JRW/368

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 25th September 2012

Present

• Councillor Ferris
• Councillor Gregory – In the Chair
• Councillor Leah
• Councillor Northall
• Councillor Palmer
• Councillor Pantry
• Councillor White

• J R Walker – Clerk & Financial Officer
• Helen Johnson – Dinnington and Worksop Guardian
• Norman Anderson – Neighbourhood Watch – During the early part of the meeting only.
• Rotherham Borough Councillor Gordon Watson – During the early part of the meeting only.

12/49 APOLOGIES

Councillors Greer-Waring and Hill were unable to attend

12/50 APPROVAL OF THE MINUTES – 31st July 2012

There were no amendments and the minutes were signed as a correct record.

12/51 MATTERS ARISING

1. 12/43

   White was concerned that RMBC had taken no action to kill or remove the offending weeds. Rotherham Borough Councillor Gordon Watson gave some reasons why this might be so and undertook to take this matter up with the relevant Borough Council Officers.

2. 12/49

   White confirmed that the village hall floor had now been sanded and polished.

3. 12/48

   Palmer understood that Mrs. Taylor would be attending the meeting to inform of the latest situation.

12/52 URGENT ITEMS FOR LATER CONSIDERATION

1. “Informer” Deliveries
2. Impending Council Vacancy
3. Village Hall Auditor
4. Horses

12/53 CLERK’S REPORT

Clerk had undertaken all the duties placed on him at the last meeting

12/54 FINANCIAL OFFICER’S REPORT

	£
Monies received
1. British Gas – Electricity via PV Panels	531.10
2. Barclays Bank – Interest	4.98
Payments made since last meeting
1. Todwick Village Hall – Rents	49.50
2. BDO LLP – Audit Fee	378.00
3. Hi-Tec Print – “Informer” Printing	130.00
4. Hi-Tec Print – “Informer” Insert Printing	40.00
5. HMRC – September Tax/NI	313.08
6. RMBC – July Grounds Maintenance	52.13
7. Todwick Parish Recreation Ground – July Grounds Maintenance	451.46
Un-presented cheques
1. Ken Maitheson	10.00
2. Peter Silwinski	5.00
3. R D Property Maintenance	412.00
4. Hi-Tec Print	130.00
5. Hi-Tec Print	40.00
6. HMRC	313.08
7. RMBC	52.13
8. Todwick Parish Recreation Ground	451.46
Payments to be made
1. John Palmer – Magazines	11.97
2. RMBC – August Grounds Maintenance	52.13
3. Todwick Parish Recreation Ground – August Grounds Maintenance	451.46
4. J R Walker – September Salary/Expenses	531.77
5. RMBC – September Grounds Maintenance	52.13
6. Todwick Parish Recreation Ground – September Grounds Maintenance	451.46
7. RMBC – Repairs to Play Equipment	1312.40
8. David Gregory – Locks, Screws etc	30.96
9. Bryan Ferris – Cup Engraving & Allotment Keys	37.10

Bank statement balances
Business Saver	Business Saver	Business Saver	Community
£4,605.12	£18,035.69	£15,018.33	£1.00
Bank balances after all payments completed
Business Saver	Business Saver	Business Saver	Community
£4,605.12	£14,673.20	£15,018.33	£1.00

12/55 ANNUAL RETURN 2011/12

Clerk reported on the completion of the audit. There were no matters requiring the issuing of a separate additional issues arising report.

Resolved

1. To approve and accept the Annual Return for Financial Year ended 31 March 2012
2. To display the annual return and notice of conclusion of audit for a period of 14 days.

12/56 CORRESPONDENCE

Copies of all written correspondence received had been included with member’s papers for the meeting.

