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Todwick Village

Todwick Parish Council Minutes



Minutes of the meeting held in Todwick Village Hall at
7.00 p.m. on Tuesday 30th March 2010


  • Councillor Hill - Chairman
  • Councillor Bennett
  • Councillor Ferris
  • Councillor Gregory
  • Councillor Leah
  • Councillor Palmer
  • Councillor Pantry
  • Councillor White
  • Clerk - J R Walker


An apology had been received from Councillor Northall.

09/144 APPROVAL OF THE MINUTES - 23rd February 2009

There were no amendments.

The minutes were signed as a correct record.


  1. 09/123

    White had revised the entry on the Charity Commission Web Site. He would pass on the Recreation Ground Internet file to Councillor Northall who would need it to make any future revisions to the website.

  2. 09/84(6)

    Leah had offered a number of meeting dates to the Head of Youth Services but had received no reply.

  3. 09/134(6)

    Palmer had spoken with Paul Green who was to submit a quotation shortly.


  1. Doctor's Surgery
  2. Subsidence at the Village Hall
  3. Boundary Wall at the Village Hall
  4. Liaison with School Governors
  5. Parish Councillor Surgery


Clerk had undertaken his routine duties and all the instructions given to him at the last meeting. He had applied for registration as the data controller with the Information Commissioner. A registration fee of £35.00 was now payable.




Monies received

1. Barclays Bank - Interest


Payments made since last meeting



Payments to be made

1. Todwick Village Hall - Rents


2. H M Revenue & Customs - Tax/NI


3. J R Walker -Salary & Expenses


4. Hi-Tec Print - "Informer" Printing


5. Information Commissioner - Registration as Data Controller


6. Mr. Julian Marples - Village Maintenance


7. Yorkshire Containers Ltd - Steel Container at Recreation Ground


8. RMBC - Pest Control at Allotments


9. Todwick Parish Bowling Club - Materials for Pavilion Repair


10. YLCA - Membership Renewal


Previously signed cheques not appearing on bank statements



Bank statement balances including bank interest

Business Saver Business Saver Business Saver Community





Bank balances after all payments completed

Business Saver Business Saver Business Saver Community






A copy of each item of correspondence received by the Clerk had been circulated with the papers in advance of the meeting.

  1. NSPCC

    Bennett would discuss the issues with her contacts at the J&I School.

  2. Rural Action Yorkshire

  3. YLCA - 2010/11 Membership

    Resolved to renew membership at a cost of £378

    Leah reported that the association would be holding its meeting in the village hall on the 17 June.

  4. YLCA - Training and Development Programme

  5. RMBC - VAT Charge for Play Pathfinder Play Area at Goosecarr Lane

  6. RMBC - Planning Application RB2010/91 - Rear of 20 The Pastures

  7. RMBC - Standards Committee

  8. YLCA - Nomination Paper

  9. SYPTE - Bus Service Changes/Easter Timetable

    Palmer reported that there were to be no changes affecting services through Todwick.

  10. Barclays Bank - Level of Service/Complaint

  11. Barclays Bank - Level of Service/Complaint

    Clerk had written a further letter of complaint.

  12. RMBC - Planning Board Training

  13. Zurich Insurance PLC - Revised Schedule and Credit Note

    Clerk Deletion of the cricket pavilion from the Schedule had reduced next year's premium by £106.04.

    Resolved to increase cover:-

    • Bowls Pavilion to £100,000
    • Wrought Iron gates to £3,000
    • Two Wayside Seats to £1,000
    • Public Liability to £5,000,000
  14. Groundwork Dearne Valley - Rotherham Environment Forum


  1. RB2010/0253

    Two storey side, single storey front and rear extension and enlargement of existing chimney at 20 The Meadows, for Mr P Hague.

    Resolved to offer no objection.

  2. RB2010/0289

    Single storey side and rear extension at 19 Manor Way, for Mr D Wainwright, 15 Morton Gardens, Halfway, Sheffield.

    Resolved to offer no objection.

  3. RB2010/0304

    Single storey front, side and rear extensions and alteration to roof height at 5 Osborne Road Todwick for Mr. Evison.

    Resolved to offer no objection.



  1. Gregory distributed plans detailing suggested improvements to the football pavilion as an interim measure to providing a completely new sports pavilion at some future date. The cheapest quotation received for the work was £2,500 including the provision of any kitchen cupboards.

    Resolved to instruct the improvements to the football pavilion at a total cost of £2,500.

  2. Gregory informed that the trees had been cut back at the bowling green but that four windows had now been identified as being rotten in the pavilion. Replacement would cost some £985.

    Resolved to seek the results of a survey of the bowling pavilion and the adoption of a three year maintenance plan for the building.

  3. Gregory informed that the newly provided play equipment was now in use.

    Bennett had observed two large gaps in the hedging fronting Goosecarr Lane caused by vandals which allowed ready access of young children directly onto the road.

    Chairman would obtain suitable planting.

