor Ferris – Pest Control Contract
Ray Sykes – Problem Parking at Junction of Mortains and Kiveton Lane
Councillor White – War Memorial Unveiling Ceremony and Exhibition
Councillor Ferris – Pest Control Contract
Councillor White – War Memorial Unveiling Ceremony and Exhibition
Councillor Northall – War Memorial Unveiling Ceremony and Exhibition
Borough Councillor Watson – Problem Parking at Junction of Mortains and Kiveton Lane
Councillor Northall – War Memorial Unveiling Ceremony and Exhibition
NALC – Booking Making Localism Work Conferences
Chesterfield Canal Trust – E: Newsletter Number 63
Councillor White – Village Sign
Councillor Carter – Problem Parking at Junction of Mortains and Kiveton Lane
Councillor Ferris – Internal Audit
YLCA – National Fracking Conference
Councillor White – Problem Parking at Junction of Mortains and Kiveton Lane
RMBC – Weekly Planning Lists
YLCA – Service Changes to Bus Services in South Yorkshire
YLCA – Proposed Legislative Reform Order to Make it Easier to Create a Local Council
Norman Anderson – Village Hall Rents
Councillor Hill – Land Registry
Councillor Ferris – Work at Allotments
Councillor Ferris – Accounts
RMBC – Parish Network Meeting 15 April
Voluntary Action Rotherham – Email Bulletin 02: 11th April 2014
Councillor White – “Informer” Article
Councillor Gregory – Sport England Grant
Councillor Greer-Waring – Sport England Grant
Councillor Northall – Sport England Grant
Councillor Carter – Sport England Grant
Councillor Carter – Worksop Guardian
Councillor Hill – Worksop Guardian
Councillor Hill – Sport England Grant
RMBC – Local Government and European Parliamentary Elections on 22 May 2014
Councillor Hill – Bank Transfer
Councillor Hill – Worksop Guardian
Councillor Ferris – Allotment Hedge
Councillor Ferris – Allotment Hedge
Councillor Ferris – Allotment Hedge
Councillor Ferris – Allotment Hedge
Councillor White – Photographs for Worksop Guardian Article
Councillor Gregory – Copy Bank Statements
YLCA – SY Branch Chairman/Vice-Chairman/Representatives to Joint Committee
Councillor Gregory – Worksop Guardian Article
Councillor Ferris – Safety Risk Major Tree at Todwick Allotment Plots 18 and 19
YLCA – White Rose Update
Councillor Hill – Plaque
Councillor Hill – Tribute to Clive Pantry
Councillor Gregory – Tribute to Clive Pantry
Councillor White – Builders
Councillor Northall – Tribute to Clive Pantry
Councillor Hill – Land Registry
Councillor Hill – Tribute to Clive Pantry
Councillor White – British Gas Feed-In-Tariff Reading
Councillor Gregory – Invoice for Recreation Bench Installs
Councillor White – May Informer
Councillor Northall – May Informer
Councillor White – May Informer
Councillor Carter – May Informer
Councillor Ferris – May Informer
Norman Anderson – Email from Todwick Village Hall
Councillor White – Recreation Ground Benches
Councillor Leah – May Informer
Councillor Hill – May Informer
Councillor White – May Informer
Councillor Northall – May Informer
Councillor Northall – May Informer
Councillor White – May Informer
Councillor Greer-Waring – May Informer
Councillor Northall – May Informer
Councillor White – May Informer
Councillor Northall – May Informer
RMBC – Weekly Planning Lists – 14/04/14:18/04/14
Councillor Northall – Best Wishes to Clerk
RMBC – Closure Notice – May Day Bank Holiday
Councillor White – Cheques
Councillor White – Building Regulations
Councillor Hill – Apologies & May Informer
Councillor Ferris – Apologies
Voluntary Action Rotherham – Email Bulletin 3: 17th April 2014
NALC – Government Minister Brandon Lewis MP to Headline at Harrogate Conference
Councillor Hill – Rake Back Grill at Drain on Goosecarr Lane
Councillor Leah – Apologies
Councillor Hill – Clive’s Garden
Councillor Hill – Cheques
RMBC – Councillor Leah
YLCA – White Rose Update
Voluntary Action Rotherham – Census Results and Immigration Trends for Rotherham
Voluntary Action Rotherham – Email Bulletin 4: 25th April 2014
Councillor Hill – Clive’s Garden
RMBC – Weekly Planning Lists
Councillor White – Cheques
RMBC – Coalfields Regeneration Trust Grants Information
Understanding ModernGov – A Guide to Public Sector Tendering & Procurement
RMBC – Precept 2014/15
Councillor Greer-Waring – Meeting Notes
13/192 PLANNING APPLICATIONS
RB2014/0477
Two storey rear extension and removal of chimney stack at 39 Goosecarr Lane for Mr S Cocking.