1. BDO – Completion of Audit 2011/12

2. Audit Commission – Appointment of BDO LLP as External Auditor from 2012/13

3. RMBC – Parish Council Liaison Meeting

4. RMBC – Parish Council Liaison Meeting Change of Date

5. Rural Action Yorkshire – AGM Event

6. Rural Action Yorkshire – Trustee Board

Correspondence had also been received via E-mail and forwarded by the Clerk to Members on their receipt. The Clerk had replied where appropriate.

1. Voluntary Action Rotherham – VAR Email Bulletin 18 – 3rd August 2012

2. YLCA – Pecuniary Interests and Declarations at Meetings etc

3. YLCA – September Training Programme

4. SYPTE – Problems Raised by Todwick Residents

5. Voluntary Action Rotherham – Rotherham MP’s to Meet with Voluntary and Community Sector

6. Sheila Pantry – News Items for the September 2012 Informer

7. RMBC Asset Management – Highway Matters

8. RMBC Community Delivery – Highway Matters

9. RMBC Chief Executive – Highway Matters

10. RMBC Community Support – Grass Cutting Meeting

11. David Gregory (TPC Councillor) – Attendance at Grass Cutting Meeting

12. Chesterfield Canal Trust – E–Newsletter Number 38 – Staveley Basin Appeal

13. Voluntary Action Rotherham – Email Bulletin 20

14. Stephen Hill (TPC Chairman) – Hedge Laying at Rec. Grd. Etc

15. Hi-Tec Print – A4 Extra Insert in Todwick Informer

16. Inside Government – £2 billion in Funding Now Available

17. Helen Greer-Waring (TPC Councillor) – News Items for the September 2012 Informer

18. Chris White – Dogs off Leads on Highway

    Resolved to have an appropriate article placed in the next edition of “The Informer” newsletter.

19. YLCA – Training Events for September

20. RAY – Free Community Led Planning Training

21. Groundwork Dearne Valley – Flora Funding – Coronation Park

22. RMBC – Connect to Support Provider Session on 21 August 2012

23. Brian White (TPC Councillor) – British Gas Feed in Tariff Meter Reading 31 August 2012

24. Jean Leah/Eileen Northall (TPC Councillors) – Hire Charges/Changing Accommodation

25. Stephen Hill (TPC Chairman) – Recreation Ground Hedge

26. Sheila Pantry – Mary Gregory Memorial Stone

27. Sheila Pantry – Register of Members’ Interests

28. David Gregory (TPC Councillor) – Recreation Ground Hedge

29. Stephen Hill (TPC Chairman) – Mary G Gregory’s Memorial Stone

30. John Palmer (TPC Councillor) – Holidays and Future Commitments

31. RMBC – Parish Meeting re Grounds Maintenance

32. Brian White (TPC Councillor) – Renewable Energy Plant

33. Voluntary Action Rotherham – Email Bulletin 23 Aug – 7th September 2012

34. Brian White (TPC Councillor) – Meter Read Confirmation

35. RMBC – Planning Applications

36. John Palmer (TPC Councillor) – Opening and/or Closing of the Rec. Grd. Gate

37. RMBC – Local Democracy Week 8th to 12th October

38. Voluntary Action Rotherham – Free Voluntary Action Rotherham Information Event

39. RVSAA – Local Democracy Weeks Events.

40. Stephen Hill (TPC Chairman) – Recreation Ground Hedge

41. YLCA – Conference 29th September

42. RMBC – Grounds Maintenance Contract

43. Voluntary Action Rotherham – Email Bulletin 24 – 14 September 2012

44. David Gregory (TPC Councillor) – Grounds Maintenance Contract

45. RMBC – Parish Meeting – Grass Cutting

46. Stephen Hill (TPC Chairman) – Recreation Ground Hedge

    Resolved That Councillor Hill arrange for the laying of the hedge by the only specialist contractor prepared to undertake the work.

