JRW/340

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 29th June 2010

Present

• Councillor Bennett
• Councillor Ferris
• Councillor Hill - Chairman
• Councillor Leah
• Councillor Northall
• Councillor Palmer
• Councillor Pantry
• Councillor White
• Clerk - J R Walker
• Mrs. B Waller
• Mr. T Baum-Dixon

10/21 APOLOGIES

An apology had been received from Councillor Gregory

10/22 APPROVAL OF THE MINUTES - 25th May 2010

Minute 10/14 was amended to read plants and not trees and the minutes then signed as a correct record.

10/23 MATTERS ARISING

1. 10/15(2)

   White remained concerned that no further information had been received from RMBC following the promise to do so in mid June. The meeting with the Head of the Streetpride Service should still take place.

   Clerk would contact RMBC again.

2. 10/16(4)

   White had noted that the highway trees at The Pastures had not yet been removed.

   Clerk would contact RMBC again and also enquire whether replacement trees would be planted.

3. 10/20(6)

   White had not yet had the opportunity to undertake detailed research but hoped to be able to do so shortly.

4. 10/16(3)

   Palmer had closed the gates whilst the Village Maintenance Contractor had been on holiday and discussed the matter with Alan Tizard from the Bowling Club.

5. 10/18

   Palmer had left a message for Margaret Clark and hoped to be able to speak with her in the near future.

6. 10/08(1)

   Leah reported that the grant application had been unsuccessful

10/24 URGENT ITEMS FOR LATER CONSIDERATION

1. Boundary Problem
2. Councillor's Skills Course
3. Bowling Pavilion Windows
4. Wall at Village Hall
5. Flower Beds
6. Latest Information

10/25 CLERK'S REPORT

Clerk had undertaken his routine duties and all the instructions given to him at the last meeting.

10/26 FINANCIAL OFFICER'S REPORT

Clerk had complied with the external audit procedures and submitted the documents to the External Auditor. Lloyds TSB had failed to satisfactorily transfer the bank accounts as instructed and no monies had been transferred from Barclays into new Lloyds TSB Accounts.

Clerk despite having initiated and supported the change was not now confident that Lloyds TSB would manage the accounts in any better way than Barclays had done. Requesting a second round of form filling and signature confirmations was wholly unnecessary and smacked of incompetence.

Resolved that following the mistakes made by Lloyds TSB no changes be made to the existing banking arrangements.

Bennett would inform Lloyds TSB and also discuss improving the service with Barclays

	£
Monies Received
1. Barclays Bank - Interest	3.39
2. Rural Action Yorkshire - Grant	3000.00
Payments Made Since Last Meeting
	Nil
Payments To Be Made
1. Hi-Tec Print - Printing of "The Informer"	78.00
2. Todwick Village Hall - Rents	30.00
3. J R Walker - Salary & Expenses	665.68
4. Mr. Julian Marples - Village Maintenance	135.00
5. Zurich Insurance - Premium 2010/11	1343.08
6. HMR&C - June Tax/NI	207.70
7. Mr. David Gregory - Councillor Expenses	22.98
8. Chesterfield Canal Trust - Membership Renewal	36.00
9. Mr John Palmer - Fruit Basket	7.00
10. Mr John Palmer - Card	1.55
Previously Signed Cheques Not Appearing On Bank Statements
1. Rural Action Yorkshire - Membership Renewal	35.00

Bank statement balances
Business Saver	Business Saver	Business Saver	Community
£4,400.04	£18,049.14	£10,003.55	£ 1.00
Bank balances after all payments completed
Business Saver	Business Saver	Business Saver	Community
£4,399.49	£18,557.15	£10,002.30	£1.00

10/27 CORRESPONDENCE

1. RMBC - Parish Review
2. RMBC - Free Saturday Parking
3. RMBC - All Parish Liaison Meeting
4. SYPTE - Local Bus Service Changes
5. Transform South Yorkshire - Draft Residential Design Guide
6. Groundwork Dearne Valley - Environment Forum Meeting
7. Lloyds TSB - Account Opened in Error
8. SYPTE - Quality and Performance of Bus Services
9. RMBC - A57 Improvement Scheme
10. Zurich Insurance - Renewal Papers
11. Todwick Cricket Club - Thank You for Recent Works at the Football Pavilion
12. Yorkshire & The Humber Regional Training Partnership - Conference

10/28 PLANNING APPLICATIONS

1. RB2010/0714

   Change of use from agricultural land to ménage and erection of canopy (renewal of previously approved under RB2007/2005) at land rear of 42 Kiveton Lane Todwick, for Mr R Esberger

   Resolved to offer no objection.

2. RB2010/0736

   Outline application for demolition of existing outbuildings & erection of dormer bungalow including details of scale, layout, access and appearance at 4 Mill Close Todwick, for Mr & Mrs S Hill.

   Resolved to offer no objection.

3. RB2010/0736

   Application to fell and prune 8 No. lime trees protected by Kiveton Park RDC Tree

   Preservation Order No. 3, 1971 at St Peter & St Pauls Churchyard Lindleys Croft Todwick by Mr P Bradford, 35 Rectory Gardens.

   Resolved to offer no objection.

The meeting was suspended at 8.00 p.m.

OPEN SESSION

1. Mr. T Baum-Dixon enquired whether the Council had decided to adopt the Goosecarr Lane telephone box as he had requested.

   Council informed that potential uses had been considered and a formal decision was to be made later during the meeting.

2. Mrs. Waller was concerned about the unsightly condition of the empty premises at The Pastures recently used as a hair salon. Windows had been broken and glass left on the walking surface, an inspection chamber to the rear was broken and the garage had been vandalised.

