Todwick Parish Council Minutes
JRW/319
TODWICK PARISH COUNCIL
Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 30th September 2008.
Present
- Councillor Gregory
- Councillor Hill - In the Chair
- Councillor Leah
- Councillor Mathieson
- Councillor Pantry
- Councillor White
- J R Walker - Clerk
In the absence of the Chairman and Vice-Chairman members resolved that Councillor Hill take the Chair for the meeting.
08/51 APOLOGIES
An apology had been received from Councillors Kettell, Langford and Palmer.
Resolved that so as not to be automatically disqualified and having regard to the circumstances surrounding Councillor Langford's absence he be given additional time before having to return to attend meetings. Council papers would continue to be sent to him and he would continue to sign cheques and other official papers.
08/52 APPROVAL OF THE MINUTES
There were no amendments.
The minutes were signed as a correct record.
08/53 MATTERS ARISING
08/38(2)
Mathieson had discussed the matter with Mrs. Pantry. All allotments were now cultivated. Allotment holders were concerned that encouraging the general public to the site would increase the risk of theft/vandalism. With the present occupancy level there was a need to rationalise the car parking and there was insufficient space to create the wooded area Mrs. Pantry envisaged.
08/37(2)
Hill had undertaken the valuations and recommended they remain as before for insurance purposes.
Resolved to thank Councillor Hill.
08/54 URGENT ITEMS FOR LATER CONSIDERATION
- Guildway & Sandwith Road
Police Constables Jones and Saul were in attendance and the meeting was suspended to allow them time to address members.
Jones/Saul confirmed that there had been no crimes reported in the parish over the last month. There had been a significant level of crime in the nearby village of Kiveton.
Clerk was unaware of any reports related to Council land or property.
General discussion on police related matters ensued and the constables left the meeting.
08/55 CLERK'S REPORT
Clerk in addition to his routine duties and undertaking all the instructions given to him at the last meeting had:
- liaised with RMBC on the obstructed public right of way at Manor Drive, the condition of the footway on Goosecarr Lane and the depositing and recycling of waste
- inspected the pointing of the external brickwork at the village hall with Councillor Palmer
- passed to Councillor Kettell copies of documents necessary to open an account at Makro
- copied and forwarded documents to Richard Waller at RMBC to enable him to advise on the relationship between the Parish Council and the Todwick Recreation Ground Charity. He had subsequently discussed the matter with Mr. Waller who had confirmed that since the Parish Council was the sole trustee it was not necessary for members to declare a personal or prejudiciary interest when discussing the topic.
08/56 FINANCIAL OFFICER'S REPORT
Clerk reported on the completion of the Audit for the year ended 31 March 2008. The Auditor had instructed that the List of Trustees of the recreation ground registered with the Charity Commission be updated to show the Parish Council as the Sole Trustee.
He had displayed the required notice and made available Section 1 of the Annual Return together with the issue arising from the audit.
He had copied the Annual Return for 2007/8 to each member confirming that the audit opinion had been given.
Resolved:
- To approve the Annual Return for the year ended 31st March 2008 including the External Auditor's Certificate and Opinion.
White had submitted the Annual Return for 2007/8 to the Charity Commission and attempted to name Todwick Parish Council as the Sole Trustee. The site did not allow him to submit the Return until at least one other trustee was named. He had recorded Councillor Mathieson's name since he was the Chairman of the Charity.
£ |
|
Monies Received |
|
|---|---|
1. Barclays Bank - July Interest |
83.16 |
2. RMBC - Second Half Year Precept |
16000.00 |
3. Barclays Bank - August Interest |
74.68 |
Payments Made Since Last Meeting |
|
1. Todwick Village Hall - Rents |
18.00 |
2. Mr. Paul Green - Pointing of Village Hall |
4472.00 |
3. BDO Stoy Hayward LLP - Audit Fee |
499.38 |
Payments To Be Made |
|
1. H M Revenue & Customs - Tax/NI |
201.42 |
2. J R Walker - Salary & Expenses |
660.55 |
3. Julian Marples - Village Maintenance Works |
351.88 |
4. Todwick Village Hall - Rent |
10.50 |
5. Todwick Over 60s Club - Donation |
50.00 |
6. Todwick Rambling Club - Donation |
50.00 |
Bank Statement Balances incl. Bank Interest |
||
|---|---|---|
| Business Premium | Business Premium | Community |
£15,795.53 |
£4,136.55 |
£1.00 |
Balances after all Payments Completed |
||
| Business Premium | Business Premium | Community |
£29,971.80 |
£4,136.55 |
£1.00 |
08/57 CORRESPONDENCE
RMBC - Emergency Planning
RMBC - Removal of Public Payphones
Rotherham Pensioners Action Group - Request for Donation
Resolved not to make a donation
RMBC - Principal Road Carriageway Maintenance
mencap - Request for Donation
Resolved not to make a donation
SYPTE - Membership of Advisory Group
Pantry would discuss the matter with Councillor Palmer.
