JRW/387

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 25th March 2014

Present

• Councillor Carter
• Councillor Ferris
• Councillor Greer-Waring
• Councillor Gregory – In the Chair
• Councillor Leah
• Councillor White
• J R Walker – Clerk & Financial Officer

13/168 APOLOGIES

Apologies had been received from Councillors Hill and Northall

13/169 APPROVAL OF THE MINUTES

The date of the meeting had been recorded as March not February. The amendment was made and the minutes were signed as a true record.

13/170 MATTERS ARISING

1. Leah had not yet had the opportunity to progress the strategic plan.

2. Leah asked that the proposed improvements to the millennium garden be made as early as possible.

13/170 DECLARATION OF MEMBER’S INTERESTS

Greer-Waring was Chairman of the Village Hall Management Committee.

13/171 URGENT ITEMS FOR LATER CONSIDERATION

1. Tennis Courts

2. Summer Events

13/172 CLERK’S REPORT

Clerk had undertaken all the duties placed on him at the last meeting and had sent welcome letters to new residents. Notification of the programme for external audit had been received from BDO LLB. The Annual Return and supporting information had to be with the Auditors by the 17 June 2014.

13/156 FINANCIAL OFFICER’S REPORT

	£
Monies received
1. Bank Interest	6.95
2. RMBC Councillor’s – Grant	450.00
3. Allotment Rent	257.35
Un-presented cheques
1. Hi-Tec Print – Informer Printing	45.00
2. Brian White – Councillor Expenses	7.94
3. Jean Leah – Councillor Expenses	54.99
4. Todwick Village Hall – Rents	16.50
5. Byrom Clark Roberts – Structural Report	420.00
6. RMBC – Grounds Maintenance	42.28
7. Todwick Parish Recreation Ground – Grounds Maintenance	918.92
Payments made since last meeting
1. Country Publications Ltd – Down Your way Magazine	28.70
2. Todwick Village Hall – Rents	16.50
3. Byrom Clark Roberts – Structural Report	420.00
4. RMBC – February Grounds Maintenance	42.28
5. Todwick Parish Recreation Ground – February Grounds Maintenance	918.92
Payments to be made
1. HMRC – March Tax/NI	327.51
2. Yorkshire Water – Allotment Bill	21.52
3. Eileen Northall – Event Panels etc	300.00
4. Hi-Tec Print – Leaflet & Notice	48.00
5. Eileen Northall – ???????	29.05
6. Brian White – Bedding Plants & Cllr. Expenses	141.69
7. RMBC – March Grounds Maintenance	42.28
8. Todwick Parish Recreation Ground – March Grounds Maintenance	918.92
9. YLCA – Subscription Renewal	390.00
10. J R Walker – March Salary & Expenses	614.39
11. J Rotherham Ltd – War Memorial	2591.40
12. David Gregory	305.78

Bank statement balances
Business Saver (Gratuity)	Business Saver (Cheque Feeder)	Business Saver (Sports Pavilion)	Community (Cheque)
£4,808.70	£6,737.74	£38,033.50	£1.00
Bank balances after all payments completed
Business Saver (Gratuity)	Business Saver (Cheque Feeder)	Business Saver (Sports Pavilion)	Community (Cheque)
£4,808.70	£266.57	£38,038.50	£1.00

13/173 CORRESPONDENCE

Correspondence Received by Post:

1. Rotherham Holiday Aid – Request for Funding

2. Down Your Way – Subscription Renewal

3. Dinnington & District Ladies Bowl Association/ Todwick Parish Bowling Club

Correspondence Received via E-mail and forwarded by the Clerk to Members on their receipt: The Clerk had replied where appropriate.

