JRW/385

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 28th January 2014

Present

Councillor Hill – Chairman
Councillor Carter
Councillor Ferris
Councillor Greer-Waring
Councillor Gregory
Councillor Leah
Councillor Northall
Councillor White
J R Walker – Clerk & Financial Officer
Borough Councillor Watson

Borough Councillor Watson had experienced computer problems over the previous few days but nonetheless gave members information about:

His proposed discussions with Borough Cabinet Member Gerald Smith in connection with the revised bus services proposed by the SYPTE.
The introduction of a 40 mph speed limit on Red Hill at Kiveton Park with associated parking restrictions.
The discretionary funding presently available to him in his capacity as a Borough Councillor.

13/130 APOLOGIES

There were no apologies.

13/131 APPROVAL OF THE MINUTES

16th December 2013

13/120 Para. 4

Minute to read It not I.

The amendment was made and the minutes were signed as a true record

13/132 MATTERS ARISING

13/102 Planings

Gregory enquired when any surplus might be available for use at the recreation ground.

Ferris was certain there would be a good quantity remaining after the necessary works had been completed at the allotments and he would inform when these were available.
13/121(2) Walking Bus Scheme

White would delay any discussion with the headmistress until after the waiting/parking restrictions had been introduced.
13/83 Emergency Plan

Leah had received information from Councillor Greer-Waring and Councillor White would be giving his shortly. She would then send the revised document to Members for their further comments before amending as necessary and instructing the Clerk to forward to RMBC. An item would be included in the next edition of “The Informer” seeking any interest/support from residents volunteering relevant services/resources in the event of a major incident occurring.

13/133 DECLARATION OF MEMBER’S INTERESTS

Greer-Waring was a member of the village hall committee.

13/134 URGENT ITEMS FOR LATER CONSIDERATION

No urgent items were to be raised.

13/135 CLERK’S REPORT

Clerk had undertaken all the duties placed on him at the last meeting and sent welcome letters to new residents.

13/136 FINANCIAL OFFICER’S REPORT

Monies received
	£
1. British Gas – Feed-in Tariff	371.69
Un-presented cheques
1. Todwick Parish Rec. Grd. – November Grounds Maintenance	918.92
2. Todwick Village Hall – Rent	12.00
3. Stephen Hill – Sign Repairs	65.00
4. Yorkshire Water – Allotment Bill	30.31
5. RMBC – December Grounds Maintenance	42.28
6. Todwick Parish Recreation Ground – December Grounds Maintenance	918.92
Payments made since last meeting
1. Todwick Village Hall – Rent	12.00
2. Stephen Hill – Sign Repairs	65.00
3. Yorkshire Water – Allotment Bill	30.31
4. RMBC – December Grounds Maintenance	42.28
5. Todwick Parish Recreation Ground	918.92
6. HMRC – January Tax/NI	327.91
Payments to be made
1. J R Walker – Salary/Expenses	603.19
2. Bryan Ferris – Christmas Tree Lights	75.96
3. Jean Leah – Grant Application Expenses	75.80

Bank statement balances
Business Saver (Gratuity)	Business Saver (Cheque Feeder)	Business Saver (Sports Pavilion)	Community (Cheque)
£4,808.10	£14,237.90	£38,033.50	£1.00
Bank balances after all payments completed
Business Saver (Gratuity)	Business Saver (Cheque Feeder)	Business Saver (Sports Pavilion)	Community (Cheque)
£4,808.10	£12,086.53	£38,033.50	£1.00

13/137 CORRESPONDENCE

Written correspondence received and passed to Members.

RMBC – Parish Precepts, Council Tax Base and Grants for 2014/15
SYPTE – Senior Travel Pass

Correspondence had also been received via E-mail and forwarded by the Clerk to Members on their receipt. The Clerk had replied where appropriate.

