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Todwick Village

Todwick Parish Council Minutes

JRW/333

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall at
6.30 p.m. on Tuesday 15th December 2009.

Present

  • Councillor Hill - Chairman
  • Councillor Ferris
  • Councillor Leah
  • Councillor Gregory
  • Councillor Palmer - In the Chair
  • Councillor Pantry
  • Councillor White
  • Clerk - J R Walker
  • Miss Clare Bennett

The Chairman was experiencing difficulty with his hearing and the Vice Chairman Councillor Palmer took the Chair for the meeting.

Members welcomed Councillor Ferris to his first meeting of the Council.

09/97 APOLOGIES

An apology had been received from Councillor Northall

09/98 APPROVAL OF THE MINUTES - 24th November 2009

There were no amendments.

The minutes signed as a correct record.

09/99 MATTERS ARISING

  1. 09/84(1)

    White reported that the 5 number CCTV cameras had been installed.

  2. 09/84(2)

    White was continuing to seek quotations for the refurbishment of the wall.

  3. 09/84(3)

    White reported that the remaining stump had been painted bright yellow but considered that accidents could still occur. The pillar required to be re-built or the stump removing totally.

    Clerk would write again to Mr. Birtles.

  4. 09/91(3)

    Clerk had received no reply to his letter and would write again.

  5. 09/84(6)

    Leah had not yet been contacted by the youth leaders and would contact them, again in the New Year.

09/100 URGENT ITEMS FOR LATER CONSIDERATION

  1. Theft of Road Gully Grates
  2. Council Vacancy

09/101 CLERK'S REPORT

Clerk had undertaken his routine duties, all the instructions given to him at the last meeting and posted the Notice of Casual Vacancy. The Council would be allowed to co-opt after 5 January 2010 if 10 voters did not formally request an election.

09/102 FINANCIAL OFFICER'S REPORT

 

£

Monies received

1. Barclays Bank - Interest

2.90

Payments made since last meeting

 

Nil

Payments to be made

1. H M Revenue & Customs - Tax/NI

207.70

2. J R Walker - September Salary & Expenses

641.42

3. Greenscene - Christmas Lights

39.00

Previously signed cheques not appearing on bank statements

1. Mr. Julian Marples - Village Maintenance

143.20

2. Greenscene - Hanging Baskets/Planting

759.00

3. Chesterfield Canal Trust - Membership Renewal

36.00

Bank statement balances including bank interest

Business Premium Business Premium Instant Access Saver Community

£4,398.94

£20,646.76

£5,001.20

£1.00

Bank balances after all payments completed

Business Premium Business Premium Instant Access Saver Community

£4,398.94

£18,820.44

£5,001.20

£1.00

09/103 CORRESPONDENCE

A copy of each item of correspondence had been circulated with the papers in advance of the meeting.

  1. CE Electric UK - Information Leaflets and Posters

    Clerk would order the requisite posters/leaflets.

  2. RMBC - Standards Board Minutes

    Clerk would copy the information on dispensation for members.

  3. RMBC - Parish Network Meeting

    Pantry would represent the Council at the meeting.

  4. RMBC - Joint Working Charter

    Clerk had previously submitted the questionnaire.

09/104 PLANNING APPLICATIONS

Clerk No applications had been received for the parish since the November meeting.

09/105 BUDGET 2010/11

Clerk had provided detailed information on payments and expenditure for the financial year to date together with estimated further expenditure for the year and compared this to the approved budget for 2009/10.

Resolved to deposit a further £5,000 in the account ring fenced for expenditure towards the cost of providing a new sports pavilion.

Clerk projected that subject to ring fencing the additional £5,000 for the sports pavilion the year-end balance at the 31st March 2010 would approximate some £4,000.

Resolved that the budget for 2010/11 comprise:

1. Administration

£15,000

2. Village Hall

£3,500

3. Recreation Ground

£10,000

4. Children's Playground

£500

5. Allotments

£1,000

6. Village Maintenance

£6,500

7. Section 137 (inc. Fun Day)

£2,100

8. Clerk's Gratuity

£200

Total

£38,800

09/106 PRECEPT 2010/11

Resolved that the precept for 2010/11 be £35,000

09/107 COMMITTEES

Recreation

Discussion took place on the structure of the Recreation Ground Charity following the resignation of Councillor Mathieson.

Clerk the cheque book and other papers should be handed to Councillor Northall as the Secretary to the Charity.

Allotments

Discussion took place on management of the allotment site following the resignation of Councillor Mathieson.

Clerk the allotment register and other papers should be returned to him.

Village Hall

White/Leah reported on the Rural Action for Yorkshire Event recently held in the village hall and to subsequent assistance given to Harthill Parish Council which was now seeking to improve its village hall.

The meeting was suspended at 8.00 p.m.

OPEN SESSION

  1. Miss Clare Bennett observed that there were a number of activities and organised events for every age group in the village with the exception of the youth and enquired whether any progress had been made towards establishing activities to encourage participation by these young people.

    White/Gregory/Leah gave an explanation of the recent history concerning the request for a skate ramp, funding difficulties and the unsatisfactory behaviour of some of the individuals concerned. Councillor Northall was very supportive of initiatives for this age group and was actively pursuing possible options.

    Leah was making contact with youth leaders and would contact them, again in the New Year.

Open Session Closed at 8.20 p.m.

09/108 MEMBER'S ACTIVITY REPORTS

  1. White had been able to speak directly with the landowner whose hedge had been overhanging the footpath and had been complained about by Mr. Crossland. The offending vegetation had now been cut back and no further work was required by the Borough Council.

    Clerk would inform RMBC.

  2. White had, at Mr. Light's request been to see Mr. Light who lived in the property adjacent to the recreation ground. He was concerned as to when the drainage works might be carried out fronting his property access and the recreation ground. He had informed Mr. Light that work was programmed for March 2010.

  3. Pantry had attended the recent Area Assembly and was aware that survey works would begin next financial year. Remedial works may not begin until the survey was analysed and this may be some time later.

  4. White had spoken with various sign providers and had brought examples of some potential options. He would continue his research and obtain quotations.

09/109 VILLAGE MAINTENANCE CONTRACT

Palmer gave details of the activities undertaken in the last month including the removal of litter, opening and closing of the recreation ground gate. The contractor had no submitted a timesheet for approval but would do so for both December and January at the end of January. An extensive clean up had been necessary at the recreation ground because of the amount of rubbish left following the congregating of young people in the area.

Resolved that the Clerk send a special invitation for officers to attend the January meeting.

09/110 RISK ASSESSMENT REVIEW

Gregory had completed the assessments. The only defect requiring early attention was the gated access to the children's playground.

Palmer had given an instruction to the Village Maintenance Contractor and understood this would be auctioned soon.

09/111 URGENT ITEMS

  1. Theft of Road Gully Grates

    Ferris drew members' attention to the recent spate of gully grate thefts for a number of locations in the village and asked that any suspicious activity be immediately reported to the police.

  2. Council Vacancy

    Resolved that the Clerk prepare and display a suitable notice in the event that no election was requested and the Council be permitted to co-opt. Applications were to be requested in advance of the January meeting.

The Meeting Closed at 9.15 p.m.

The next monthly council meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 26th January 2010.