1. RMBC – World War 1 Centenary

2. Norman Anderson – Neighbourhood Watch

3. Councillor Gregory – February Minutes

4. NALC – Events 2014

5. Voluntary Action Rotherham – Email Bulletin 47: 28th February 2014

6. Norman Anderson – Village Hall Invoice

7. Hellaby Parish Council – Car Park Lighting Supplier

8. RMBC Councillor Gordon Watson – Unveiling of War Memorial

9. Councillor White – February Minutes

10. Councillor Leah – February Minutes

11. Councillor Leah – Todwick Emergency Plan

12. RMBC – Quarry Footpath 22

13. Martin Crowther – Quarry Footpath 22

14. RMBC – Weekly Lists – 24/02/14 - 28/02/14

15. RMBC Councillor Gordon Watson – Unveiling of War Memorial

16. RMBC – Receipt of Todwick Emergency Plan

17. Councillor Northall – War Memorial

18. Councillor Greer-Waring – War Memorial

19. Councillor Northall – War Memorial

20. Councillor Greer-Waring – War Memorial

21. Councillor Hill – Deeds and Land Certificates

22. RMBC – Invalid Application RB2013/1653

23. RMBC – Core Strategy Main Modifications

24. Councillor Northall – War Memorial

25. Councillor Greer-Waring – War Memorial

26. Councillor Gregory – War Memorial

27. Councillor White – War Memorial

28. Councillor Hill – Structural Report and Invoice

29. Councillor Northall – War Memorial

30. Councillor Carter – War Memorial

31. Councillor Ferris – War Memorial

32. Councillor Northall – War Memorial

33. RMBC – Jade New Street Proposal

34. Councillor Northall – War Memorial (Kevin Barron MP)

35. Councillor Ferris – Internal Audit

36. YLCA – White Rose Update

37. Councillor Gregory – Street Lighting

38. Councillor Northall – War Memorial

39. Councillor Carter – War Memorial

40. Councillor Carter – Dog Fouling on the Highway

41. Councillor Greer-Waring – War Memorial

42. Information Commissioner’s Office – Data Protection Registration Renewal Confirmation

43. Voluntary Action Rotherham – Email Bulletin 48: 7th March 2014

44. Councillor Hill – Dog Fouling on the Highway

45. Councillor Greer-Waring – A57 Lighting, Speed Sign and Drugs on the Rec. Grd.

46. RMBC – Dog Fouling on the Highway

47. Councillor Gregory – Highway Defects

48. RMBC – Highway Defects

49. RMBC – Weekly Lists

50. Councillor Northall – War Memorial

51. Councillor Greer-Waring – War Memorial

52. Councillor Northall – War Memorial

53. RMBC – A57 Press Release

54. Norman Anderson – A57 Lighting, Speed Sign and Drugs on the Rec. Grd.

55. Storth Lane Quarry Footpath 22

56. Councillor White – Storth Lane

57. Jim Tompkin – Possible FP Link from Old A57 Cross Roads to Footpath No. 6

58. RMBC – Possible FP Link from Old A57 Cross Roads to Footpath No. 6

59. Councillor Carter – War Memorial

60. Councillor Northall – War Memorial

61. RMBC – Storth Lane

62. Councillor White – War Memorial

63. Councillor Northall – War Memorial

64. Councillor Northall – War Memorial

65. Councillor Gregory –  War Memorial

66. Councillor Northall – War Memorial

67. Councillor Northall – War Memorial

68. Councillor White – Storth Lane

69. Councillor White – War Memorial

70. Councillor Gregory – War Memorial

71. Councillor Greer-Waring – War Memorial

72. Councillor Northall – War Memorial

73. Councillor Greer-Waring – War Memorial

74. Councillor Northall – War Memorial

75. Councillor White – War Memorial

76. Councillor Northall – War Memorial

77. Councillor Northall – War Memorial Exhibition

78. Councillor Ferris – War Memorial Exhibition

79. Councillor Ferris – War Memorial

80. YLCA – Crime/Community Safety Lead Members in South Yorkshire

81. Councillor Hill – Road Planings

82. Councillor White – War Memorial

83. Councillor Leah – War Memorial Exhibition

84. Councillor White – War Memorial

85. Councillor Northall – War Memorial Exhibition

86. Councillor White – War Memorial

87. Councillor Northall – War Memorial Exhibition

88. Councillor White – War Memorial

89. Councillor Greer-Waring – War Memorial

90. Councillor Greer-Waring – War Memorial

91. Councillor Greer-Waring – War Memorial

92. Councillor Greer-Waring – War Memorial

93. Councillor Gregory – Road Repairs

94. Councillor White – War Memorial

95. Councillor Ferris – Planings at the Allotments

96. Councillor Northall – Glass Sheets at Allotments

97. Councillor Carter – War Memorial

98. Councillor Northall – War Memorial

99. RMBC – RB2013/1653

100. Councillor Ferris – Glass Sheets at Allotments

101. Councillor White – RB2013/1653

102. Councillor White – Litter Posters

103. Councillor White – Planings at the Allotments

104. Councillor Greer-Waring – War Memorial

105. Councillor Gregory – War Memorial

