JRW/362

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 27th March 2012

Present

• Councillor Hill – Chairman
• Councillor Gregory
• Councillor Ferris
• Councillor Greer-Waring
• Councillor Leah
• Councillor Northall
• Councillor Pantry
• Councillor White

• J R Walker – Clerk and Financial Officer
• Mr. Norman Anderson – Neighbourhood Watch Group
• Mr. and Mrs. Rodley
• PC Dimalow

11/160 APOLOGIES

Councillor Palmer had sent his apologies.

11/161 APPROVAL OF THE MINUTES – 28 February 2012

There were no amendments and the minutes were signed as a correct record.

11/162 MATTERS ARISING

Ferris had circulated an e-mail suggesting the wording to be used on the Mary Gregory memorial plaque he had prepared together with Mrs. Sheila Pantry.

Members suggested some minor amendments and Councillor Ferris would circulate the agreed wording for use as necessary.

11/163 URGENT ITEMS FOR LATER CONSIDERATION

1. Mary Gregory
2. Insurance
3. The Meadows
4. Footpath 22

11/164 CLERK’S REPORT

Clerk had undertaken all the duties placed on him at the last meeting. He had received notification of the audit of the accounts for 2011/12 from the external auditor – BDO.

11/165 FINANCIAL OFFICER’S REPORT

	£
Monies received
Bank Interest	3.11
Allotment Holders – Rent	289.00
Centrica – PVA Payment	209.45
Un-presented cheques
Hi-Tec Print – “The Informer” Printing	90.00
Payments made since last meeting
Todwick Village Hall – Rents	31.50
Mr. J Rodley – Door at Bowling Pavilion	185.00
Payments to be made
Yorkshire Water – Allotment Bill	19.39
HMR&C – March Tax/NI	182.76
J R Walker – Salary & Expenses	660.05
Mr. B Ferris	7.92

Bank statement balances
Business Saver	Business Saver	Business Saver	Community
£4,603.97	£2,248.08	£15,014.59	£1.00
Bank balances after all payments completed
Business Saver	Business Saver	Business Saver	Community
£4,603.97	£1,569.91	£15,014.59	£1.00

11/166 CORRESPONDENCE

Copies of all correspondence received had been sent to members on receipt or included with the papers for the meeting.

1. Department for Transport – A57 Improvement Scheme Inquiry Inspectors Decision

2. RMBC – Standards Committee

   Pantry reported that the Localism Act would come into force at the beginning of July.

   Resolved to continue to adhere to the RMBC standards regime.

3. RMBC – Highway Maintenance Schemes Programme

   Resolved that the Clerk submit suggested future schemes for Todwick to RMBC together with a report of defective surfacing condition on other roads in the area:

   Todwick – Carriageway and Footway on Staniforth Crescent + Millhills at the approach to Kiveton Lane + any areas associated with transportation improvements such as chicaning on Kiveton lane and The Meadows.

   Locally – A57 carriageway east of Lindrick Golf House + Dog Kennel Hill north of Kiveton Park Rail Station

4. Barclays – Skillsbank

5. Rotherham GISMO – Poster/Request for Support

6. Peter Borrowdale – Plaques

7. Independent Commissioner’s Office – Confirmation of Renewal

8. YLCA – Nominations

9. RMBC – A57 Improvement Scheme

10. Councillor John Palmer – Various Matters

11/167 PLANNING APPLICATIONS

1. RB2012/0306

   Erection of stable block consisting of 6 No. stables and 1 No. tack room at land off Storth Lane Todwick, for Mr B Price, 123 John Hibberd Avenue, Sheffield

   Resolved to object because Storth Lane has bridleway status only and the means of vehicular access is wholly inadequate for long term use.

   The decision was approved by 6 votes to 2. The Chairman and Councillor Greer-Waring abstained.

The meeting was suspended at 7.50 p.m.

OPEN SESSION

Mr. Norman Anderson and P C Dimalow reported on crime related matters for the preceding few months with particular emphasis on anti-social behaviour.

Gregory referred to recent incidents where cars had been driven across the grassed playing surface at the top of the recreation ground

P C Dimalow suggested that the provision of electronic locking of the entrance gates and CCTV would be helpful in preventing this.

Chairman had observed an increase in vehicles parking part on the footway which he understood to be illegal.

Gregory had noticed this too but many of the problems associated with this were because of the narrow width of street and lack of off-street parking.

P C Dimalow advised that registration numbers and other details were required before any action could be taken.

Mr. Norman Anderson undertook to report at the monthly council meetings.

Open Session closed at 8.20 p.m.

11/168 COMMITTEES

Allotments

Ferris reported that:

1. The RMBC Pest Control Officer had made his last visit under the existing contract and a new contract was to be sent to the Clerk to sign and pay the requisite fee.

2. £322 rent had so far been received of which £289 had been paid into the bank. 30 holders of the 38 plots had paid, 2 had handed in their notice and 6 were yet to pay. There were 8 on the waiting list ready to cultivate vacant plots.

