JRW/376

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 30th April 2013

Present

• Councillor Hill – Chairman
• Councillor Ferris
• Councillor Greer-Waring
• Councillor Gregory
• Councillor Leah
• Councillor Northall
• Councillor White
• J R Walker – Clerk and Financial Officer
• Borough Councillor Gordon Watson
• Members of Todwick Parish Bowling Club

12/187 APOLOGIES

Apologies had been received from Councillors Carter and Pantry

12/188 APPROVAL OF THE MINUTES

26th March 2013

12/168(2) minute to read from (and not form) the Village Hall Committee.

The amendment was made and the minutes signed as a correct record.

12/189 MATTERS ARISING

1. 12/168(1)

   Gregory reported that his comment that it was unlikely that there would be the opportunity to extend the recreation area referred to the land to left hand side of the boundary only.

2. 12/175

   White reported that, subject to suitable weather, the repairs to the bottom rail on the Todwick Village Hall east window were now programmed to be undertaken on 17 May.

The meeting was suspended at 7.10 p.m. to allow Borough Councillor Gordon Watson to discuss the RMBC Planning Local Development Framework.

Borough Councillor Watson outlined possible changes to the green belt in the area and gave information on the consultation process to commence in late May. An event would be held on the 16 June at Wales Parish Hall when the public could view possible changes to the green belt and opportunities for future development. He encouraged as many as possible to attend and to subsequently express any concerns they might have since potential highly significant changes were possible

Borough Councillor Watson informed that the road from the A57 to Dinnington would be re-opened on 19 May. Completion of the A57 Improvement Scheme was still programmed to be completed by January 2014.

Subsequent discussion took place on both these issues and Councillor Watson left the meeting at 7.25 p.m.

12/190 DECLARATION OF MEMBER’S INTERESTS

Ferris, Greer-Waring, Leah and White were members of the village hall committee, declared an interest and would not participate in any relevant vote at the meeting.

12/191 URGENT ITEMS FOR LATER CONSIDERATION

1. Roadway lighting at the recreation ground.

The meeting was suspended at 7.30 p.m. to allow the Annual Assembly Meeting to be held and re-convened at 8.20 p.m.

12/192 CLERK’S REPORT

Clerk had

• Undertaken all the duties placed on him at the last meeting.
• Complied with the requirements of notice etc required for the external audit.
• Purchased a new lap-top computer, software, security and other peripherals and subsequently been able to submit real time information on pay and tax compulsorily required by HMRC.

12/193 FINANCIAL OFFICER’S REPORT

Clerk had submitted the end of year documentation to the Internal Auditor. This had been checked and confirmed as being wholly in order.

	£
Monies received
1. Allotment Holders – Rents	122.00
2. HMRC – VAT Refund	844.70
3. RMBC – Precept	22200.00
Payments since last meeting
1. Country Publications Ltd – Down Your Way Magazine	27.60
2. Todwick Village Hall – Rent	22.00
3. YLCA – Membership Subscription	379.00
4. RMBC – Pest Control Services	264.00
5. Anston Electrical – Electrical Work at Bowling Clubhouse	45.00
6. Zurich Municipal – Insurance Renewal	1580.99
7. HMRC – Tax/NI	323.90
8. PC World – Lap-top Computer + Software/Security etc	650.98
Un-presented cheques
1. Todwick Village Hall – Rent	22.00
2. YLCA – Membership Subscription	379.00
3. RMBC – Pest Control Services	264.00
4. Anston Electrical – Electrical Work	45.00
5. PC World – Lap-top Computer + Software/Security etc	650.98
Payments to be made
1. J R Walker – April Salary & Expenses	770.38
2. Mr. David Gregory – Light Bulbs and Cleaning materials	8.18

Bank statement balances
Business Saver (Gratuity)	Business Saver (Cheque Feeder)	Business Saver (Sports Pavilion)	Community (Cheque)
£4,806.30	£5,360.64	£28,022.93	£1.00
Bank balances after all payments completed
Business Saver	Business Saver	Business Saver	Community
£4,806.30	£25,984.90	£28,022.93	£1.00

Members reviewed the existing internal control measures.