    Resolved to instruct the Village Maintenance Contractor to undertake the necessary works to close the gap.


Ferris had collected some allotment rents and would continue to collect them all. The Borough Council Pest Control Officer had attended three times and allotment holders were pleased with the service.


  1. Leah drew member's attention to a recent article in the Dinnington Guardian Newspaper providing information on the installation of a temporary skate ramp by Anston Parish Council.

    Resolved that the Clerk seek relevant information on costings and the subsequence experiences of Anston Parish Council.

  2. Bennett suggested that the Council should consider providing specific sports facilities and possibly establish a Youth Parish Council.


  1. Palmer reported on the transportation meeting he had arranged in the village hall on the 15th March attended by Pam Horner from the SYPTE, Richard Symonds from the First Bus Group and some 25 parishioners.

  2. White /Gregory had met with Caroline Eyles - Landscape Architect RMBC, Sean Easton - Main Contractor and Andy Wilkinson - Independent Playground Inspector and reviewed the works carried out at the recreation ground. The only item of real concern was that a ditch/depression had been carved into the ground as a feature with 3 large rocks in situ. This was approx. 600 mm deep. This would constitute a safety hazard to toddlers and despite previously emphasising that the area was subject to flooding and no ditches should be installed.

    At the time of inspection it was not filled with water and Andy Wilkinson had categorised this as "low risk". Had it been filled with water, he would have rated it "higher risk".

    Caroline Eyles was to take this up with her "client", Peter Cunningham the Manager of the contractor Messrs Greenspace and then comment on the request to have the ditch partially filled.

    A considerable number of jobs were outstanding but most of them would be completed over the next week including the "willow walk".

    A copy of the playground inspectors report had been requested and this would assist in a future risk assessment review.

  3. White had observed that some missing gully grates in various roads had been replaced but not all.

    Clerk would ask RMBC to expedite replacement of the remainder.

  4. Leah/White were to submit a grant application to part fund the purchase and erection of the three village signs but could not do so until a formal licence had been issued by the Borough Council.

    Clerk had submitted the necessary documentation and would pursue with RMBC.

  5. Bennett/White reported on their visit to a number of banks and referred to their subsequent report recommending that the Council transfer its accounts to Lloyds.

    Resolved that the Clerk contact Lloyds bank with a view to finalising details and making the necessary arrangements to transfer funds.

  6. Leah had researched the possibility of obtaining a grant of up to £3,000 though Rural Action Yorkshire towards the preparation of an up-to-date village plan.

    Pantry gave details of the procedures adopted for the preparation of the 2003/4 Plan.

    Resolved that Councillor Leah pursue quotes from three companies for the cost of up-dating the Plan so as to be able to complete a grant application to Rural Action Yorkshire by the end of June submission deadline date.


Palmer gave details of the works completed by the Contractor over the last month. Following Councillor Gregory's request he would arrange for the Contractor to assist in the marking out of car parking bays at the recreation ground.


Pantry suggested the Council consider what measures it might take in future in the event of adverse weather.

Chairman considered that the provision of a salt store at the village hall for use by the Village Maintenance Contractor might be appropriate.


Pantry had viewed the publications of various local parish councils and enquired as to whether members considered the existing format of "The Informer" to be satisfactory.

Resolved to continue to provide "The Informer" in its existing format and to thank Mrs. Pantry for preparing and editing the excellent newsletter.


  1. Doctor's Surgery

    Ferris had received a further request that a surgery be provided in the village but would advise that all requests by the Parish Council had been refused.

  2. Subsidence at the Village Hall

    White had observed a crack in the external face of the most recent extension to the hall. Unfortunately the maintenance period of the contract with the builder had now elapsed.

    Discussion took place on the role of the RMBC Planning Department and John Box the architect employed to design the building. A fault in the strata beneath the hall had been identified before the hall had been built. There was now a concern as to the adequacy of the foundations.

    Chairman would inspect the brickwork and advised that the insurer of the building be informed.

    Leah would contact the Rev. Bliss who had chaired the Building Committee and who may have additional information.

  3. Boundary Wall at the Village Hall

    Palmer advised on the satisfactory completion of the walling to date. Only the pointing remained outstanding. It had been necessary to acquire additional copings at a cost of some £165.

  4. Liaison with School Governors

    Bennett was aware that the Governors of the Junior and Infant School wished to have a more formal and continuous dialogue with the Parish Council. She intended applying to become a governor which might assist in this regard.

    Pantry explained that the Governors had in the more recent past chosen to break the historic link. He had represented the Parish Council on the Board of Governors for several years.

  5. Parish Councillor Surgery

    Gregory had observed that the holding of surgeries by parish councillors had worked well elsewhere and enquired as to the suitability of operating a similar system in Todwick.

    Members were not generally supportive of the idea and considered that the "open session" was adequate to deal with specific problems or questions.

The Meeting Closed at 9.45 p.m.

The next monthly council meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 27th April 2010.

The Annual Parish Assembly will be held at 7.30 p.m.