JRW/332

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 24th November 2009.

Present

• Councillor Hill - Chairman
• Councillor Leah
• Councillor Gregory
• Councillor Mathieson - to 7.40 p.m.
• Councillor Palmer
• Councillor Pantry
• Clerk - J R Walker

09/82 APOLOGIES

An apology had been received from Councillors Ferris, Northall, and White.

09/83 APPROVAL OF THE MINUTES - 29th September 2009

There were no amendments.

The minutes signed as a correct record.

09/84 MATTERS ARISING

1. 09/72(1)

   Leah following a report by Councillor White reported that Stapleton's were to undertake the work during the first week of December.

2. 09/72(2)

   Leah following a report by Councillor White reported that three quotations were being sought in advance of the December meeting.

3. 09/76(1)

   Leah following a report by Councillor White asked whether any response had been received from Mr. Birtles.

   Mathieson had received a report that Mr. Edwin Newton of 7 Sandwith Road had fallen at the shop forecourts.

   Clerk had received no response from Mr. Birtles. He would make a further request for action and also report Mr. Newton's unfortunate accident.

4. 09/48

   Mathieson detailed his discussions with Greenscene's representative following the unsatisfactory condition of the hanging baskets for much of the summer. He explained the reasons given for this by Greenscene and recommended that having regard to the remedial action taken and the additional work put into the flower beds the Council pay the outstanding monies in full.

   Chairman had been wholly dissatisfied with the condition of the baskets.

   Mathieson enquired whether the Clerk had provided the information requested by Hobson Nurseries.

   Clerk confirmed that he had following the legal advice given by RMBC and the subsequent instruction given to him by the parish council.

   Mathieson wished to place on the formal record his belief that there was an ulterior motive as to why Greenscene were being treated in the way that they were and this was the reason for the intervention by the Council Chairman.

   Chairman stated that his motives had never been any other than to ensure that the Council acted correctly in the matter and had contacted RMBC to ensure this was so.

   Mathieson did not wish to discuss the matter any further and left the meeting at 7.40 p.m.

   Resolved to pay all monies now owing to Greenscene and to invite them to tender for next year's work together with other local suppliers/contractors.

5. 09/73(6)

   Palmer reported that Mr. Jack Cloke had intended attending the meeting to put to Council the views of the A57 Action Group but unfortunately he was ill and would not now be able to do so.

   Clerk would prepare a draft letter to be sent to the Secretary of State and circulate to members for comment and amendment as necessary.

6. 09/81(5)

   Leah had so far been unable to agree a mutually acceptable date for the meeting with the senior youth worker but had put alternatives forward and anticipated the meeting taking place shortly.

7. 09/81(1)

   Clerk had received no further correspondence from the SYPTE.

   Palmer would be attending the rural transport meeting in Harthill on the 18th January and would raise the local problems.

09/85 URGENT ITEMS FOR LATER CONSIDERATION

1. Oak Tree Donation
2. Fallen Tree at Goosecarr Lane

09/86 CLERK'S REPORT

Clerk had undertaken his routine duties and all the instructions given to him at the last meeting. He had referred to RMBC a complaint received concerning indiscriminate car parking on highway verges at the junction of Goosecarr Lane and The Pastures. This had occurred when football matches involving the Todwick Juniors team had been taking place on the recreation ground.

09/87 FINANCIAL OFFICER'S REPORT

	£
Monies received
1. Barclays Bank - Interest	1.29
Payments made since last meeting
	Nil
Payments to be made
1. Todwick Village Hall - Rents	42.00
2. H M Revenue & Customs - Tax/NI	207.50
3. J R Walker - September Salary & Expenses	637.72
4. Mr. Julian Marples - Village Maintenance	143.20
5. Big Lottery Fund - Return of Grant	6150.00
6. Greenscene - Hanging Baskets/Planting	759.00
7. Todwick Fun Day - Donation to Events	1400.00
8. Hi-Tec Print - "Informer" Printing	67.00
9. Todwick Village Hall - Rents	21.00
Previously signed cheques not appearing on bank statements
	Nil

Bank statement balances including bank interest
Business Premium	Business Premium	Instant Access Saver	Community
£4,398.72	£29,170.55	£5,000.95	£1.00
Bank balances after all payments completed
Business Premium	Business Premium	Instant Access Saver	Community
4,398.72	£19,743.13	£5,000.95	£1.00

09/88 CORRESPONDENCE

A copy of each item of correspondence had been circulated with the papers in advance of the meeting.

1. Mrs. Sheila Pantry - Request for Financial Assistance to Provide the Fun Day, Music by Moonlight Evening and the Garden Trail Day.

