JRW/381

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 24th September 2013

Present

Councillor Hill – Chairman
Councillor Carter
Councillor Greer-Waring
Councillor Leah
Councillor Northall
Councillor Pantry
Councillor White
J R Walker – Clerk & Financial Officer

13/56 APOLOGIES

Apologies had been received from Councillors Ferris and Gregory.

13/57 APPROVAL OF THE MINUTES – 30 July 2013

There were no amendments and the minutes were signed as a true record

13/58 MATTERS ARISING

There were no matters arising.

13/59 DECLARATION OF MEMBER’S INTERESTS

Greer-Waring, Leah and White were members of the village hall committee, declared an interest and would not participate in any relevant vote at the meeting.

13/60 URGENT ITEMS FOR LATER CONSIDERATION

Laser Gun
Defibrillator

13/61 CLERK’S REPORT

Clerk had undertaken all the duties placed on him at the last meeting

13/62 FINANCIAL OFFICER’S REPORT

Monies received
	£
1. British Gas – PV Feed in Tariff System	717.21
2. Barclays Bank – Interest	6.73
Un-presented cheques
Empire Fire & Safety Ltd – Fire Extinguisher Maintenance	157.20
1. Hi-Tec Print – “Informer” Printing	245.00
2. Stephen Hill – Works to Sign	128.00
3. HMRC – September Tax/NI	327.51
4. Company Solutions (UK) Ltd – Course Fees	117.60
Payments made since last meeting
1. Todwick Village Hall – Rents	18.00
2. RMBC – July Grounds Maintenance	42.28
3. Todwick Parish Recreation Ground – July Grounds Maintenance	918.92
4. Empire Fire & Safety Ltd – Fire Extinguisher Mtce.	157.20
5. Hi-Tec Print – “Informer” Printing	245.00
6. Stephen Hill – Works to Sign	128.00
7. HMRC – September Tax/NI	327.51
8. Company Solutions (UK) Ltd – Course Fees	117.60
Payments to be made
1. Todwick Parish Rec. Grd. – August Grounds Maintenance	918.92
2. RMBC – August Grounds Maintenance	42.28
3. D & J Hobson – Planting/Planter Maintenance	480.00
4. Yorkshire Water – Allotment Bill	287.58
5. J R Walker – Salary/Expenses	603.52
6. Mr. Brian White – Councillor Expenses	6.55
7. RMBC – Summer Camps	240.00
8. Wel Medical – Defibrillator	1010.10

Bank statement balances
Business Saver (Gratuity)	Business Saver (Cheque Feeder)	Business Saver (Sports Pavilion)	Community (Cheque)
£4,807.50	£16,054.72	£28,029.91	£1.00
Bank balances after all payments completed
Business Saver (Gratuity)	Business Saver (Cheque Feeder)	Business Saver (Sports Pavilion)	Community (Cheque)
£4,807.50	£11,490.36	£28,029.91	£1.00

13/63 CORRESPONDENCE

Written correspondence received and passed to Members.

RMBC – Infrastructure Levy Charging
Rural Action Yorkshire – AGM and Appointments to Trustee Board
Highways Agency – M1 Junction 28-31
Emergency Planning Officer – Community Emergency Plan

Leah now had a copy of the new RMBC template which she would study and revise the existing emergency plan as recommended

Correspondence had also been received via E-mail and forwarded by the Clerk to Members on their receipt. The Clerk had replied where appropriate.

Chesterfield Canal Trust – E Newsletter Number 52
RMBC – Amendments to the Integrated Impact Assessment May 2013
RMBC – Community Infrastructure Levy: Preliminary Draft Charging Schedule
Various Parish Councillors – July Council Minutes
Sheila Pantry – Terry Calladine Cheque Return and Review of Prize Monies
Norman Anderson – July Meeting Invoice
Sheila Pantry – Guardian Journalists
Various Councillors – TPC Prizes
Voluntary Action Rotherham – Email Bulletin 18 to 2nd August 2013
YLCA – Information Note for Week Ending 2 August
Councillor Hill – Ragwort Article
Councillor Hill – Infrastructure Levy Charging
Sheila Pantry and Councillor Northall – Telephone Box Removal
Sheila Pantry – July Minutes
Various Councillors – Articles for Inclusion in “The Informer”
Councillors Hill and White – Cracks in Village Hall External Walls
Norman Anderson – Village Hall Insurance
Councillor Northall – Telephone Kiosk
Sheila Pantry/Councillors Hill, Northall & White – Sponsored Hanging Baskets
RMBC – Cracks in Village Hall External Walls
Rural Action Yorkshire – AGM and Appointments to RAY Trustee Board

