JRW/295

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall at 7.00 p.m.
on Tuesday 19th September 2006

Present

Councillor Pantry - Chairman
Councillor Cloke
Councillor Kettell
Councillor Gregory
Councillor Palmer
Councillor Wolf

J R Walker - Clerk

06/55 APOLOGIES

Apologies had been received from Councillors Langford, B Waller and L Waller

06/56 APPROVAL OF THE MINUTES - 25th July 2006

06/46(5)

Gregory Alice Booth was no longer a member of Rotherham Borough Council but she remained a member of Wales Parish Council.

The minutes were signed with the above amendment.

06/57 MATTERS ARISING

06/41(4)

Gregory had contacted Rotherham Library Archive Service. She would continue to liaise and ensure records of all copies of "The Informer" newsletter were archived. This may involve some scanning of the earliest additions and/or transmitting copies electronically.
06/46(9)

Chairman would speak with the Headteacher of the Junior and Infant School and resolve the issuing of certificates to the award winners.
06/49

Resolved to include an item on the Agenda for the October Council Meeting.
06/54(4)

Gregory it had been found necessary for the Church to apply for planning permission to allow the erection of the temporary shed for use by the Todwick Toddlers.

06/58 URGENT ITEMS FOR LATER CONSIDERATIONS

Restrictions at the Church Hall

06/59 CLERK'S REPORT

Clerk had undertaken all the duties placed on him at the last meeting and attended further meetings of the Village Hall Improvement Liaison Group.

06/60 FINANCIAL OFFICER'S REPORT

Clerk

the audit for 2005/6 had now been completed. The issues raised by the External Auditor related to Risk Assessments, Approval of the Annual Return and the Publication Scheme with reference to the Freedom of Information Act 2000 would be discussed under later agenda items.
had displayed the Notice of Conclusion of Audit and Annual Return for Financial year 2005/6 for 14 days on the village notice board.

Monies Received
	£
1. Barclays Bank - BRA A/C Interest	348.16
2. Barclays Bank - BPA A/c Interest	11.38
Payments Since Last Meeting
1. Eastwood Press Ltd - "Informer" Printing	82.00
2. Zurich Municipal - LCAS Membership	99.88
3. BDO Stoy Hayward - Audit Fee	141.00
4. J R Walker - Salary & Expenses	542.19
5. HM Customs & Revenue - Tax/NI	175.88
6. J Marples - Village Maintenance	340.00
7. Tanimara Printing - Newsletters	93.00
8. Todwick Village Committee - Hall Rents	12.00
9. H M Revenue & Customs - Tax/NI	176.10
10. John Box Associates - Architects Fees	6386.71
Payments to Be Made
1. J R Walker - Salary & Expenses	535.09
2. Local Works - Contribution towards Cost of Leaflets	50.00
Un-presented Cheques
	Nil

Existing Bank Balances
Business Premium	Business Reserve	Community
£11.38	£59,458.70	£0.00
Balances After Payments Made
Business Premium	Business Reserve	Community
£12,833.89	£40,000	£1.00

06/61 CORRESPONDENCE

Copies of all correspondence received by the Clerk had been circulated in August and with the papers for the meeting.

SYPTE - Anti Social Behaviour
YLCA - Nominations for Rother Valley South Area Assembly
YLCA - Selection of RMBC Sustainable Communities Scrutiny Panel
RMBC - Tourism Hospitality and Leisure Businesses
RMBC - Tourism Businesses Workshop
RMBC - Todwick Bridge Road Diversion Works
RMBC - Hawk Hill Lane Brampton en le Morthern
RMBC - Event Pack
RMBC - Highway Matters
RMBC - Emergency Planning
YLCA - Selected Members of RMBC Scrutiny & Training Development Panels
RMBC - Spatial Options for the Core Strategy - Feedback
BDO Stoy Hayward - Audit 2005/6
YLCA - Sustainable Communities Scrutiny Panel
YLCA - Publication Policy
Kevin Barron MP - Sustainable Communities Bill
Groundworks Dearne Valley - Rotherham Environment Forum
RMBC - Scrutiny Report 2005/6
Rother Valley South Assembly - Nominations
Blue Bell Children's Hospice - Request for Donation

Resolved to consider at the October Council Meeting
RMBC - Planning Board
Kiveton Park Independent Advice Centre - Request for Donation

Resolved to consider at the October Council Meeting
RMBC - Community Buildings

Clerk - had sent the information requested
Parish Councillor John Palmer - Sustainable Communities Bill

Resolved to request 1000 copies of the latest leaflet and contribute £50 towards the cost of printing and postage.
Todwick Over 60's Club - Request for Financial Assistance

Resolved to consider at the October Council Meeting
WREN - Confirmation of Landfill Tax Credit Scheme Grant Conditions

Clerk had sent the return confirming the grant conditions were still being complied with.
RMBC - Invitation to Fixed Penalty Notice Event
RMBC - Tourism Meeting 10 October 2006

Chairman hoped to attend
Todwick Parish Bowling Club - Perimeter Fencing
Highways Agency - M1 Widening

Chairman had attended the event at Barlborough Village Hall. The improvement planned between junction 31 and the M18 had been delayed and was now programmed to start in January 2007.

The meeting was suspended at 8.30 p.m.

OPEN SESSION

Mr. A Tizard, Chairman of the Parish Bowling Club gave detailed information concerning the erection of a new perimeter fence. It would be necessary to apply for planning permission.

