JRW/314

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall at 7.00 p.m.
on Tuesday 25th March 2008.

Present

• Councillor Langford - Chairman
• Councillor Gregory
• Councillor Hill
• Councillor Kettell
• Councillor Leah
• Councillor Mathieson
• Councillor Pantry
• Councillor White
• J R Walker - Clerk

07/176 APOLOGIES

An apology had been received from Councillor Palmer.

07/177 APPROVAL OF THE MINUTES

26th February 2008

There were no amendments.

The minutes were signed as a correct record.

07/178 MATTERS ARISING

1. 07/164(5)

   Hill the gas bottles and other unsightly objects had been removed but a pile of scrap remained and building works continued at a slow pace.

2. 07/169

   Chairman the Computer Club had held its first meeting.

3. 07/167

   Hill had instructed Rosemary Downs to prepare the legal documents on the 11 March.

   Leah displayed a copy of the book by John Wells acquired by Councillor Palmer and which was available for circulation to members.

4. 07/160(1)

   Leah reported on her meeting with Rob Lincoln the Headteacher who had been delighted to learn that the Council wished to make the diligence awards as previously. The School was running a competition to find the best logo and judging should take place at the end of April.

07/179 URGENT ITEMS FOR LATER CONSIDERATION

1. Awards
2. Yorkshire Rural Action Awards
3. Gas Board Works
4. Notice Board
5. Rother Valley South Area Assembly Meeting
6. Sign at Goosecarr Lane
7. Name Badges

07/180 CLERK'S REPORT

Clerk in addition to his routine duties and undertaking all the instructions given to him at the last meeting had:-

• with Councillor Mathieson's help submitted the insurance claim for storm damage occasioned to the football pavilion roof

Members thanked Councillor Mathieson arranging the repairs and providing the documentation necessary to submit the insurance claim.

07/181 FINANCIAL OFFICER'S REPORT

Clerk had:

• RMBC had agreed to provide £3,000 of the first half of the precept at the beginning of April with the remainder at the end of April/early May.
• continued to express his concern to Barclay's Bank about the manner in which his critical letters and reports had been managed

	£
Monies Received
1. Mrs. J Broxholme - Allotment Rent	4.00
2. Barclays Bank - Business Tracker Account Interest	5.11
3. Barclays Bank - Business Reserve Account Interest	0.39
4. Barclays Bank - Business Premium Account Interest	40.26
Payments Since Last Meeting
1. Rotherham MBC - Pest Control	6.53
2. Todwick Village Hall - Rents	60.00
3. M L Roofing - Pavilion Roof Repair	590.00
4. L S Roofing - Temporary Roof Repair to Pavilion	225.00
Payments To Be Made
1. J R Walker - Salary & Expenses	615.19
2. H M Revenue & Customs - Tax/NI	220.04
3. J Marples - Village Maintenance	165.75
4. Todwick Historical Society - Donation to Funds	50.00
Signed Cheques Not Appearing On Bank Statements
	Nil

Bank Statement Balances incl. bank interest
Business Premium	Business Reserve	Business Tracker	Community
£2,479.87	£0.00	£4,102.52	£5.00
Balances after all Payments Completed
Business Premium	Business Reserve	Business Tracker	Community
£467.36	£0.00	£4,102.52	£1.00

07/182 BANK ACCOUNTS

Resolved to defer a decision on whether to continue to bank with Barclays until the April meeting.

07/183 CORRESPONDENCE

Copies of all correspondence received had been delivered to members in advance of the meeting together with the Agenda and Minutes of the February 2008 Meeting.

1. RMBC - Pedestrian Crossing at A57 Worksop Road

   Resolved to object to the proposal or to any crossing not providing complete pedestrian segregation such as provided by a footbridge.

2. Charity Commission - Default Notice

   White had checked the Commission's web site and confirmed that the figures had been entered some months previously.

3. Barclays Bank - Clerk's Complaint

4. RMBC - Minutes of the All Parish Liaison Meeting 26.2.08

5. RMBC - Borough Council's Standards Committee

6. Barclays Bank - Apology/Account Changes

   Clerk had subsequently received a notice of interest charges and had sent a further letter of complaint to the Bank.

7. get sorted academy of music - Request for Funding

8. Todwick Historical Society - Request for Funding

   Resolved to encourage the formation of the Society and donate £50 to its funds.

9. Barclays Bank - Clerk's Complaint

07/184 PLANNING APPLICATIONS

1. RB2008/0332

   Conservatory to rear at 13 Mortains for Mr. K G Clarke

   Resolved to offer no objection.

2. RB2007/0349

   Conservatory to rear at 7 Mortains for Mr. and Mrs. Singleton

   Resolved to offer no objection.

07/185 COMMITTEES

There were no reports to make.

07/186 MEMBER'S ACTIVITY REPORTS

1. Mathieson reported on the sequence of events concerning the damage to and repairs to the pavilion roof.
2. Pantry made reference to difficulties experienced by members of Wales Parish Council related to their attendance at a meeting where a decision was taken to transfer monies from the Parish Council to the group dealing with the building of a new village hall.
3. Pantry reported on the Borough Council's liaison with Barnsley and Doncaster Metropolitan Borough Councils with the intention of providing significant waster disposal facilities at appropriate locations throughout the area. Some 128 sites were being assessed one of which was at North Anston.