106. Councillor Northall – War Memorial

107. Councillor Gregory – Banner Stand

108. Councillor Greer-Waring – Banner Stand

109. Councillor Gregory – Banner Stand

110. Councillor Greer-Waring – Banner Stand

111. Councillor Northall – Banner Stand

112. Councillor White – Banner Stand

113. YLCA – NALC Conferences

114. Voluntary Action Rotherham – Email Bulletin 49 – 14th March 2014

115. Councillor Gregory – War Memorial

116. Jim Tompkin – Possible FP link from old A57 Cross Roads to Footpath No. 6

117. Janet Tompkin – Possible FP link from old A57 Cross Roads to Footpath No. 6

118. Councillor Hill – Millennium Garden

119. Councillor White – Millennium Garden

120. Councillor Hill – Millennium Garden

121. Chesterfield Canal Trust – ENewsletter Number 62

122. Councillor Ferris – War Memorial

123. Councillor Greer-Waring – War Memorial

124. Councillor Ferris – War Memorial

125. Councillor Northall – War Memorial

126. Councillor Hill – Banner Stand

127. Councillor Gregory – Banner Stand

128. Councillor Carter – Banner Stand

129. Councillor Carter – War Memorial

130. Councillor Carter – Millennium Garden

131. Councillor Hill – Millennium Garden

132. Councillor Northall – Leaflet for War Memorial Unveiling

133. RMBC – Weekly Planning List

134. Councillor Northall – War Memorial

135. Councillor White – Planting at War Memorial Area

136. Norman Anderson – Funding for “Active Otago”

137. Councillor White – Planting at War Memorial Area

138. Councillor White – War Memorial

139. Councillor Northall – War Memorial

140. YLCA – Power for Local Councils to Make Electronic Payments

141. Councillor Hill – Millennium Garden

142. YLCA – Accounting for the Council Tax Support Grant

143. Councillor Northall – War Memorial

144. Councillor Hill – Funding for “Active Otago”

145. Councillor Northall – Millennium Garden

146. Councillor White – Leaflet for War Memorial Unveiling

147. RMBC – Children Centre Consultation Dates

148. Sheila Pantry – A57 Disruption

149. RMBC – Area Assembly Meeting

150. Councillor Ferris – Cheque Paid into Bank

151. Councillor Northall – War Memorial

152. Robert Ireton – State of Roads & Pavements

153. Hi-Tec Print – Acknowledgement of Order

154. RMBC – Weekly List of Planning Applications

155. Councillor Greer-Waring – Area Assembly Meeting

156. Borough Councillor Beck – War Memorial Unveiling

157. Councillor Carter – Councillor Contacts

158. Councillor Greer-Waring – Councillor Contacts

159. Councillor Carter – Funding for “Active Otago”

160. RMBC – Todwick Road Footpath

161. Mr. Ray Sykes – Todwick Road Footpath

162. Councillor Greer-Waring – Changes to Public Transport in South Yorkshire

163. Norman Anderson – Funding for “Active Otago”

164. Mr. Ray Sykes – Todwick Road Footpath

165. Voluntary Action Rotherham – Email Bulletin 50: 21st March 2014

166. Councillor Greer-Waring – Newspaper Article re War Memorial

167. Councillor Northall – Newspaper Article re War Memorial

168. Councillor Carter – Newspaper Article re War Memorial

169. Councillor Gregory – Newspaper Article re War Memorial

170. Councillor Northall – Flower Beds at War Memorial

171. Councillor Greer-Waring – Flower Beds at War Memorial

172. Councillor White – Flower Beds at War Memorial

173. Councillor Greer-Waring – Flower Beds at War Memorial

174. Councillor Northall – War Memorial

175. Councillor Gregory – YLCA Membership

176. Councillor Northall – YLCA Membership

177. Councillor White – YLCA Membership

178. Councillor White – Todwick Pavilion Project

179. Councillor Ferris – YLCA Membership

180. RMBC – Parish Network Meeting 15th April 2014 at 5.30 p.m.

181. LABC Postbox – Submission re Building Regulations

182. Councillor White – Sports Pavilion

183. Norman Anderson – Neighbourhood Watch Report

184. Councillor White – LABC Postbox Submission

185. RMBC – Weekly Planning List

186. Councillor Carter – Burglaries

187. Councillor Greer-Waring – Burglaries

188. Norman Anderson – Burglaries

189. Councillor Greer-Waring – Today’s Meeting

190. Councillor Greer-Waring – Today’s Meeting

191. RMBC – Area Assembly Poster

192. YLCA – White Rose Update Newsletter 24 March 2014

193. Councillor White – Thanks to Eurovia Contracting

194. Councillor Northall – Thanks to Eurovia Contracting

13/174 PLANNING APPLICATIONS

1. RB2013/1653

   Removal of storage unit, renovation and extension of existing pavilion including new pitched roof with 18 No. solar panels to south elevation, and installation of lighting on approach roadway at Todwick Recreation Ground Goosecarr Lane for Todwick Parish Council.