Recreation Ground

Gregory reported that:

1. The maintenance contract had been signed by the Chairman and RMBC. £6,043 was payable for the year by £503.58 monthly in arrears.

2. He had discussed the possibility of providing a BMX track at the north-west corner of the recreation ground and RMBC was preparing a potential scheme. He was also applying to the BBC Community Gardening Series,

   Leah suggested that grant aiding via the Big Lottery might also be an option.

Members agreed to the Recreation Ground Charity’s proposal that for a trial period gate keys be distributed to users groups to ensure that the double entrance gates were closed when they left the ground. The single gate allowing pedestrian access would be allowed to remain open. This had the potential of preventing vehicular access for a small number but something had to be done to prevent the damage to the playing surfaces by errant vehicles. RMBC had been very helpful in carrying out repairs but this could not continue in the new financial year when the new arrangements came into force.

Gregory reported that the locking of the gates by the user groups would be reviewed.

11/169 MEMBER’S ACTIVITY REPORTS

1. White had attended the parish plan review meeting and had a number of actions.

2. White had passed his suggestions to Councillor Gregory in connection with the RMBC transport/traffic related meeting on the 26 April.

   Gregory asked members and the clerk to also let him have their suggestions which he could then formulate into notes to form the basis of the discussions.

11/170 VILLAGE MAINTENANCE

Discussion took place regarding the e-mail sent by Councillor Palmer referring to a number of matters including bus services, transport, road safety and various issues concerning provision of classes/facilities at the village hall. Residents were monitoring the welfare of a new pony on the same area where the RSPCA had intervened following the poor treatment of horses in the past.

11/171 LOCAL BUS SERVICES

Councillor Palmer was continuing to take the lead on this and would be in a position to give the latest update after attending a meeting on 2nd April.

11/172 LITTER SWEEP

Gregory reported that the litter sweep carried out on the 10th March had been a great success. RMBC had been very impressed and had offered practical help in the future such as the provision of refuse bags and gloves. Officers had also offered to arrange for the removal of the bags once filled. Richard Hadley had suggested that Todwick J&I and Wales High Schools be approached because the young needed to be educated not to throw litter. The next litter pick was planned for the 26 May in advance of the Fun Day/Queen’s Jubilee celebrations

11/173 PARISH PLAN ACTION PLAN

Leah reported on the 20 March meeting at which further actions had been identified and allocated to particular individuals. A further meeting was planned in time for a bulletin to be included for distribution with the May edition of “The Informer” newsletter.

11/174 DOG CONTROL ORDER

Resolved that the Clerk contact Catcliffe Parish Council and pursue the making of an order for the recreation ground and children’s playground.

11/175 YOUTH PARISH COUNCIL

Resolved to consider further once deliberations in respect of the parish plan action plan had proceeded further.

11/176 CHILDREN’S PLAYGROUND

Chairman had taken photographs and contacted hedge laying contractors in respect of the hedge bounding the play area adjacent Goosecarr Lane and asked that this not be cut until further notice. Costs were likely to be in the region of £10 to £15 per linear metre.

Discussion took place concerning the provision of a suitable plaque in memory of ex Councillor Mary Gregory at the children’s playground off Lindley’s Croft. Various means of display were discussed. The Clerk had contacted other plaque suppliers but only Peter Borrowdale had so far replied.

11/177 FIRST RESPONDERS

Greer-Waring was to attend an introductory meeting on the 4 April.

11/178 URGENT ITEMS

1. Pantry reported that Ex Councillor Mary Gregory’s ashes would be interred at Todwick church on the 2nd April.

2. White referred to a recent incident at the village hall which prompted him to ask for assurance that third party indemnity insurance was fully in place for all members of the Village Hall Management Committee as well as for members of TPC who are the custodian trustees of the village hall. Both insurance policies would be double checked to confirm.

   Clerk would provide members with a copy of the existing parish council insurance schedule.

3. Chairman drew members’ attention to the use of The Meadows as a “rat-run” which was causing particular problems because of excess speed and the indiscriminate parking on both sides of the road. He asked that this be discussed at the 26 April site meeting with RMBC.

4. Clerk referred to an e-mail received from Wales Parish Council requesting support in connection with the unacceptable condition of Footpath 22 as a consequence of the lack of drainage and actions by the transfer station owners, Nottingham Recycling.

   White reported on his previous conversation with Chris Wilkins (RMBC Planning Manager) in December last year when Mr. Wilkins promised that any approval of Nottingham Recycling’s planning application for continuation would be conditional on drainage improvements to eliminate the “mud lake” problem. He would contact Chris Wilkins at RMBC Planning again and then discuss with Wales Parish Council what further action to take.

The Meeting Closed at 10.00 p.m.

The next Council Meeting will be held in Todwick Village Hall commencing at 7.00 p.m. on Tuesday 24th April 2012. The Annual Parish Assembly will take place at 7.30 p.m.