Resolved

1. To accept that the existing internal control measures were satisfactory.

12/194 CORRESPONDENCE

Written correspondence received and passed to Members:

1. RMBC – Thank you from Mayor

2. Zurich – Insurance Renewal

3. YLCA – Membership Renewal

4. RMBC – Pest Control Contract

5. Birtles (House Builders) Ltd. – Shop Forecourts at The Pastures

Correspondence had also been received via E-mail and forwarded by the Clerk to Members on their receipt. The Clerk had replied where appropriate.

1. SYPTE – Service Changes for April

2. RMBC – Consultation on the Updated Local Plan Sustainability Appraisal Report

3. SYPTE – Public Consultation on Changes to Dinnington Customer Service Centre

4. Parish Councillor Ferris – Internal Auditor

5. Parish Councillor White – Electors

6. RMBC – Play Ground Safety Inspections

7. Voluntary Action Rotherham – Email Bulletin 51

8. Todwick Parish Councillors – Down Your Way Magazine

9. Norman Anderson – Village Hall Invoice

10. Todwick Parish Councillors – March Minutes & April Agendas

11. Sheila Pantry – March Minutes on the Web Site

12. Parish Councillor Hill – Instruction to Amend Insurance Valuations

13. RMBC – Parish Network Meeting 16th April

14. SYPTE – Stakeholder Communications

15. Age UK – Rotherham Less Lonely Celebration Event

16. Parish Councillor Gregory – VAT & Insurance

17. Norman Anderson – PAYE

18. Parish Councillor White – Highway Problems

19. Parish Councillor Hill – Speed Bumps on The Meadows

20. Zurich Insurance – Changes to Valuations

21. YLCA – How Parishes are Working to Boost Growth

22. Sport England – Application Form Registration

23. RMBC – A57 Improvement Scheme Clearway Order

24. YLCA – South Yorks. Police & Crime Commissioner: Working with Local Councils

25. RMBC – Parish Meeting

26. RMBC – Approval of RB2013/0225 – Container at Recreation Ground

27. YLCA – Dept. for Communities and Local Government Survey

    Clerk had completed the survey.

28. RMBC – Play Ground Safety Inspections

29. Parish Councillors Northall & White – Attendance at Parish Meeting

30. Parish Councillor White – Play Area Inspections

31. RMBC – Closure Notice – May Day 2013

32. Dinnington St. John’s Town Council – Roads in Rother Valley South

33. Parish Councillor Ferris – Parish Council Network Meeting

34. Parish Councillor Ferris – Rotherham Less Lonely Celebration Event

35. Parish Councillor Carter – Apologies for Non Attendance

36. Voluntary Action Rotherham – Email Bulletin 02 – 12th April 2013

37. Chesterfield Canal Trust – Newsletter Number 48

38. Voluntary Action Rotherham – Police Priorities in Rotherham

39. RMBC Proposed Waiting Restrictions Consultation

40. Local Council Advisory Service – Bulletin No. 30

41. RMBC – Area Housing Panel Minutes

42. Voluntary Action Rotherham – Email Bulletin 3 – 19th April 2013

43. RMBC – Proposed Waiting Restrictions at Kiveton Lane / The Pastures

44. Various Parish Councillors – Replacement of Parish Council Computer

45. YLCA – Protecting the Independent Press from Unfair Competition Consultation

46. RMBC – Highway Problems

47. RMBC – Speed Bumps on The Meadows

48. Parish Councillor Ferris – Allotment Rents

49. YLCA – Realise your Ambitions for your Parish with Neighbourhood Planning

50. YLCA – White Rose Update and Training Programme

51. Parish Councillor Ferris – Allotment Pest Control Payment

52. HMRC – Successful Receipt of Online Submission

53. Voluntary Action Rotherham – Email Bulletin 4 – 26th April 2013

54. YLCA – Proposed Bill to Cap Parish Precepts

55. Parish Councillor Pantry – Apologies for Non-attendance AT Council Meeting and Wording re Unveiling of Plaque at Children’s Playground

12/195 PLANNING APPLICATIONS

1. RB2013/0426

   First floor side extension with rooms in the roof space and dormer windows to front and rear and a single storey front extension at 18 The Meadows for Mr. K Hughes.

   Resolved to offer no objection.

12/196 COMMITTEES

Allotments

Ferris reported:

• All allotment rents had been collected and banked
• All plots were let.
• The pest control contract with RMBC had been signed and paid for.