Leah had stepped down due to other commitments.
Councillor White – Benches
Voluntary Action Rotherham – Email Bulletin 19 – 9th August 2013
Councillor Hill – Sponsored Hanging Baskets
Councillor Greer-Waring – Defibrillator
Chesterfield Canal Trust – Newsletter Number 53 – Goodbye Geraint Edition
Councillor White – Hole in the Road
Various Councillors & RMBC – Resident Complaint
YLCA – Combined authority for Barnsley, Doncaster, Rotherham and Sheffield
RMBC – Rotherham Community Infrastructure Levy: Invite to Training on 10 September
Various Councillors – Informer and the Recreation Ground hedge – Charges
Councillor Hill – Village Hall Cracks
Voluntary Action Rotherham – Email Bulletin 20 – 16th August 2013
RMBC – Condition of the Footways on Kiveton Lane
YLCA – Training Event 5 September
RMBC – A57 Traffic Regulation Orders
Various Councillors – Re-erected sign at Recreation Ground
Various Councillors – The Informer
Various Councillors – War Memorial
Various Councillors – 40s Night on 21st September
Harthill Show Secretary – Poster
RMBC – Area Assembly Meeting
YLCA – White Rose Update, Training Programme and Conference Brochure
Zurich Financial Services – Invitation to the Annual LCAS Seminars
RMBC – Fracking
Mr. R Moyse – Public Footpath to Axle Lane
Various Councillors – Parking on Kiveton Lane
Councillors Hill and Northall – Ragwort Article
Councillor Hill – Fracking
Sheila Pantry – 40s Night on 21st September – Update
RMBC – Public Footpath to Axle Lane
Rural Action Yorkshire – Latest Parish and Town Council News
RMBC – Parking on Kiveton Lane
YLCA – Bulletin Week Ending 23 August 2013
Voluntary Action Rotherham – Email Bulletin 21 – 23rd August 2013
RMBC – Todwick Village Sign
Various Councillors – Todwick Village Sign
YLCA – Training Events
Rotherham Theatres – Autumn Season
Voluntary Action Rotherham – MPs to Meet with Voluntary and Community Sector
Councillor Leah – Emergency Planning
Councillor White – British Gas Feed in Tariff
Various Councillors – Flower Beds
RMBC – Area Housing Panel Minutes
RMBC – Rotherham Community Infrastructure Levy: Invite to Training for Parishes
YLCA – Information Note for 30 August
Sheila Pantry – Responses to “The Informer” Newsletter
Sheila Pantry – Various Village Maintenance Issues
Sheila Pantry & Various Councillors – War Memorial
Chesterfield Canal Trust – E Newsletter Number 54
Sheila Pantry – Seats/Bench/Litter Bin in the Recreation Ground
Voluntary Action Rotherham – Email Bulletin 23 – 6th September 2013
Sheila Pantry – Informer News Item and the Worksop Guardian
Councillors Hill and White – War Memorial
Hayley Gallimore – Informer News Item and the Worksop Guardian
Councillors Gregory & White – Trusts Fundraising – Leeds – 16th Oct 13
YLCA – Information Note for w.e. 6 September 2013
YLCA – Training Events
Councillor White – Village Hall
Councillor Hill – Sign Works
RMBC – Streetpride Report
Councillor Gregory – Streetpride Report
Sheila Pantry – Village Maintenance Follow Up and Attached Todwick Gardens Manual
Borough Councillor Watson – September Surgery
Councillor Hill – Gatepost at Recreation Ground
RMBC – A57 Improvement. Todwick Sign
Councillor Leah – Emergency Planning
YLCA – South Yorkshire Branch Meeting Papers
RMBC Planning – Rotherham Community Infrastructure Levy: Training for Parishes
Councillor White – A57 Improvement. Todwick Sign
RMBC Planning – RB2013/0823
YLCA – YHRTP Annual Training Conference Programme
Councillor Ferris – Apologies for Non-attendance at the September Council Meeting
Councillors Hill and Gregory – Recreation Ground Gate
RMBC – Older People’s Day – 1st October
Councillor Ferris – Meter Reading
Sheila Pantry – Kiveton Lane Lights Working
Sheila Pantry – Recreation Ground Gate
RMBC – Emergency Plan Template
Councillor Hill – War Memorial
RMBC – Parish Meeting

White would be attending the October meeting but was concerned as to its relevance.
Rural Action Yorkshire – Latest Parish and Town Council News
RMBC – Parish Network Meeting 24.10.13
YLCA – Induction Day for New Clerks
Councillor Northall – War Memorial and Reply from Sheila Pantry
Sheila Pantry – Flooding and Pothole Outside the Todwick News Agency
Sheila Pantry – List 4 of Feedback to the September 2013 Informer
Rural Action Yorkshire – Correction to Event Venue
Councillor Ferris – TPC Meeting and Allotments