Resolved to offer no objection.
13/193 COMMITTEES
Allotments
Ferris was not in attendance but had sent a report to the Clerk:
All rents had now been received and paid into the Bank.
Two allotments were presently vacant he was to let them to those on the waiting list.
The hedge had been cut and the front area tidied up. He had received a complaint regarding the cutting of the hedge during the nesting season (1st March – 31 August) but had been able to confirm that cutting was permitted providing checking is carried out prior to cutting and that are no birds nests found. He would always ensure this action was taken in the future.
No reply had been received from Charles Mullins at RMBC regarding the TPO on the unsafe tree and the Clerk had written seek an urgent response.
Resolved that the prizes for best kept allotment be increased to £50 1st prize, £30 second prize and £20 for third prize.
Village Hall
Greer-Waring reported that it was possible to provide an additional two CCTV cameras at the village hall to cover the war memorial and the Kiveton Lane access to the hall.
Resolved to purchase two additional CCTV cameras at a cost of some £628.28 + VAT
Recreation Ground
Gregory reported
The access gates had been painted as had the parking bay markings with the assistance of Mr. Greer-Waring.
Sport England had approved the grant application in the sum of £50,000
The two picnic benches had been installed and were being well used
New basketball nets had been provided at the recreation ground and also the children’s playground
The sports pavilion had been cleaned with the assistance of Mrs. Gregory and Mr. Northall
The user groups had been informed of the grant approval and were very supportive of the Council’s initiative. Various options to increase funding were being considered.
There had been instances of near collision of vehicles on the roadway at the entrance from Goosecarr Lane. He circulated details of speed humps which he recommended be installed.
Electrical inspection had identified the need to replace the consumer unit at the bowling club pavilion and he sought approval to instruct the necessary work.
Resolved
That the Clerk seek advice from RMBC on the provision of speed humps.
To instruct the installation of a new consumer unit at the bowling pavilion without delay.
13/194 PARISH PLAN ACTION PLAN/STRATEGIC PLAN
Gregory referred to the many recent achievements by the Council many of which were in direct response to the consultation process and information contained in the Plan. He reiterated Councillor Leah’s previous proposal that it was now time to consider future strategic planning in the interests of the community.
13/195 MEMBER’S ACTIVITY REPORTS
Carter had spoken with the owner of the land to the south-west of Goosecarr Lane i.e. north-east of the recreation ground. The owner was not presently prepared to sell the land to the Council but undertook to give the Council the opportunity to purchase should he wish to do so in the future.
White gave details of the proposed extension to the sports pavilion and the proposed submission of plans for Building Regulations approval.
13/196 VILLAGE MAINTENANCE
Gregory had prepared person specification etc and time informed that Wales Parish Council was unable to provide assistance but he had spoken with the Head of Streetpride at RMBC who was prepared to help in finding an appropriate person to undertake the required duties.
White reported that Todwick Property Services had carried out the repairs to the brick planters fronting the shops at the Pastures and Ken Kipling the owner had carried out the work free of charge.
Resolved to thank all at Todwick Property Services for their generosity.
13/197 TRAFFIC AND TRANSPORTATION MATTERS
Clerk would ascertain from RMBC when the 20 mph speed limit might be introduced.
13/198 PARISH COUNCIL INCLUSION ON “FACEBOOK”
Greer-Waring reported that recent posts had been viewed by up to 617 people. The number of “likes” for the Parish Council’s Facebook Page was rising slowly but steadily. No comments had been received on any of the posts.
13/199 SUMMER EVENTS
Carter and Greer-Waring reported on progress being made in organizing the additional activities for the Fun Day. A professional Company has been hired to provide and run the ‘beer tent’.
Resolved to pay £21 for a temporary drinks license and £100 deposit for the rodeo bull.
13/200 NEIGHBOURHOOD WATCH
No report had been received.
13/201 COUNCIL VACANCY
No expressions of interest had yet been received.
The vacancy was to be advertised in the next edition of “The Informer”.
13/202 URGENT ITEMS
Japanese Knotweed
White had received a report of the presence of this invasive plant on the Goosecarr lane grass verges from Christine White.
Clerk would report to RMBC.
Walking Bus
White had liaised with the Sue Oakes the Head-teacher at the school who was an enthusiastic supporter of the initiative. She had contacted RMBC and Ellie Coot would give every assistance such as providing appropriate safety clothing. An answer on the viability of providing a route to/from Goosecarr Lane and another to/from the Church Car Park was anticipated shortly.
Recreation Ground Notice Board
Northall suggested a notice board be erected at the recreation ground.
Meeting Closed at 9.55 p.m.
The next Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 27th May 2014.