RMBC - Tourism Forum
Wales Parish Council - Parish Bowling Competitions
RMBC - Scrutiny Panel Annual Report & Forward Plan
RMBC - Trafalgar Day Parade and Service
BDO Stoy Hayward - Audit for the Year Ended 31 March 2008
Groundwork Cresswell - Rotherham Environment Forum
Sue Ryder Care - Request for Donation
Resolved not to make a donation
South Yorkshire Rural Target Fund - Invitation to Objective 1 Celebration
RMBC - Standards Committee
The Friends of Rotherham Youth
Resolved not to make a donation
John T Wells - Kiveton Lane Plantation
Resolved that the Clerk advise Mr. Wells that:
- the Council was presently in discussion with the land owner
- the Council had sought advice from various sources and would ensure that any works would be carried out sympathetically and protect the micro environment
Connect to Work - Advertising
National Blood Service - Donor Sessions
Bus Rapid Transit - Briefing Pack
Ipsos MORI - National Survey of Third Sector Organisations
YRCC - VCS Common Database - Data Check Form
Todwick Over 60s Club - Request for Funding
Resolved to donate £50 to Club funds
RMBC - Weather and Flood Warnings
NHS - Modernisation of Mental Health Services in Rotherham
Communities and Local Government - Making and Enforcement of By-Laws
Todwick Ramblers Club - Request for Donation
Resolved to donate £50 to the Club's funds.
RMBC - Parish Liaison Meeting
Pantry would attend
WRVS - Request for Donation
Resolved not to make a donation
Vitalise - Request for Donation
Resolved not to make a donation
08/58 PLANNING APPLICATIONS
RB20088/1307
Replacement stable block at Stone House, 42 Kiveton Lane for Mr. Esberger.
Resolved to offer no objection.
RB2008/1446
Installation of chimney on roof at 64 Kiveton Lane, for Mr. P Bennett.
Resolved to offer no objection.
08/59 COMMITTEES
Recreation
White was concerned about the condition of the cricket pavilion and the prospect of expending monies on it when there were so few Cricket Club Members and the pavilion was relatively little used. He asked that members consider the possibility of demolishing the cricket pavilion, acquiring monies through the precept and obtaining grants to eventually provide a new, modern building for the use of both the football and cricket clubs. This strategy had proved successful in achieving the extension/improvement of the village hall.
Hill offered to undertake a detailed inspection of the building including the floor which was of the most concern.
Resolved to accept Councillor Hill's offer and await his report before deciding any future action.
Pantry suggested this be considered as part of the budgetary process for 2009/10 at the November meeting in order that the budget be agreed by the end of December.
08/60 MEMBERS' ACTIVITY REPORTS
Pantry brought members attention to an article that had appeared in an edition of the Sheffield Star Newspaper concerning possible changes to the parish boundary.
White had obtained a quotation for professionalizing the village logo amounting to £120 + VAT.
Resolved to approve a payment of £120 + VAT for professional artwork to finalise the design of the village logo.
08/61 VILLAGE MAINTENANCE
Mathieson was concerned as to the standard of the work being undertaken
Clerk would provide members with a copy of the job specification.
Resolved that discussions take place with the present contractor Mr. Marples and Councillor Palmer before deciding what form a new contract might take.
08/62 NOTICE BOARD
No further progress had been made. Consultation would take place with the Chairman, Councillor Langford.
08/63 RISK ASSESSMENT REVIEW
White had completed the review which would now be undertaken twice/year. He and Councillor Gregory would work together on the next one and thereafter they would be carried out on a rota with all members participating.
08/64 EMERGENCY PLAN
Leah had prepared a revised plan and gave a précis of the changes.
Resolved
- To thank Councillor Leah for preparing the document
- To review the document in January, April, July and September each year.
- That the Clerk forward the document and a plan of the Parish to the Emergency Planning Officer at RMBC.
08/65 URGENT ITEMS
Guildway & Sandwith Road
White had received a report that moss growing on the footways of Guildway and Sandwith Road was causing a problem for pedestrians. Also there were no dropped kerbs to the footway at the junction of these two roads which was causing problems for disabled resident of Guildway.
Resolved that the Clerk report to RMBC and request suitable provision.
The Meeting Closed a 10.10 p.m.
The next monthly Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 28th October 2008.