Ferris had expressed his support for the provision of the war memorial
YLCA – Addendum to the Agenda of S Y Branch Meeting 9.10.13
YLCA – Training Courses
YLCA – Information Note for week ending 23 September 2013
Sheila Pantry – Flooding and Pothole Outside the Todwick News Agency Update
South Yorkshire Police – Police Information in Parish Council Newsletter
Councillor Gregory – Proxy Voting
Councillor Gregory and Sheila Pantry – Police Information in Parish Council Newsletter

13/64 PLANNING APPLICATIONS

RB2013/1121

Two storey side and single storey rear extension at 32 Kiveton Lane for Mr A Nathan Thomas

Resolved to offer no objection.
RB2013/1139

Single storey front extension and alterations to existing rear extension at 27 Goosecarr Lane for Mr & Mrs Harper

Resolved to offer no objection.

13/65 COMMITTEES

Allotments

Clerk reported that Councillor Ferris was not in attendance but prior to the meeting had informed that:

The Pest Control officer had attended site on the 9th September and found little activity of rodents but would attend next on the 25th October.
Plot 10 was now being cultivated by a new tenant and it was hoped that this would now be tidied up.
He had had made a request to Richard Waller to cut the allotment hedge and this was programmed to be undertaken at the end September or beginning of October.

Village Hall

White reported:

As stated at the last meeting, he did not intend to stand again as Chairman of the Village Hall Committee at the up-coming AGM Meeting. In spite of notification of this in the Informer, to date there had been no indication from anyone else of their willingness to stand.
In addition to himself, Parish Councillor Leah (Secretary) and possibly Norman Anderson (Treasurer) were also standing down.
White expressed pride in the tremendous support and achievements of his fellow trustees, past and present, and hoped that a Chairman could be found.

Members expressed their thanks to all the Trustees and to Councillors Leah and White in particular for carrying out their duties in such an enthusiastic and excellent way.

13/66 PARISH PLAN ACTION PLAN

Leah reported on a recent meeting she and Councillor White had had with Doctor Say and Charles Hazle at the Kiveton Park Medical Practice:
- Well-man/woman clinics were not an NHS service and would not be possible.
- Provision of some physiotherapy and chiropody services may well be possible for those patients referred to the Community Health Service by the Kiveton Surgery and appropriate contact details were to be sent to her to follow this up.
- In relation to chiropractic services, whilst these were not available on the NHS, private providers may be willing, if approached by TPC/Village Hall, to run a pay-as-you-go service in the village (but this may require the purchase of necessary equipment in the Village Hall).
- The number of health visitors had been significantly reduced and those that remained focused on the vulnerable and safeguard issues. There was, therefore, no possibility of this service being reinstated at Toddler sessions held in the village.
- In advance of last winter, some 1800 patients had been given inoculations against influenza at the Kiveton surgery (840 of which lived in Todwick). Doctor Say was to discuss the possibility of this service being provided in Todwick Village Hall for Todwick patients rather than them having to travel to the Kiveton surgery. If Kiveton Park Medical Practice agreed to undertake flu inoculations in the village, TPC could then approach other local practices (i.e. Swallownest, Dinnington, Anston) to determine whether they would similarly consider undertaking inoculations in the village for those Todwick residents who were registered at those practices. Charles Hazle had undertaken to carry out some research and respond to her.
White reported on a meeting he and Councillor Northall had had with Mr Dan Ferneyhough from Ringway Contractors regarding the war memorial for which planning approval had now been obtained. Ringway had been unable to offer any financial assistance to the project but had committed the Company to providing labour and materials free of charge. The only exception being the war memorial itself, which the Parish Council would have to be responsible for funding. He and Councillor Northall would continue liaison with RMBC and would ensure that all conditions imposed by the planning approval be met in full. He suggested that the project be considered in three phases with Phases 1 and 2 being at no cost to the Council:

Phase 1 would include:
- He and other Members cutting down the existing tree and bushes and removing from the site
- Ringway removing all roots and removing from the site
- Ringway installing concrete foundations
- Ringway obtain stone and other material and build the wall and lay the paved area
- Ringway re-site the waste bin, seat and street nameplate in accordance with Streetpride’s approval.
Phase 2 would include:
- Preparation of a detailed planting scheme and maintenance regime and obtaining RMBC approval before implementation
- Ringway obtain necessary plants and plant
Phase 3 would include:
- Provision and erection of the war memorial
He formally proposed that the Council agree that Phases 1 and 2 be commenced at the earliest opportunity and that a decision on the timing of Phase 3 be considered at the October council meeting.

