JRW/317

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 27th May 2008.

Present

• Councillor Langford - Chairman
• Councillor Palmer
• Councillor Gregory
• Councillor Kettell
• Councillor Leah
• Councillor Mathieson
• Councillor Pantry
• J R Walker - Clerk
• Worksop Guardian Reporter Chantal Spittles

Peter Leahy representing Gas Alliance was also in attendance and gave a resume of gas main/service renewal works in the village to date. Other than some minor snagging Phase 1 had now been completed. Phase 2 works were about to start. The last of the 4 phases was the final connection on Kiveton Lane.

In answer to member's questions he confirmed that there had been some minor difficulties concerning access to properties but these had been easily overcome.

Members thanked him for his attendance and he left the meeting.

08/01 ELECTION OF CHAIRMAN

Resolved to elect Councillor Langford as Chairman for the coming year.

08/02 CHAIRMAN'S DECLARATION OF OFFICE

Langford signed the Declaration of Acceptance of Office and took the Chair.

08/03 ELECTION OF VICE CHAIRMAN

Resolved to defer the election of a Vice Chairman until the June meeting.

08/04 APPOINTMENTS TO OUTSIDE BODIES

Resolved to appoint Councillor Palmer to the Todwick Village Hall Management Committee but to make no other formal appointments.

Members would attend external meetings as relevance and time commitments allowed.

08/05 FORMATION OF COMMITTEES

Resolved to form Committees:

1. Allotments

   Councillors Mathieson and White

2. Planning

   All Councillors.

3. Footpaths

   Councillors Kettell and Mathieson

4. Recreation

   Councillors Langford, Mathieson and White

08/06 APOLOGIES

An apology had been received from Councillors Hill and White.

08/07 APPROVAL OF THE MINUTES

Ordinary Meeting 29th April 2008

1. 07/167

   Palmer Lord Conyer's not the Harthill Morris Dancers.

2. 07/211

   Palmer widow not window.

   The above amendments were made and the minutes signed as a correct record.

Annual Assembly 29th April 2008

There were no amendments.

The minutes were signed as a correct record.

08/08 MATTERS ARISING

1. 07/211(6)

   Pantry had hosted the visit as planned. The school children had planted the new border. Photographs had been taken of the completed site works and as a record of the YRCC visit.

2. 07/211(5)

   Kettell had purchased the board and subsequently erected it in the post office.

3. 07/205

   Leah relayed Councillor White's unsuccessful attempt to input the data for year 2007/8. The Charity Commission site would not yet allow this but he would try again shortly.

08/09 URGENT ITEMS FOR LATER CONSIDERATION

1. Bus Shelter
2. The Informer
3. Village Hall
4. Trophies
5. Shop Lease at The Pastures
6. Rotherham Advertiser Article
7. Pedestrian Survey
8. Patient Liaison Forum

08/10 CLERK'S REPORT

Clerk in addition to his routine duties and undertaking all the instructions given to him at the last meeting had:

• attended the meeting to review the NALC Chairmanship document.
• sent his best wishes to ex Councillor Les Waller, who was seriously ill.
• been contacted by PC Jones who had given the following crime statistics from 1 April 2008:
  1. Assault A57 20//4/08 dispute over driving resulting in person being assaulted
  2. Criminal damage to dwelling Osborne Road, Todwick 25/4/08
  3. Criminal damage to Citroen vehicle Tortmayns Damage to bonnet 26/4/08
  4. Distraction Burglary Rayls Road, complainant asked to run water by 1st male
     2nd male searched bedroom. 28/4/08
  5. Domestic incident Rectory Gardens 6/5/08
  6. Assault Rectory Gardens 5/5/08
  7. Theft of motor vehicle Nissan Navara stolen found burnt out Derbyshire 14/5/08.