Open Session Closed at 8.45 p.m.

06/62 PLANNING APPLICATIONS

RB2006/1386

Single storey side extension at Oldstones, 4 Mill Close for Mr. S Hill

Resolved to offer no objection
RB2006/1389

Creation of split level patio to form external seating area with associated access ramp and railings at Red Lion, Sheffield Road for Mr. D Hicklin

Resolved to offer no objection
RB2006/1545

Two storey rear extension at 7 Mill Hills for Mr. and Mrs. Millard

Resolved to offer no objection
RB2006/1591

Application to fell an oak tree protected by Kiveton Park RDC TPO No.3 at land at Kiveton Hall Farm, Kiveton Lane for Hague Farming Ltd.

Resolved to object unless the tree was proved to be diseased by an independent and qualified arboriculturist
RB2006/1602

Conservatory to rear at 9 Mill Hills for Mr. & Mrs. Holmes.

Resolved to offer no objection
RB2006/1672

Two storey side and rear and single front extensions at 93 Kiveton Lane for Mr. & Mrs. Harris

Resolved to offer no objection

06/63 COMMITTEES

Village Hall Refurbishment Committee

Clerk gave details of the meetings held since the July Council Meeting. Completed tenders were due to be returned by 27th September.

Recreation Committee

Resolved to contribute £5,000 towards the cost of erecting new perimeter fencing at the Bowling Club.

06/64 RISK ASSESSMENTS

Resolved that all necessary risk assessments had been identified and safeguards were in place to protect against those risks.

06/65 ANNUAL RETURN / STATEMENT OF ASSURANCE - FINANCIAL YEAR 2005/6

Members confirmed having responded positively to each of the following statements and agreed to its meaning as it affected council.

	Agreed - Yes or No	'Yes' means that the council:
1. we have approved the statement of accounts which has been prepared in accordance with the requirements of the Accounts and Audit Regulations and proper practices	YES	Prepared its statement of accounts in the way prescribed by law
2. We have maintained an adequate system of internal control, including measures designed to prevent and detect fraud and corruption and reviewed its effectiveness.	YES	Made proper arrangements and accepted responsibility for safeguarding the public money and resources in its charge
3. We have taken all reasonable steps to assure ourselves that there are no matters of actual or potential non-compliance with laws, regulations and codes of practice which could have a significant financial effect on the ability of the council to conduct its business or on it finances.	YES	Has only done things that it has the legal power to do and has conformed to codes of practice and standards in the way it has done so.
4. We have provided proper opportunity for the exercise of electors' rights in accordance with the requirements of the Accounts and Audit Regulations.	YES	Have given all persons interested the opportunity to inspect and ask questions about the council's accounts.
5. We have carried out an assessment of the risks facing the council and taken appropriate steps to manage those risks, including the introduction of internal controls and/or external insurance cover where required.	YES	Considered the financial and other risks it faces in the operation of the council and has dealt with them properly.
6. We have maintained an adequate and effective system of internal audit of the council's accounting records and control systems.	YES	Arranged for a competent person, independent of the financial controls and procedures, to give an objective view on whether these meet the needs of the council.
7. We have taken what we consider to be appropriate actions on all matters raised in reports from internal and external audit.	YES	Has taken appropriate action in response to matters brought to its attention by internal and external audit.
8. We have considered whether any litigation, liabilities or commitments, events or transactions, occurring either during or after the year end, have a financial impact on the council and, where appropriate has included them in the statement of accounts.	YES	Disclosed everything it should have about its business during the year including events taking place after the year end if relevant.

Resolved to

Accept the specific answers given in the Statement of Assurance submitted as part of the Annual Return and submitted to the External Auditor
Approve the Statement of Accounts.

06/66 PUBLICATION SCHEME - FREEDOM OF INFORMATION ACT 2000

Resolved to

Adopt and maintain the Publication of Information Scheme presented by the Clerk and Financial Officer
Publish the document by displaying on the public notice board

06/67 NEIGHBOURHOOD WATCH

Palmer Leaflets had been delivered to every household which included warnings of scam letters.

06/68 VILLAGE MAINTENANCE

Palmer gave details of the work carried out including hedge cutting, clearing of litter, works at the cricket pavilion and preparation of a base for the Toddler Group's Shed in the Church Grounds. Mr. Marples was presently on holiday.

06/69 NOTICE BOARD

Gregory had asked the Clerk to write to Mr. Birtles with a view to obtaining permission to erect the Board on the land he owned adjacent to the carpet shop at The Pastures.

Clerk had written to Mr. Birtles Solicitor requesting the new contact address.

06/70 TRUSTEE/MANANAGEMENT COMMITTEE TRAINING SESSIONS

Palmer had received confirmation that there would be at least 10 attending. He and the Village Hall Secretary had previously received the training but would attend to ensure all went well.

06/71 DOG WASTE BINS

Resolved to discuss at the October meeting.

06/72 URGENT ITEMS

Restrictions at the Church Hall

Gregory explained that in order to comply with planning restrictions after Council Meetings held in the Church Hall it would be necessary for everyone to have left the whole of the Church premises by 9.30 p.m.

The Meeting Closed at 9.45 p.m.

The next Council Meeting will be in Todwick Church Hall
at 7.00 p.m. on Tuesday 31 October 2006

Parish Council

Minutes of the meeting held in Todwick Village Hall at 7.00 p.m. on Tuesday 19th September 2006