2. RMBC - Grounds Maintenance Contract

3. RMBC - Standards Committee Minutes

   Pantry had noted that the difficulties previously reported at Maltby Town Council had now been resolved

4. Chesterfield Canal Trust - Subscription Renewal

5. RMBC - Warning and Informing

   Clerk would provide the information requested.

6. RMBC - Emergency Planning

   Clerk would give some contact details for early text messages in the event of an incident.

09/89 PLANNING APPLICATIONS

1. RB2009/1273

   Single storey side and front extension at 95 Kiveton Lane for B Thorpe

   Resolved to offer no objection

2. RB2009/1309

   Two storey and single storey rear extensions, formation of rooms in roof space, installation of dormer windows to front & rear, conversion of existing internal garage to living accommodation with associated new bay window to front and erection of detached double garage to front at 33 Kiveton Lane Todwick for Mr. C Smith Bail Rigg, Ulley Lane, Sheffield S26 2DR

   Resolved to offer no objection

09/90 COMMITTEES

Recreation

Clerk reported that Councillor Mathieson had observed the erection of temporary fencing and provision of a metal storage container at the recreation ground which he believed to have been provided by the contractor about to commence the play equipment improvements.

09/91 MEMBER'S ACTIVITY REPORTS

1. Leah referred to the Rural Action Yorkshire event held in the village hall and attended by Councillors Pantry, White and herself. She had given details of the experience in attracting funding for Todwick Village Hall. John Gabitas had given a presentation on the use of the hall for computer training and two of the user groups had also made presentations. In her informal discussions after the formal presentations she had been advised that there may be opportunities to attract funding for afternoon cinema and provision of village signs displaying the new logo.

2. Leah reported that Councillor White had contacted Mr. John Turley at Sign Innovation Ltd which had manufactured the Harthill Village Signs. Mr. Turley had since gone on holiday.

   Resolved that quotations be sought for providing high quality embossed signs of a similar size and material as those in Harthill displaying the village logo.

3. Leah reported that Councillor White had received a request for the parish council to support the provision of a doctor's surgery in the village. If not a surgery then other medical services such as "well man/woman" clinics.

   Resolved that the Clerk make a formal request to the Rotherham Primary Care Trust.

4. Leah together with Councillor White was to meet with the Clerk to Harthill Parish Council on 11 December. The Harthill Clerk, who unfortunately had been unable to attend the RAY event outlined above, had requested the meeting as they were looking to do a refurbishment plan for their Village Hall and had asked if Todwick would share details of the stages/milestones involved to achieving our own re-build/refurbishment.

09/92 VILLAGE MAINTENANCE CONTRACT

Palmer gave details of the activities undertaken in the last month including the removal of litter, opening and closing of the recreation ground gate and refurbishing the bench near the post office.

Following a report by Mrs. Sheila Pantry, the Contractor was to re-bed loose bricks and coping stones at various flower beds including around the telegraph box near the Village Hall. Work at the Millennium Garden in the Recreation Ground was also being considered including weeding, re-varnishing the seat and further planting.

09/93 KIVETON LANE PLANTATION

Clerk reported that the grant monies of £6,150.00 were to be repaid in full

09/94 RISK ASSESSMENT REVIEW

Gregory had completed approximately 90% of the assessments but required access to the sports pavilion and bowling clubhouse before they could be completed. He would contact Councillor Mathieson. He had been disturbed to find so many discarded beer cans and remnants of a bonfire at the children's playground.

09/95 DONATION TO OTHER ORGANISATIONS

Resolved:

1. To contribute a total of £1,400 towards the cost of providing the Fun Day, Music by Moonlight Evening and the Garden Trail Day events.

   Pantry declared an interest as his wife organised the events and did not participate in the discussions or the vote.

2. To thank Mrs. Pantry and her fellow organisers for arranging the events.

   Council recognised and appreciated Mrs. Pantry's tremendous work as the principal organiser and also that of many others who gave considerable help. These included those who opened their private gardens to the public, the J&I School which loaned artwork and organised games, the groups that gave demonstrations of their skills, the refreshment helpers, the jazz band, the face painter, the Bowls Club, the PA system provider and so on.

3. To renew membership of the Chesterfield Canal Trust Ltd. at a cost of £36.

09/96 URGENT ITEMS

1. Resolved that the Village Maintenance Contractor select a suitable location at which to plant the small oak tree donated by the Women's Institute.

2. Chairman noted that a mature oak tree had fallen at the highway boundary hedge at Goosecarr Lane.

   Pantry informed that his wife had also seen this and reported the problem to RMBC.

The Meeting Closed at 9.15 p.m.

The annual budget and next monthly council meeting will be held in Todwick Village Hall at 6.30 p.m. on Tuesday 15th December 2009.