47. Bryan Ferris (TPC Councillor) – Damage at Allotments

48. Norman Anderson (Neighbourhood Watch ) – Damage at Allotments

49. Richard Moyse – Public Footpath between Back of Rectory Gardens and Axle Lane

50. Sheila Pantry – Pruning Work

    Resolved

    1. To pay for the cost of trimming the conifers requiring attention by a specialist contractor

    2. To thank Mrs Pantry and Councillor Pantry for all their considerable work on behalf of the village

51. Liz Wainwright – Craft Fayre and E-mail Addresses

52. Rother Valley South Area Assembly – Area Assembly Meeting

    Pantry was not able to attend the Area Assembly or Parish Liaison meetings but considered it essential that the Council did send representation.

    Resolved That members consider representing the Council at these meetings.

53. Rural Action Yorkshire – AGM Event & Trustee Board

54. Todwick Toddlers – Thank You for Donation

55. Bramley Parish Council – PRS + PPL Licence Fees

    Leah reported that Councillor White and Norman Anderson as the Secretary had arranged all appropriate licenses for the Village Hall.

56. Voluntary Action Rotherham – Email Bulletin 25 – 21st September 2012

57. YLCA – October Training Programme

Resolved that

1. The Clerk correspond again with the SYPTE seeking an urgent reply to the Parish Council’s 9 August E-mail

2. In future the Clerk print off copies of relevant e-mails and distribute these in paper form with the others papers in advance of each council meeting.

The meeting was suspended at 8.00 p.m.

OPEN SESSION

Norman Anderson (Neighbourhood Watch) gave a précis of the latest figures for reported crime and antisocial behaviour in the village and answered questions from Members.

Open Session Closed at 8.10 p.m.

12/57 PLANNING APPLICATIONS

1. RB2012/1288

   Single storey side extension at 46 Kiveton Lane for Mr J Dautry

   Resolved to offer no objection

2. RB2012/1289

   Listed Building Consent for the single storey side extension at 46 Kiveton Lane for Mr J Dautry

   Resolved to offer no objection

3. RB2012/1338

   Alterations to existing overhead lines (Application under Overhead Lines (Exemption) (England and Wales) 2009) at land at Worksop Road for Northern Powergrid (Yorkshire) plc

   Resolved to offer no objection

12/58 COMMITTEES

Allotments

Ferris reported that

1. The Pest Control Officer had made an extra visit following an influx of vermin, no doubt due to the recent harvesting of the adjacent field.

2. Nothing appeared to have been stolen following the recent break-in and he had temporarily re-fitted the hasp and lock at the entrance gate.

Resolved

1. To wait and see whether there were any future problems before considering erecting a new entrance gate and posts

2. To re-site the notice board to a more appropriate position

White would assist Councillor Ferris to re-site the sign posts and fit the sign face.

Recreation Ground

Gregory reported

1. On his attendance at the grounds maintenance meeting also attended by Aston, Wales, and Woodsetts parish Councils.

   Resolved not to contribute to the joint procurement plan

2. On his meeting with Councillors Leah and White and exploring submitting a grant application for the proposed erection of a new pavilion

   Gregory had received confirmation that Veolia would accept an application and this would now be made based on an overall cost of just less than £100,000 necessitating a contribution from the Council of some £20,000.

3. That new locks had been fitted at the sports pavilion and the storage container. Keys had been provided to the Junior Football Club and other keys would be distributed as necessary.

4. That there being no volunteers to open and close the entrance gate once Councillor Palmer had retired from the Council, Members consider how best suitable arrangements could be made.

