JRW/33

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 25th May 2010

Present

• Councillor Bennett
• Councillor Ferris
• Councillor Gregory - Vice Chairman in the Chair
• Councillor Leah
• Councillor Northall
• Councillor Palmer
• Councillor Pantry
• Councillor White

• Clerk - J R Walker
• Mr. T Baum-Dixon

10/01 ELECTION OF CHAIRMAN

Resolved

1. To elect Councillor Hill as Chairman for the coming year.
2. To thank Councillor Hill for his excellent work as Chairman during the previous year.

10/02 CHAIRMAN'S DECLARATION OF OFFICE

Clerk would arrange for Councillor Hill to sign the Declaration of Acceptance of Office at the earliest opportunity.

10/03 ELECTION OF VICE CHAIRMAN

Resolved to elect Councillor Gregory as Vice Chairman.

Gregory took the Chair

10/04 APPOINTMENTS TO OUTSIDE BODIES

Resolved to appoint Councillor Palmer to the Todwick Village Hall Management Committee.

10/05 FORMATION OF COMMITTEES

Resolved to form Committees:

1. Allotments

   Councillors Ferris and White

2. Planning

   All Councillors.

3. Footpaths

   Councillors Northall and Palmer

4. Recreation

   Councillors Gregory and Northall

All councillors were jointly responsible as trustees of the Todwick Recreation Ground Charity Trust.

10/06 APOLOGIES

An apology had been received from Councillor Hill following his recent operation.

Gregory offered his apology for the June meeting.

10/07 APPROVAL OF THE MINUTES

Ordinary Meeting 27th April 2010

There were no amendments.

The minutes were signed as a correct record.

Annual Assembly 27th April 2010

There were no amendments.

The minutes were signed as a correct record.

10/08 MATTERS ARISING

Ordinary Meeting 27th April 2010

1. 09/153(4)

   Leah reported that she had been contacted asking for additional information which indicated the submitted village signs grant application was currently under consideration.

2. 09/166(3)

   Leah had heard nothing since she submitted the grant application but expected to do so soon.

Annual Assembly 27th April 2010

There were no matters arising.

10/09 URGENT ITEMS FOR LATER CONSIDERATION

1. Sport England Seminars
2. Transport Update
3. Storth Lane
4. Litter Bins at Recreation Ground
5. School Diligence Awards
6. Twinning
7. Competition Judging

10/10 CLERK'S REPORT

Clerk had undertaken his routine duties and all the instructions given to him at the last meeting.

10/11 FINANCIAL OFFICER'S REPORT

Clerk had complied with the external audit procedures and would be submitting the documents before the next meeting.

	£
Monies Received
1. RMBC - Half Year Precept	17500.00
2. H M Revenue & Customs - VAT Refund	1510.63
Payments Made Since Last Meeting
	Nil
Payments To Be Made
1. Todwick Village Hall - Rents	13.50
2. HMR&C - Tax/NI	207.70
3. J R Walker - Salary & Expenses	647.53
4. Mr. Julian Marples - Village Maintenance	153.00
5. Rural Action Yorkshire - Membership Renewal	35.00
6. J R Walker - Presentation Bouquets	50.00
7. Todwick J&I School - Diligence Awards	105.00
Previously Signed Cheques Not Appearing On Bank Statements
1. Yorkshire Local Councils Associations - Training Fees	105.00

Bank statement balances
Business Saver	Business Saver	Business Saver	Community
£4,399.49	£19,229.28	£10,002.30	£1.00
Bank balances after all payments completed
Business Saver	Business Saver	Business Saver	Community
£4,399.49	£17,912.55	£10,002.30	£1.00

Resolved to transfer the bank accounts from Barclays to Lloyds TSB on 15 June 2010.

Clerk would ensure the requisite documentation was completed.

10/12 CORRESPONDENCE

1. RMBC - Parish Network Meeting

   Pantry would attend.

2. RMBC - Dinnington Young Persons Survey

3. Shaun Kitching - Damage to Vehicle at Todwick Road

   Clerk had reported the poor condition of Goosecarr Lane and the Dinnington side of the Red Lion Crossroads (i.e. Todwick Road) in January 2010. His comments were general and did not refer to any particular location. He was unable to say whether the "poor condition" was such as to have caused damage to vehicles. Had that been perceived to be likely, however, he would have used a word such as dangerous rather than poor and urged an urgent repair.

4. RMBC - All Parish Liaison Meeting

   Pantry would attend.

5. Barclays - Complaint

6. SYPTE - Travelmaster

7. Zurich Municipal - Insurance Claim

   Gregory would give the requisite information to the Clerk

8. Mrs. S Pantry - Prizes

9. Miss K Light - Problems at Goosecarr Lane and Storth Lane

10/13 PLANNING APPLICATIONS

No planning applications had been submitted to RMBC.

10/14 COMMITTEES

Allotments

Ferris had sent letters to holders whose plots were overgrown. Those not wishing to continue with cultivation would be replaced with those on the waiting list.

Palmer would arrange for the Village Maintenance Contractor to strim the access track where necessary

Resolved

1. To amend the competition prizes following discussions with the plot holders.
2. Subject to approval from Mrs. Brenda Waller to award a cup annually to the holder of the best kept allotment.
3. That the cup be named the Les Waller Cup in recognition of the ex councillor's extensive contribution to the allotment site over many years.
4. To award cash prizes of £15 to the winner, £10 to the runner up and a third prize of £5.