   Resolved to offer no objection.

13/175 COMMITTEES

Allotments

Ferris reported

1. That he had collected £313 in allotment rents and only six rents were outstanding.

2. There were presently two vacant plots but these would be let to those on the waiting list.

3. He was arranging for the re-grading and laying of road planings to be carried out on the access roadway.

4. He had heard nothing further from Charles Mullins on the removal of the potentially dangerous tree.

Village Hall

Greer-Waring reported on the situation concerning the “Active Otago” sessions held in the hall.

Discussion took place on the request for further funding of this group.

Resolved not to offer further funding.

Recreation Ground

Gregory reported

1. The RMBC grounds maintenance charges for 2014/15 would be £11,914.99 a rise of 3.3% based on the August 2013 inflation figure.

2. Two picnic benches had been ordered. These would be delivered on the 3 April and permanently anchored to a concrete base.

3. A drug deal had been witnessed and reported to the police.

   Leah would discuss this with her police contact.

   Carter had discussed police attendance at the summer fun day.

   Leah would also discuss this with her police contact.

13/176 PARISH PLAN ACTION PLAN

Leah was continuing to review the plan and once completed would prepare an article for publishing in “The Informer”.

Resolved that strategic plan be added to future council meeting agendas.

13/177 MEMBER’S ACTIVITY REPORTS

1. Carter/Greer-Waring gave details of their meeting with the new landlord at the Red Lion Hotel and would give his contact details to Councillor Leah for inclusion in the Emergency Plan.

2. Gregory would arrange a meeting at the millennium garden with Hobson’s Nurseries and Sheila Pantry to arrange details of revisions to the area and erection of a plaque in celebration of Clive Pantry’s considerable contribution to the village and the Parish Council.

3. White had with his son submitted pre-registration in advance of submitting a Building Regulations application for the proposed improvement of the sports pavilion. He and his son were now to prepare the detailed drawings.

4. White reported that other than a few minor works all had now been completed at the war memorial site in advance of the formal unveiling on the 29 March. He had requested the Clerk to send a letter of thanks to the Area Manager of Eurovia whose team had been responsible for allocating, free of charge, men and materials to undertake the construction works.

13/178 VILLAGE MAINTENANCE AND INSTALLATION OF SEATS AROUND THE VILLAGE

Gregory informed that a further litter pick had been completed when two new members had been welcomed into the team. Various complimentary comments had been received. He was to discuss the possibility of assistance with routine maintenance from Wales Parish Council and the Clerk was to provide contact details.

Gregory was to discuss the provision of hanging baskets with the chairman on his return from holiday.

13/179 TRAFFIC AND TRANSPORTATION MATTERS

Gregory informed that the waiting restrictions were now in place on Kiveton Lane and The Pastures. Enforcement was now required. The introduction of a 20 mph speed limit would now be further researched.

Leah suggested that it would now be appropriate to consider the introduction of the “walking Bus” initiative.

White would discuss this with the head-teacher at the school.

13/180 PARISH COUNCIL INCLUSION ON “FACEBOOK”

Greer-Waring had set up a page for the Parish Council and this was already being shared with 17 people.

13/181 COUNCIL VACANCY

The vacancy had been advertised in the recent edition of “The Informer” and on the village web site.

No expressions of interest had yet been received.

13/182 EMERGENCY PLAN

Clerk had submitted the revised plan to RMBC.

Leah informed that further revision would now be required following the appointment of the new landlord at the Red Lion.

13/183 URGENT ITEMS

1. Tennis Courts

   White had received a request from Mr. Simon Marsh asking that consideration be given to the provision of tennis courts at the north-west corner of the recreation ground. It was thought that a grant to cover such a development might possibly be obtained. This would be considered by the Recreation Ground Charity.

2. Summer Events

   Carter informed that some attractions such as the pony rides had now been booked. The beer tent would likely be supplied by the Red Lion Hotel. She would be discussing the licensing and insurance with Sheila Pantry and the provision of tents with the Church. The Fun-day would commence at 2.00 p.m. on the 8 June.

Meeting Closed at 9.10 p.m.

The next Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 29th April 2014. The Annual Parish Assembly will be held at 7.30 p.m.