JRW/312

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Church Hall at 7.00 p.m.
on Tuesday 29th January 2008

Present

Councillor Langford - Chairman
Councillor Palmer - Vice Chairman
Councillor Hill
Councillor Kettell
Councillor Leah
Councillor Mathieson
Councillor Pantry
Councillor White
J R Walker - Clerk
PC Tina Jones
Support Officer Karen Coles
Worksop Guardian Reporter Debbie Lockett

07/139 APOLOGIES

There were no apologies.

07/140 APPROVAL OF THE MINUTES

18th December 2007

There were no amendments.

The minutes were signed as a correct record.

PC TINA JONES AND SUPPORT OFFICER KAREN COLES gave details of recent crimes reported in the village. These included the theft of a VW Passat from a driveway on Kiveton Lane and a razor blade being fixed next to an intercom at a house on Kiveton Lane.

A parking ticket had been issued to the owner of the car previously reported at The Pastures and this was now being parked in the correct manner.

The officers had been interacting with the children at the Junior and Infant School and it was hoped this would prove beneficial in the long term.

MATHIESON had been made aware of the theft of two aluminum greenhouse frames from the allotment site but was unsure as to whether this had been reported to the police.

07/141 MATTERS ARISING

07/124(5)

White updated members on the progress being made to approve the appearance of the electricity sub stations.
07/129

Mathieson understood that the Cricket Club had not yet applied for any grants.
07/120(2)

Leah/Mathieson had studied the existing Emergency Plan. They had revised some contact and other details and were in the progress of agreeing further revisions.
07/120(3)

Pantry remained unsatisfied with the response from RMBC in respect of the tree growing at an acute angle.

The Clerk was instructed to ask RMBC for a condition report.
07/115

Palmer/Leah had submitted the application for Lottery Funding and thanked members for their input.

07/142 URGENT ITEMS FOR LATER CONSIDERATION

Local Government and Public Involvement in Public Health.
11 Millhills
Cinema

07/143 CLERK'S REPORT

Clerk in addition to his routine duties and undertaking all the instructions given to him at the last meeting had:-

provided information to Councillors Leah and Palmer to assist with the application for grant aid at the Kiveton Lane Plantation
provided information to members generally on such matters as the Section 137 limit for financial year 2008/9
arranged for delivery of the graffiti wipes to Councillor Palmer
e-mailed various information to the Worksop Guardian newspaper who were to send a reporter to Council meetings
bound copies of the grant application related to the Kiveton Lane Plantation to the BBC Breathing Places Campaign into a booklet which he had distributed for circulation between members
made further enquiries concerning the condition of the shop forecourts and the leaning tree at The Pastures. The Borough Council had been unable to initiate a response from the landowner. The RMBC arboriculturist did not consider the tree to be unsafe.

07/144 FINANCIAL OFFICER'S REPORT

Clerk had:

returned the application form to RMBC requesting a precept of £32,000 for financial year 2008/9.
written several letters to the bank without reply and had now formally complained. He continued to receive letters informing him accounts had a debit balance when they did not. The bank had not replied to his request for the accounts to be available on-line. The request was to view only. Making payments would not possible on-line because of the need for the necessary checks but would assist the Clerk and the Internal Auditor in monitoring balances on any particular day. He would keep members informed.

Monies Received
	£
	Nil
Payments Since Last Meeting
1. GFP Construction - Release of Retention	770.21
2. Paper Island Ltd - "Informer" Printing	101.17
3. Todwick Village Hall Committee - Hall Rents	54.00
4. Todwick Village Hall Committee - Hall Rents	6.00
5. Yorkshire Water - Allotment Bill	82.89
6. Greenscene - Christmas Lights	35.95
7. H M Revenue & Customs - Tax/NI	219.82
8. Parkgate Mobility Centre - Stair Lift at Village Hall	300.00
Payments To Be Made
1. J R Walker - Salary & Expenses	682.20
2. J Marples - Village Maintenance	212.50
Signed Cheques Not Appearing On Bank Statements
1. Todwick Village Hall Committee	54.00
2. Todwick Village Hall Committee	6.00
3. Yorkshire Water	82.89
4. Greenscene	35.95
5. H M Revenue & Customs	219.82
6. Parkgate Motibility Centre	300.00
7. J R Walker	682.20
8. J Marples	212.50

Bank Statement Balances incl. bank interest
Business Premium	Business Reserve	Business Tracker	Community
£10,530.25	£0	£4,097.41	£1.00
Balances after all Payments Completed
Business Premium	Business Reserve	Business Tracker	Community
£8,936.89	£0	£4,097.41	£1.00

07/145 CORRESPONDENCE

Copies of all correspondence received had been delivered to members in advance of the meeting together with the Agenda and Minutes of the November 2007 Meeting.

RMBC - Objection to Planning Application 2007/2253
Wales Parish Council - Parish Review

Clerk had given the Council's position.
Government Office for the East Midlands - Draft East Midlands Plan Panel Report
RMBC - Planning Application RB2007/2253
RMBC - Planning Application RB2007/2253
RMBC - Parish Network Meeting 31.1.08
Groundwork Dearne Valley - Rotherham Environment Meeting.
Local Works - Sustainable Communities Bill
Communities and Local Government - Conduct of Local Authority Members
Hodsock Parish Council - Topple Testing Memorials in Cemeteries.