07/187 RECREATION GROUND CHARITY

Discussion took place having regard to the recent liaison with the Charity Commission and the external Auditor.

Resolved

1. A Recreation Sub Committee be set up with a remit to oversee and manage activities in the following locations:

• Goosecarr Lane Recreation Ground
• Children's Playground (Manor Way)
• Allotments
• Plantation/Bluebell Wood (Subject to arrangement currently under discussion)

2a. The Parish Council is the Charity for the Recreation Ground Charity.

2b. Decisions relating to the Charity to be made by the Parish Council at meetings separate from Parish Council meetings.

2c. The property owned by the Charity consists of:

• Recreation ground
• Football pavilion.

2d. The property owned by the Parish Council consists of:

• Bowls and cricket pavilions;
• Play equipment
• Fencing around bowling green and items with that enclosure
• Fencing and surface for Netball
• Millennium garden, seat and gates

3. Finance for the Charity

• Accounting will be separate from the Parish Council accounts
• A bank account will be maintained with designated signatories being members of the Parish Council
• Income for the Charity will consist of rents for use of parts of the recreation ground and football pavilion together with grants from Parish Council funds.
• Expenditure from the Charity to be approved at Charity meetings and paid from the Charity Bank Account

4. Financial matters relating to areas owned by the Parish Council to be agreed at Parish Council meetings and paid from Parish Council funds.

Clerk would inform the Charity Commission and the external Auditor.

07/188 VILLAGE PLAN

White reported that requests for activities open to all were being addressed at the village hall. These presently included:

• IT Classes
• Historical Society
• French Language Classes

Projected activities included:

• Cinema
• Spanish language Classes
• Keep Fit Classes
• Exercise Classes for the over 50's
• Table Tennis

07/189 STANDING ORDERS

Pantry reported on his appraisal of the existing Orders with reference to the Standing Orders and Chairmanship Booklet produced by the National Association of Local Councils.

Resolved that the Chairman, Clerk and Councillors Pantry and Gregory meet at 7.00pm on 2nd April with the intention of recommending necessary changes to the April Council Meeting.

Council thanked Councillor Pantry for his analysis of complex issues.

07/190 NEIGHBOURHOOD WATCH

Leah circulated an article from the Yorkshire Post Newspaper giving information on Cold Calling Zones being introduced in the Rotherham Borough Council Area.

Resolved that the Clerk pass on contact details to Mr. Anderson the Neighbourhood Watch Leader.

07/191 VILLAGE MAINTENANCE

Palmer had submitted a briefing note for information in his absence which gave a précis of the duties carried out by the contractor since the last council meeting.

07/192 NOTICE BOARD

Chairman had been unable to contact Mr. Pett at the Borough Council but would do so the following day.

07/193 DOG CONTROL ORDER/BY-LAWS

Mathieson/Hill would consider the documents obtained by the Clerk and report back to Council.

07/194 URGENT ITEMS

1. Awards

   Council confirmed that prizes would be awarded as in the previous year:

   1. Best Garden
   2. Best Kept Allotment
   3. Young Sportsperson of the Year
   4. Young volunteer of the Year
   5. Diligence for Todwick Junior and Infant School Pupils

   With the exception of the Diligence Awards it was intended that the certificates would be presented during the Garden/Historical Trail on 27 July.

   Mathieson/Hill would judge the Best Garden

   Hill would judge the best kept allotment

   Mathieson would arrange preparation of the certificates

2. Yorkshire Rural Action Awards

   Leah had nominated the Village Hall Building Works Committee for an award.

3. Gas Board Works

   Pantry reminded members of the meeting to be held in the village hall on the 27th March.

   Clerk said it was important that the contractors carrying out the works be supervised on a daily basis to ensure compliance with the agreed arrangements.

4. Notice Board

   Pantry considered that it was necessary for a further board to be provided for the exclusive use of the Council. For security and other reasons this might best be done inside the Post Office.

   Council agreed.

   Pantry would speak with the owner of the Post Office.

5. Rother Valley South Area Assembly Meeting

   Pantry reminded members that the 17th April meeting would be held at Todwick.

   Chairman would introduce the meeting.

   Leah would arrange refreshments.

6. Sign at Goosecarr Lane

   White had referred to Councillor Palmer's request for a sign to be placed on Goosecarr Lane at the A57 junction directing traffic to the village hall.

   Council did not consider this to be necessary since the hall was conveniently situated in the centre of the village.

7. Name Badges

   Leah referred to Councillor Palmer's suggestion that members and the Clerk be provided with name badges. These would be particularly useful when meeting people for the first time and at meetings involving external organizations.

   Council agreed that these would be useful but deferred any further discussion until after it had adopted a logo.

The Meeting Closed at 9.20 p.m.

The next monthly Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 29th April 2008.

The Annual Parish Assembly will be held at 7.30 p.m.