Ferris would

1. Seek Mrs. Waller's approval and ask whether she would present the cup to the winner.
2. Seek quotations for the purchase of an appropriate cup.

Recreation

Gregory gave details of the bi-monthly meeting recently held in the football pavilion. This had been possible only following the recent refurbishment and meant that there was no longer any need to incur the cost of renting a room elsewhere. All rents had been paid although one cheque had been returned and a new one issued. Graffiti had been daubed on the new play equipment and trees uprooted. Anti-vandal paint was being obtained to apply to the roof of the football pavilion although its application would be delayed until the roofing repairs had been completed.

Bennett/Northall knew who uprooted the trees.

Clerk would contact the police and ask them to speak with the perpetrators and their parents.

The meeting was suspended at 8.05 p.m.

OPEN SESSION

1. Mr. T Baum-Dixon of 19 Goosecarr Lane gave details of the 1935 designed red telephone box fronting his property and ways in which this might be retained. He accepted that the box was very little used and that it was no longer commercially viable for its intended use. Nevertheless it was of historic significance and had been an attractive feature of the street scene for very many years. He asked that the parish council acquire it for posterity and accept responsibility for its maintenance. He would be willing to seek sponsorship and suggested possible future use. In answer to Councillor White he was able to confirm that vandalism had not been a problem to date possibly because its remoteness from the centre of the village.

   Resolved to place an appropriate item on the agenda for the June meeting.

The meeting was reconvened at 8.30 p.m.

10/15 MEMBER'S ACTIVITY REPORTS

1. Leah had prepared a draft funding application supporting document in respect of refreshing the Parish Plan and handed copies to members. This had been prepared following the meeting in the village hall with a representative from Rural Action Yorkshire attended by Councillors Pantry, White and Gregory in addition to herself. Although the grant application had to be submitted quickly there was no restriction on when it had to be expended.

   Resolved to approve the submission of the supporting document to Rural Action Yorkshire

2. White referred to a report from Karen Light referring to the flooding problems experienced on the frontage of her parent's property near Goosecarr Lane. He was most concerned that no acceptable response had been received from RMBC.

   Resolved that the Clerk contact RMBC and request:-

   • A copy of the investigatory report
   • When necessary works were to be undertaken
   • A meeting with the Head of Service

3. White referred to a report from Karen Light referring to dog fouling at Storth Lane.

   Resolved that the Clerk advise the RMBC Dog Warden Service and request site visits by a Warden in an attempt to identify and take action against offenders

   The erection and emptying of two additional bins for the acceptance of dog faeces

   Bennett suggested that visits might be appropriate between 9.15 and 10.00 a.m. since this seemed to be a time when many dogs were walked on the Lane.

10/16 VILLAGE MAINTENANCE

1. Palmer reported on the Contractor's activities during the last month.

2. Gregory pointed out that the works to the gate at the Children's playground had not yet been undertaken

   Palmer would pursue this with the Contractor

3. Palmer reported that the recreation ground gates were not being locked by the Bowling Club as agreed.

   Gregory would discuss with Alan Tizard

4. White/Northall had noted that two trees planted in the highway verge on The Pastures had died over the winter.

   White had also noted that the horse chestnut tree at the recreation ground and close to the highway boundary had also died.

   Clerk would advise RMBC and seek removal and suitable replacement

5. Palmer reported on the quotations received to provide and maintain hanging baskets and planting at the flower beds.

   Resolved to accept the quotation received from Hobson Nurseries.

   Bennett would inform Hobsons and agree an activity completed payment schedule.

10/17 RECYCLING

Bennett was concerned that RMBC did not collect plastic waste and that the nearest facility where this was available was at Dinnington. She asked members to consider providing this in the village.

Members were supportive but unable to think of a suitable location.

Resolved to consider further at the June meeting.

10/18 NO BALL GAMES SIGNS

Resolved not to pursue the erection of "No Ball Games" signs at The Pastures shops.

Palmer would explain the reasons for the decision to Margaret Clarke.

10/19 EMERGENCY PLAN

Leah would revise and ask the Clerk to submit to RMBC.

10/20 URGENT ITEMS

1. Sport England Seminars

   Leah had received notification of the forthcoming event. Unfortunately she would be prevented from attending because of work commitments but thought it worthwhile for a member to attend if possible bearing in mind the intention to pursue grant opportunities for a vandal proof sports pavilion.

   Gregory/Northall would attend.

2. Transport Update

   Palmer updated members on his progress report request to Pam Horner at SYPTE following the Public Transport Meeting held in Todwick Village Hall on 15th March. Residents were eager to obtain additional services to and from Kiveton Park and he would report again when the imminent services changes affecting Todwick were notified.

3. Storth Lane

   Pantry had noted activities at Storth lane and wondered whether these were the promised drainage works.

   Gregory reported that these were not and suggested that they were more likely British telecom.

4. Litter Bins at Recreation Ground

   Palmer would ask the Village Maintenance Contractor to obtain subject to a report from Councillors Gregory and Northall following their attendance at the forthcoming seminar.

5. School Diligence Awards

   Resolved to contribute £105 as in 2009.

6. Twinning

   White asked whether there might be any benefit to the village - particularly for young people - if Todwick sought twinning with another village in Europe.

   Resolved that White would research the subject for further discussion.

7. Competition Judging

   Councillor Hill would judge the "Best Kept Allotment" competition. Councillors Gregory and Leah would judge the "Best Garden and Scarecrow".

The Meeting Closed at 9.50 p.m.