   Resolved to place an item on the October Agenda

5. That arrangements had been made to service the fire extinguishers in the pavilions

12/59 PARISH PLAN ACTION PLAN

Members considered each action point:

• A coffee shop was about to open at The Pastures and the possibility of setting up a coffee shop for the use of parishioners within the village hall was no longer considered appropriate or necessary.
• Councillor White had researched the possibility of grant aid for holding cinema sessions in the village hall and the payment of significant copyright fees made this an unlikely option.
• Sheila Pantry was to be asked to include an appropriate article in the next edition of The Informer Newsletter asking residents to consider their neighbours by parking sensibly and not so as to cause an obstruction in the highway.
• The Clerk was to seek a response from the SYPTE concerning the outstanding transport issues.
• The outcome of the meeting on traffic issues with RMBC and future suggestions for improvements in the village were to be considered by Members before and subsequently discussed at the October Council Meeting.
• Further information would be sought on likely demand for chiropody and well person clinical services.
• Councillor White was to be invited to the next School Governors Meeting at the Junior and Infant School to discuss the possibility of the children providing limited post office services on the Village Hall premises. These were likely to be limited to the selling of stamps and cards as an educational exercise. Discussion was also to take place on the “Walking Bus” and “Safe parking” initiatives.
• Councillor Palmer had telephoned some of the responders and would provide Councillor Leah with the telephone numbers of those requesting assistance together with those who had expressed an interest in helping with the good neighbour initiative.
• Councillor Northall had liaised with RMBC Playsafe Team regarding holiday child care schemes as outlined and agreed at the May TPC meeting and would be monitoring the outcome of the July 2012 project held in Todwick. Councillor Northall had also made enquiries regarding local child minders and would be asking Sheila Pantry to include an appropriate article in the next edition of The Informer Newsletter.
• Councillor Gregory was to book a meeting room for those who had expressed an interest in helping with the revitalising of the Environment Group.
• Councillor Leah would provide Councillor Gregory with the telephone numbers of those whom had expressed an interest in sponsoring the provision of a hanging basket.
• Councillor Northall had received 23 replies to the article in “The Informer” concerning the erection of a war memorial in the proximity of the village hall. This would sit alongside a flagpole for which research and a quotation had already been obtained by Councillors White and Leah. There had been 19 supporters of the plan and 4 objectors.
• Councillor Northall updated members on the youth worker visits to the village.

12/60 MEMBER’S ACTIVITY REPORTS

1. White had worked on the submission of a grant application for the new sports pavilion with Councillors Leah and Gregory.

2. White had discussed the criteria for awarding the “Todwick Award for Contribution to the Community” with the secretary to the new head teacher of Wales High School.

12/61 VILLAGE MAINTENANCE

Palmer reported on the refurbishment of the wayside seats.

Northall was pleased with the work.

12/62 BMX TRACK

There were no matters to discuss Members were concentrating on the efforts to secure funding for the new sports pavilion. Provision of the BMX Track would have to wait.

12/63 YOUTH ACTIVITIES

Northall reported that the Friday night sessions had now stopped but the bus was still in the village most Thursdays between 6 and 8 p.m.

Resolved that discussions be held with the individual said to have complained about the bus when parked at The Pastures and then consider whether this site could then be used again.

12/64 CHILDREN’S PLAYGROUND

Councillor Hill was liaising about the details concerning the provision of the memorial stone to ex Councillor, Mary Gregory and the matter was deferred until his report to the October Parish council Meeting.

12/65 FIRST RESPONDERS

Greer-Waring had sent an e-mail advising members of the latest situation and the Clerk would forward this on to all Members.

12/66 URGENT ITEMS

1. “Informer” Deliveries

   Resolved that Members advise when they will not be able to deliver the newsletters in a timely manner in order that alternative arrangements might be made.

2. Impending Council Vacancy

   Following Councillor Palmer’s decision to retire from the parish Council in the near future it was resolved to consult with the previous applicant and others in advance.

3. Village Hall Auditor

   White reported that the Auditor previously acting for the Village Hall Management Committee had now resigned and he asked members if they could suggest anyone who might be suitable as a possible replacement.

4. Horses

   Northall had received complaints about various deposits of horse waste on the footways in the vicinity of Kiveton Lane, The Pastures and Goosecarr Lane.

   Gregory advised that this was not against any law and little action could be taken unless the relevant riders were known when informal liaison could be held.

The Meeting Closed at 8.53 p.m.

The next Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 30th October 2012.