08/11 FINANCIAL OFFICER'S REPORT

Clerk reported that:

• the Internal Auditor was on holiday but he had agreed to hand her the detailed accounts, Annual Return and all relevant documents on her return at the end of the week.
• tax and national insurance contributions had been deducted from his salary as normal but he had received confirmation that the Council could deduct a total of £250 from it's payments to H M Revenue and Customs because he had again submitted the end of year accounts on-line. Accordingly, the Council would be paying nothing to H M Revenue and Customs in May. The June payment would be reduced by £48.48.

	£
Monies Received
1. Allotment Holders - Rents	24.00
Payments Made Since Last Meeting
1. Todwick Junior and Infant School - Diligence awards	105.00
2. Chesterfield Canal Trust Ltd - Membership	36.00
Payments To Be Made
1. J R Walker - Salary & Expenses	655.98
2. Mr. J Marples - Village Maintenance	252.25
3. Sheila Pantry - Bedding Plants etc	54.00
4. Todwick Village Hall - Rents	51.00
5. Zurich Insurance Ltd - Insurance	5.25
6. Mr P Kettell - Memo Board	9.97
7. Todwick News Agency - Rent for Notice Board at Post Office	75.00
8. Sheila Pantry Associates Ltd - Notice Board for Village Hall	24.99
9. Yorkshire Rural Community Council - Membership Renewal	35.00
Signed Cheques Not Appearing On Bank Statements
1. Zurich Municipal Insurance	30.00

Bank Statement Balances incl. Bank Interest
Business Premium	Business Reserve	Business Tracker	Community
£20,395.87	£0.00	£4,102.52	£1.00
Balances after all Payments Completed
Business Premium	Business Reserve	Business Tracker	Community
£19,085.43	£0.00	£4,102.52	£1.00

08/12 BANK ACCOUNTS

Clerk confirmed that the changes approved at the April meeting had been completed. Barclays would be adding additional interest due as a consequence of the delay in bringing this about.

08/13 CORRESPONDENCE

1. YRCC - Rural Target Fund - Monitoring of Works at the Children's Playground

   Pantry had the matter in hand.

   Clerk would be unable to attend unless compensated for loss of earnings from his full-time work.

   Leah explained a similar process completed in relation to the extension and refurbishment of the village hall.

2. Bluebell Wood Hospice - Bluebell Walk 11 May 2008

3. YRCC - Membership Renewal

   Resolved to re-new membership for 2008/9.

4. YRCC - Rural Community Buildings Conference

5. YLCA - Parish Representatives to RMBC Standards Committee

6. RMBC - Draft Interim Planning Statement Consultation

7. RMBC - Removal of Eucalyptus Tree at The Pastures

8. RMBC - Specialist Surface Treatments Programme

   Clerk the carriageway at Todwick House Gardens was to be treated.

9. RMBC - Request for a Chicane at The Meadows

   Clerk Mrs. Farrington's request had been refused.

10. SYPTE - Rotherham Rural Transport Group

11. Zurich Insurance - Policy Renewal

    Resolved that the Clerk contact the insurer to discuss valuation of the pavilions and the options for insuring the football pavilion.

12. YLCA - Training Conference for Councillors and Clerks

13. YLCA - Councillor Training Programme 2008

14. YLCA - Car Allowance/Mileage Rates

15. RMBC - Planning Appeal - RB2007/2253 - 20 Apartments at 160, Kiveton Lane for Mr. F Marshall.

    Resolved to confirm the original objections and request that RMBC inform the Council of the Planning Inspector's decision.

16. RMBC - Streetpride Devolved Budget 2008/9

    Resolved to request the erection of additional bollards outside the village hall at the junction of Kiveton Lane and The Pastures.

17. Todwick Historical Society - Thank you for Donation

18. RMBC - Royal Ballet Live on the Big Screen/Arts Centre Projection Screenings

19. Safe @ Last - Appeal for Donation

20. Groundwork Dearne Valley - Environment Forum Meting 5.6.08

21. RMBC - Streetpride Presentations

22. Councillor White - Risk Assessments

    Members expressed thanks to Councillor White for the preparation of the excellent assessments.