   Resolved that the Clerk write to Birtles House Building as the owner of the property.

Open Session closed and the meeting was reconvened at 8.15 p.m.

10/29 COMMITTEES

Allotments

Ferris had resolved the issues concerning unkempt plots. New holders were now cultivating these and all plots were let. There was still a waiting list.

Mrs. Waller had no objection to the decision to name the cup to be presented annually to winner of the best kept allotment as the Les Waller Cup and had agreed to make the presentation.

Recreation

Northall had nothing to report other than repairs to the football pavilion were underway. In answer to Councillor White and in the absence of Councillor Gregory she was unable to say what the final costs might be.

10/30 MEMBER'S ACTIVITY REPORTS

1. White had discussed three problems with the recent play equipment provision with Mr. Cunningham at RMBC namely sharp edges on the concrete rings, graffiti on the playhouse and a broken swing. Mr. Cunningham had agreed to have the problems attended to and had informed that the Parish Council would not be responsible for the new facilities until the end of the 12 month maintenance period which would not begin until all works were formally approved.

2. Leah reported on the success of the Fun Day attended by between 300 and 350 people. Inclement weather had meant that the evening concert had been held in the village hall attended by some 60 people.

   Resolved that the Clerk write to congratulate Mrs. Pantry and thank her for her work in organizing the events.

10/31 VILLAGE MAINTENANCE

1. Palmer reported on the duties carried out by the Contractor during the last month including duties associated with the Fun Day.

10/32 ADDENDUMS TO VILLAGE HALL CONSTITUTION

White reminded the members that he had intended to revise the Todwick Village Hall Trust Deed document following an observation during a quality assessment undertaken 2 years ago by Rural Action Yorkshire. The original 1969 document was very much out of date.

Liaison with the Charity Commission had confirmed that the proposed changes were acceptable and within the trustees powers under clause 19 of the Trust Deed but that the Trust Deed could not itself be amended. The Commission had proposed that a number of amendments be drawn up reflecting the required changes and that these be approved by the present Village Hall Management Committee. He referred to the document that had been circulated with the papers for the meeting listing proposed addendums to the Trust Deed. He confirmed that the representatives of the user groups still in existence but who no longer used the Village Hall had been consulted and their consent obtained. These included Todwick Church. The document had been fully ratified by the Village Hall Management Committee. Approval was now sought from the Parish Council in its capacity as the Custodian Trustee and before seeking final approval of the Charity Commission.

Resolved to approve the changes as the Custodian Trustee of the village hall subject to approval by the Charity Commission for England and Wales.

10/33 RECYCLING

Bennett was concerned about the lack of public recycling facilities in the Parish particularly in respect of plastic. Not everyone was able to travel to the Cramfit Road North Anston facility. The issue had been raised during the consultation process in respect of the Village Plan.

10/34 GOOSECARR LANE TELEPHONE BOX

Resolved to adopt the telephone box at Goosecarr Lane with the intention to use as an information centre.

Clerk would make the necessary arrangements.

10/35 PARISH PLAN

Leah reported on the successful application for grant aid to Rural Action Yorkshire. She had signed and returned the Condition of Service and the monies had now been received. The Plan had to be prepared and analysed before the 1 December 2011. She circulated copies of a summary of a short questionnaire completed by attendees at the Fun Day.

Resolved that a Steering Group comprising Councillors Leah, White, Pantry and Bennett be established to manage the practical aspects of preparing, distributing and analysing the requisite questionnaire and final preparation of the Plan.

Members thanked Councillor Leah for her hard work in procuring the grant.

10/36 SOUTH YORKSHIRE POLICE AUTHORITY ABC AWARDS

Leah reported on the successful application for grant aid via the ABC Awards through the South Yorkshire Police Authority. The cheque for £2,000 should be received shortly. She would be liaising with Councillor Bennett in respect of an action list and project plan and would request the inclusion of an article in the next edition of The Informer newsletter. October 2011 was the deadline by which all monies had to be expended.

Members thanked Councillors Leah and Bennett for their hard work in procuring the grant.

10/37 URGENT ITEMS

1. Boundary Problem

   Palmer had been approached in connection with a boundary dispute between two neighbours.

   Resolved that the matter was one for the individuals concerned and one in which the Council should not intervene.

2. Councillor's Skills Course

   Northall/Palmer had attended the recent training in the village hall for which payment of £70 was now owed.

   Clerk would arrange the necessary payment.

3. Bowling Pavilion Windows

   Chairman had inspected the condition of the windows. Although there were some defects they were minor in nature and he could not presently recommend their replacement.

   Resolved that the Recreation Committee consider preparing a prioritized list of desirable works to both pavilions at the recreation ground which could be used as a guide when considering future budgets.

4. Wall at Village Hall

   White outlined safety concerns in connection with vehicles exiting the village hall driveway onto the footway. Visibility was impaired by the stone boundary wall to the electricity substation and he was to discuss with Transco the possibility of demolishing an appropriate length of wall and replacing this with steel fencing to match that at the frontage of the Hall.

5. Flower Beds

   Bennett was concerned about the unsightly condition of the raised flower bed fronting the take away at The Pastures.

   Pantry explained the history behind previous maintenance of the bed.

   Resolved that Councillor Bennett discuss possible options with the owner of the premises including possible adoption by the Council.

6. Latest Information

   Pantry gave examples of recent documentation received by the Council which had been most informative and he urges members to read these when received. These included the Employment Land Review, the Residential design Guide and the Waste Management Plan.

The Meeting Closed at 9.40 p.m.

The next monthly council meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 27th July 2010.