Clerk had informed that Todwick Parish Council had no responsibility for cemeteries but had expressed a willingness to liaise on any matters which were of mutual interest and encouraged future communication.
RMBC - Parish Partnership Working on Public Rights of Way

Clerk had requested more information.
Charity Commission E-mail - Goosecarr Lane Recreation Ground

Clerk was aware of apparent differences with the ruling given by the External Auditor and had written to BDO Stoy Hayward in an attempt to clarify the situation.
BDO Stoy Hayward - Recreation Ground Charity

Clerk this was the response to his letter and set out the way the charity should be managed.
Chesterfield Canal Partnership - 20/20 Vision Document

07/146 PLANNING APPLICATIONS

RB2007/2308

Demolition of existing garage and erection of two storey side and rear and single storey front extension at 20 The Meadows for Mr. P Hague and Miss S Huntley.

Resolved to offer no objection.
RB2007/2364

Single storey rear and side extension at 12 St Paul's Close for D Wilde.

Resolved to offer no objection.
RB2008/0015

Single storey front extension at 5 Todwick House Gardens for Mr. & Mrs. Knowles.

Resolved to offer no objection.
RB2008/0038

Single storey side and rear extension at 19 Rayls Road for Mr. and Mrs. Burgess.

Resolved to offer no objection.

07/147 COMMITTEES

Allotments

Mathieson

Informed that the holders of two and a half allotments had been asked to vacate them because they were not being cultivated. New holders were now cultivating these and only six and a half were un-let.
Was optimistic that these would be let to those living in adjacent parishes.
Would be collecting rents on the 30th March in the village hall between 11 and 12.30 a.m.
Reported that rents had not been increased for some time and it was necessary to give one years notice in advance of any increase.
Informed that Councillor Hill had kindly agreed to judge the Best Kept Allotment Competition for 2008.
Suggested that a plaque and smaller monetary prize be awarded to the winner of the Competition.

Leah would book the hall.

Resolved to increase rents for year 2009/10 to £10 for a full plot and £6 for a half plot.

There would be no concessions.

07/148 COUNCIL VACANCY

Clerk RMBC had confirmed that Council could now fill the vacancy.

Resolved to co-opt Mr. David Gregory of 49 The Pastures.

07/149 MEMBER'S ACTIVITY REPORTS

There were no further reports to make.

07/150 RECREATION GROUND CHARITY

Clerk had corresponded with the External Auditor following the Charity Commission's response to Councillor Mathieson concerning the management of the Recreation Ground Charity.

There remained confusion as to precisely how the Charity might be managed and its relationship with the Parish Council. The Clerk was instructed to prepare a document setting out the various responsibilities. He was to submit this for member's consideration in advance of seeking the approval of both the External Auditor and the Charity Commission.

07/151 VILLAGE PLAN

White/Leah

Reported on the success of the application for funding to provide computer hardware and training at the village hall.
Had circulated a questionnaire to every household in the Parish setting out the activities presently taking place in the village hall, highlighting forthcoming activities and seeking a response on potential additional activities.
Reported on the continued liaison between the Village Hall and Church Hall Management Committees. A quiz night with refreshments was to be held shortly.

07/152 STANDING ORDERS

Pantry had continued his study of the existing Orders and a document on Standing Orders and Chairmanship produced by the National Association of Local Councils. He would make his recommendations in due course.

07/153 NEIGHBOURHOOD WATCH

Leah was aware that Mr. Anderson was in the process of preparing the next newsletter.

07/154 VILLAGE MAINTENANCE

Palmer gave a précis of the duties carried out by the contractor since the last council meeting. Most time had been spent in clearing rubbish. The Contractor continued to open and close the gate to the recreation ground and read the water meter. Unfortunately he had hurt his leg and had yet to remove some of the Christmas lights.

White following the quotation received to repair the swings at the play areas had obtained contact details from the Chairman of a contractor who was prepared to complete necessary repairs at no cost to the Council. He was meeting the Contractor's agent on site on the 4th February to agree details.

More cosmetic work would remain outstanding including the removal of small quantities of moss from the safety surfacing.

07/155 NOTICE BOARD

White had copied the revised display sheet prepared by RMBC and passed on by the Clerk. Despite the inclusion of an item in the last edition of "The Informer" no suggestions for a Todwick Logo had been received. He had suggested that the pupils of the Junior and Infant School be encouraged to submit entries and Councillor Leah would shortly be consulting the Head teacher.

07/156 RISK ASSESSMENTS

White would be adding to those already prepared when time constraints allowed.

07/157 URGENT ITEMS

Local Government and Public Involvement in Public Health.

Pantry reported on the Council's ability to make and police By-laws. There was the option to impose fixed penalties for offenders.
11 Millhills

Palmer had received complaints of the condition of the cartilage of 11 Mill Hills. The property had been under construction for a considerable time. The property was unsightly and there were concerns that the debris was encouraging vermin.

Clerk would write to RMBC which presumably had powers under planning legislation and also write to the owner to encourage them to tidy the site in consideration to others.
Cinema

Palmer/Leah/White had attended the showing of a film in Sutton-cum-Lound Village Hall. These showings were funded through Nottingham County Council. They were consulting to see whether similar funding could be provided by Rotherham.

The Meeting Closed at 9.15 p.m.

The next monthly Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 26th February 2008.

Parish Council

Minutes of the meeting held in Todwick Church Hall at 7.00 p.m. on Tuesday 29th January 2008