Recreation Ground

Gregory reported:

• There had been problems caused by the football clubs continuing to use the facilities after the date when the cricket club had designated sole usage. He would be speaking with football club representatives and seeking the payment of additional fees should this be deemed appropriate. He had replaced missing light bulbs and cleaned the pavilion including toilets which had been left in a disgusting condition by the football clubs.
• A small water leak had been repaired.
• He was to attend a meeting with RMBC on 10 May and sign the Grounds Maintenance Contract on behalf of the Council. For the coming year the cost for maintaining the children’s playground had been reduced to £42.28/month.
• He had unfortunately been one day late in submitting the grant application to Sport England and this could now be done until October.
• Veolia was presently deliberating on where grant monies were to be allocated and a decision on the Council’s bid was expected very shortly.
• Following a reminder from Councillor Greer-Waring he would arrange for the storage container to be painted green in compliance with a condition of the recently obtained planning permission.

12/197 PARISH PLAN ACTION PLAN

1. War Memorial

   Northall reported on further quotations received for providing the memorial and associated building and planting work.

   White and Northall were to meet with RMBC Planning and Highway Officers on 3 May to discuss the possibility of erecting the memorial and carrying out other associated works on the north side of The Pastures at the junction with Kiveton Lane.

   Resolved

   • To request the removal of the telephone kiosk at this location since it had been confirmed that it had been very seldom used over the last two years and never as a consequence of an emergency situation.
   • To further consider alternative designs for the area.
   • To fund works in accordance with Section 137 or via donations should planning consent be obtained.
   • That any obelisk be of black granite.

2. Well Man/Woman

   Leah/White were to discuss possible options further.

3. Good Neighbour Scheme

   Leah stated that although this action had been started it had unfortunately stalled and efforts needed to be continued to put a scheme in place both for those requesting support and those willing to give it.

   Ferris believed a presentation on the Rotherham Less Lonely scheme would assist the Parish Council in completing this task.

12/198 MEMBER’S ACTIVITY REPORTS

1. Ferris had attended the Parish Network Meeting on 16 April. Presentations were given on Automatic External Defibrillators, the Rotherham Less Lonely Campaign, Changes to the

   Welfare Payment and Services in Rotherham and the Rotherham Local Plan. Lesley Dabell, the Chief Executive of Age UK had given the presentation on Rotherham Less Lonely Campaign and he hoped to be able to invite her to a future meeting of the Council.

2. Gregory had been contacted by Helen Johnson of the Worksop Guardian Newspaper and asked to comment on the A57 Improvement Scheme works presently underway. He had commented that the Council had no criticism on the works in hand but continued to object that no right turn facility was to be provided into Goosecarr Lane.

3. White had attended the Seven Parishes Meeting where great concern had been expressed about the lack of consultation with parish councils by RMBC. A Senior RMBC Councillor was to be invited to the next meeting and White would attend on behalf of Todwick Parish Council.

12/199 VILLAGE MAINTENANCE

There were no new matters to discuss.

12/200 TRAFFIC AND TRANSPORTATION MATTERS

RMBC had informed of the proposal to introduce parking restrictions at the junction of Kiveton Lane and The Pastures.

Clerk had written to support the proposals.

Gregory hoped that RMBC would now turn attention to the imposition of a village wide 20 mph speed limit.

12/201 LOCKING OF RECREATION GROUND GATES

Gregory informed that one of the contractors who had expressed an interest in providing lighting at the recreation ground may have a possible solution to the automatic locking and unlocking of the entrance gate but no firm proposals had so far been submitted.

12/202 YOUTH ACTIVITIES

There were no new matters to discuss.

12/203 CHILDREN’S PLAYGROUND

Leah would discuss possible dates for the unveiling of the commemorative plaque with Councillor Pantry and Sheila Pantry.

12/204 WELCOMING LETTER TO NEW TODWICK RESIDENTS

Clerk had sent out three further letters.

12/205 VILLAGE HALL ENERGY MANAGEMENT SYSTEM

White reported that development and installation of the system was going well.

12/206 HEART START SCHEME

There were no new matters to discuss.

12/207 URGENT ITEMS

1. Roadway lighting at the recreation ground.

   Resolved to consider further as an agenda item at the May meeting.

The Meeting Closed at 9.45 p.m.

The next Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 28th May 2013.