The proposal was seconded and a show of hands taken. The proposal was carried:
- 6 votes in favour and 1 abstention by Councillor Pantry.

13/67 MEMBER’S ACTIVITY REPORTS

Leah had prepared a report for members’ consideration following her concern that current grantors were not offering the amount of monies required (£150 k+) to enable funding to be obtained from one provider to enable erection of the proposed modular building at the recreation ground. She formally proposed that other options be considered in detail so as to maximize our opportunity when submitting an application to Sport England in their final round of funding later in 2013.

Resolved that:
- A revised application for grant aid be made to Sport England
- Consideration be given to what improvements might be possible should funding only be possible from the Parish Council’s own funds.
- Consideration be given to adding further monies to those already committed to the project both during the present financial year and next.
- The current specification for the modular building be reduced to meet the maximum grant amount on offer plus those funds provided by the Council and that additional modules be added as finances allowed
- Consideration be given to extending the existing brick-built pavilion rather than the erection of a more expensive modular building
- Consideration be given to building a new brick-built pavilion rather than the erection of a more expensive modular building
- Councillors Gregory, Leah and White meet to prepare the necessary detailed costings in advance of the November meeting so as to determine the most appropriate option and maximize our application to Sport England
Northall gave details contained in a document prepared by Councillor Gregory. These included:
- Reduction in the use of e-mails
- The village lacks a heart which the provision of a war memorial would provide
- He had undertaken a survey and identified a 75% support for provision of the war memorial as planned
- Only two individuals from those who had expressed concerns about the condition of the village had taken the time to attend the litter picks
- Agreement to the provision of more hanging baskets
- Did not support the removal of the hedge at the Lindley’s Croft Children’s Play Area because this was owned by the Church.
  
  His support for the provision of the war memorial for which planning permission had been obtained.
- The provision of quotation for various additional security provisions at the recreation ground, including CCTV, lighting and automatic locking security gates.
Members were grateful for the work carried out by Councillor Gregory and agreed to consider the security matters further when he was present.

13/68 VILLAGE MAINTENANCE AND INSTALLATION OF SEATS AROUND THE VILLAGE

Members were, in common with many parishioners, very concerned about the condition of the roads and footways and standard of highway maintenance generally in the village.

Resolved that the Clerk inform the Borough Council of the very strong feeling verging on anger at the lack of funding provide for Todwick particularly when compared to adjacent villages which appeared to benefit from having borough councillors on their parish councils.
Chairman had discussed the provision of additional hanging baskets with the contractor who had experience of dealing with the Borough Council on this and would undertake a survey to recommend where provision might be possible on Kiveton Lane and The Pastures as the two principal roads through the village.
White reported that he and Councillor Pantry had undertaken a survey of all the existing public seats in the village and recommended further additions.

Pantry reminded members that the distance between seats was most important for those who relied on them to take rest when walking around the village.

Resolved that estimates be obtained for the provision of new seats at the recreation ground and that Councillor White paint the existing seats where this was deemed to be required, all materials to be paid for by the Council.

13/69 TRAFFIC AND TRANSPORTATION MATTERS

There were no matters to discuss.

13/70 YOUTH ACTIVITIES

Northall reported on the success of the two summer camps provided by the Borough Council. Unfortunately, owing to the poor weather experienced during the first week, there had been a shortfall in funding amounting to £240.

Resolved that the Parish Council thank all those responsible for providing the camps and in particular Councillor Northall and agreed to pay the £240 shortfall.

13/71 URGENT ITEMS

Laser Gun

White reported on concerns expressed by a resident at the use of a laser gun by another local resident.

Resolved that this matter should be referred to the police.
Defibrillator

Greer-Waring informed that the current best option AED was as contained in her e-mail to Members on the 13 August i.e. The IPAD SP1 priced at £841.75 + £168.35 VAT (Total: £1010.10) with the Green Urban Cabinet at £725 + VAT. Emma Scott of the Yorkshire Ambulance Service had advised that there were presently five external cabinets available for the whole of South Yorkshire, Calderdale, Kirklees and Wakefield – on a first come, first served basis. However, the defibrillator must be bought before the offer of a free cabinet could be made.

Resolved to purchase the IPAD SP1 Defibrillator and request the provision of a free cabinet.

Meeting Closed at 9.50 p.m.

The next Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 29th October 2013.

Parish Council

Minutes of the meeting held in Todwick Village Hall at 7.00 p.m. on Tuesday 24th September 2013