08/14 PLANNING APPLICATIONS

1. RB2008/0669

   Two storey side extension at 7 Wastneys Road for Mr. S Roberts

   Resolved to offer no objection.

2. RB2008/0703

   Conservatory to 35 Manor Way for Mr. K Harrison

   Erection

   Resolved to offer no objection.

08/15 COMMITTEES

Allotments

Mathieson had obtained and deposited the outstanding allotment rents. He was about to give notice to two holders who were not cultivating their allotments. He would be re-allocating these to two from the waiting list.

08/16 MEMBER'S ACTIVITY REPORTS

There were no reports to make.

08/17 CHAIRMANSHIP

Gregory gave a resume of the meeting attended by Councillors Pantry, White, the Clerk and himself.

Pantry was in the process of amending the Local Councils' Document which would be submitted for Council approval.

08/18 VILLAGE MAINTENANCE

Palmer reported on the Contractor's activities which included work at the Children's Playground in addition to more routine work such as the removal of rubbish and opening of the recreation ground gate. He thanked Councillor Mathieson for his help in improving the various planting areas.

08/19 NOTICE BOARD

Clerk had been advised that the public rights of way displays were completed.

Palmer was to receive these the following morning.

08/20 BLUEBELL WOOD

Resolved to await the outcome of the grant application before deciding on what further action to take.

08/21 URGENT ITEMS

1. Bus Shelter

   Palmer reported that Dennis Hudson of 21 Mortains had requested the Council's support in obtaining a bus shelter on the western side of Kiveton Lane.

   Mathieson reminded members that the location was that previously submitted to the Transport Executive who had rejected the application because of the proximity of the pedestrian crossing.

   Langford volunteered to visit Dennis Hudson and explain the reasoning behind the original objection.

2. The Informer

   Kettell would be publishing the latest edition in approximately two weeks. He asked members to submit any suitable articles and reminded them of the need for assistance in the delivery.

   Leah had prepared a flyer informing of existing and proposed use of the village hall. Councillor White was in the process of preparing this for circulation.

   Kettell agreed that this could be delivered together with the newsletter.

3. Village Hall

   Quotations for steam cleaning and re-pointing the brickwork of the older parts of the building were received.

   Resolved to accept the quotation by Hillside Masonry in the sum of £4,472.

   Clerk would inform the successful and unsuccessful contractors.

   Leah reported that wood worm had been found in new internal doors. These had now been replaced but the argument as to who should pay for them continued between the builder and the supplier. The Village Hall Committee had commissioned an independent survey to prove that the woodworm was already present in the doors prior to them being delivered and fitted.

   Other remedial work was required including repair or renewal of two fans in Hall 1.

4. Trophies

   Palmer had been offered a number of old trophies by Susan Parker if these could be of use to the Council.

   Resolved to accept the offer and to consider how these might best be used.

5. Shop Lease at The Pastures

   Leah reported that Councillor White had become aware that the lease on the hairdressers shop was not to be renewed. There was a possibility that this may apply to the remainder of the shops owned by Mr. Birtles who may be considering the erection of a number of houses instead.

6. Rotherham Advertiser Article

   Palmer drew members' attention to a recent article in the Rotherham Advertiser which gave details of problems at Wales Parish Council associated with a bank loan obtained as part of the funding to build the new village hall.

7. Pedestrian Survey

   Pantry was aware of the recent survey which may be related to the planned alterations at the A57.

   Clerk would ask RMBC to explain why the survey was undertaken and what the results were.

8. Patient Liaison Forum

   Pantry had made contact with the Practice Manager at the Kiveton Surgery. A formal request should be made to Doctor Say.

   Clerk would send a letter.

The Meeting Closed at 9.06 p.m.

The next Council Meeting will be in Todwick Village Hall at 7.30 p.m. on Tuesday 24th June 2008
immediately following the Recreation Ground Charity Meeting to be held at 7.00 p.m.