RMBC – Dangerous Tree
Councillor White – Terms of Reference for RVS Parishes Meeting
RMBC – Area Assembly Meeting
Councillor White – Emergency Plan
Councillor White – Research re Vanessa Evans Letter
Councillor Greer-Waring – Terms of Reference for RVS Parishes Meeting
Councillor Leah – Tribute to Clive Pantry
Councillor Northall – Terms of Reference for RVS Parishes Meeting
Councillor Northall – Parish Plan
Rural Action Yorkshire – Seasons Greetings and Latest Parish and Town Council News
Councillor Leah – The Latest RAY E:Bulletin
Councillor Leah – Terms of Reference for RVS Parishes Meeting
RMBC – Possible Planning Enforcement Issue
RMBC – Dangerous Tree
YLCA – Government Statement re Localisation of Council Tax Support Grant
Councillor White – Delivery of Road Planings
Voluntary Action Rotherham – Email Bulletin 38: 20th December 2013
Councillor Northall – Resignation
Councillor Greer-Waring – Resignation
Various Councillors – Resignation
Ray Sykes – Waiting Restrictions/Problem Parking at Mortains and Kiveton Lane
Various Councillors – December Council Minutes
Councillor Leah – Tribute to Clive Pantry
Vanessa Evans – Family History
Colin Savage – Footpath 22
Sheila Pantry – Cancellation of South Rotherham Rural Transport Users Group Meeting
Councillor Leah – Tribute to Clive Pantry
YLCA – Information Note for Week Ending 23 December 2013
Sheila Pantry – Tribute to Clive Pantry
Councillor Northall – Tribute to Clive Pantry
Councillor White – Tribute to Clive Pantry
Councillor Ferris – Tribute to Clive Pantry
Councillor Greer-Waring – Tribute to Clive Pantry
YLCA – Parish Precepts Council Tax and Local Council Tax Support Grant
Councillor Hill – Tribute to Clive Pantry
Norman Anderson – Village Hall Rent
Councillor Gregory – Parish Precepts Council Tax and Local Council Tax Support Grant
Chesterfield Canal Trust – E Newsletter Number 59
YLCA – Community Governance Programme
SYPTE – Objections/Comments re Proposed Bus Service Changes
Voluntary Action Rotherham – Email Bulletin 39 : 3rd January 2014
SYPTE – Objections/Comments re Proposed Bus Service Changes
Aston Parish Council – Village Maintenance
Councillor Gregory – Village Maintenance
Councillor Gregory – Objections/Comments re Proposed Bus Service Changes
Mrs. Marie Dabell – Objections/Comments re Proposed Bus Service Changes
Mr. Alan Turner – Objections/Comments re Proposed Bus Service Changes
Borough Councillor Watson – Objections/Comments re Proposed Bus Service Changes
Mr. Alan Turner – Objections/Comments re Proposed Bus Service Changes
Sheila Pantry – Todwick Summer Events and Village Appearance
Sheila Pantry – Buses and Todwick Summer Events
Councillor Ferris – Water Meter Reading
YLCA – Guidance for Councils on Weekly Bin Collections Published
NALC – 2014 Events Calendar
Councillor Hill – Allotment Vermin inc. Rabbits
Councillors Leah, Greer-Waring, Northall, White and Gregory – Summer Events
Voluntary Action Rotherham – Email Bulletin 40: 10th January 2014
Councillor Hill – Village Hall Brickwork Defects
Councillor White – Thanks To Councillor Hill re Village Hall Brickwork Defects
Mr. Alan Turner – Buses (2)
RMBC – Vacancies : Independent Member, Rotherham Standards Committee
Voluntary Action Rotherham – JSNA Online Resource Consultation Workshop
Councillor White – Cheques
Councillors Gregory and White – Grant and Land Ownership at Recreation Ground
Kiveton Park Advice Centre – Funding
Councillor Hill – Grant and Land Ownership at Recreation Ground
Councillor Hill – Village Hall Brickwork Defects
Colin Savage – Quarry Footpath 22
Wales Parish Council – Quarry Footpath 22
Sheila Pantry – Grants, Todwick Funday and Summer Events etc
Councillor Gregory – Village Maintenance
Local Council Advisory Service – Bulletin Feedback
Councillors, Carter, Northall and White – Todwick Funday and Summer events etc
Voluntary Action Rotherham – Email Bulletin 41: 17th January 2014
RMBC – Extension of Existing Road Closure.
NALC – What next for Localism?
Councillor Gregory – Buses Liaison Meeting
RMBC – Quarry Footpath 22
Councillors Northall and White – War Memorial
RMBC – Weekly Planning Details
RMBC – Casual Vacancy
RMBC – Winter Service 19 & 20 January 2014
RMBC – Quarry Footpath 22
RMBC – Winter Service 19 & 20 January 2014
Colin Savage – Quarry Footpath 22
RMBC – Possible Planning Enforcement Issue
Keeble Hawson – Deeds for Children’s Playground
YLCA – South Yorkshire Branch Papers
Councillor Gregory – Buses Liaison Meeting
SYPTE – Todwick Village Objections/Comments re Proposed Bus Service Changes
Alan Turner – Todwick Village Objections/Comments re Proposed Bus Service Changes
Marie Dabell – Todwick Village Objections/Comments re Proposed Bus Service Changes
Tony Rusling – Todwick Village Objections/Comments re Proposed Bus Service Changes
Chesterfield Canal Trust – E Newsletter Number 60
RMBC – Parish Precepts, Council Tax Base and Grants for 2014/15
RMBC – Area Assembly Meeting
RMBC – Uprising Vs JADE Poster
Voluntary Action Rotherham – Email Bulletin 42: 24th January 2014
RMBC – Area Assembly Meeting Revised Copy of Agenda
Sheila Pantry – Clive’s Memorial / Todwick Summer Events Details 26.1.14
Sheila Pantry – Senior Travel Pass
RMBC – Revised Copy of Agenda
SYPTE – Todwick Village Objections/Comments re Proposed Bus Service Changes
Alan Turner – Buses / Kevin Barron MP (2)
Voluntary Action Rotherham – Rotherham Infrastructure Network Annual Survey
Councillor Greer-Waring – Todwick Summer Events Details

13/138 PLANNING APPLICATIONS

RB2013/1668

Listed Building Consent for the erection of single storey rear extension, internal alterations and installation of Velux roof window at 32 Kiveton Lane Todwick for Mr. Thomas.

Resolved to offer no objection.

13/139 COMMITTEES

Allotments

Ferris had spoken with Farmer Waller about the rabbit problem.

Hill had inspected the site and identified the principal habitats as presently being at the eastern boundary.

Ferris would contact the RMBC Pest Control Officer to see whether he could help.
Ferris had spoken with Charles Mullins the Arboricultural Officer at RMBC in connection with trees which were potentially in a dangerous condition.

Recreation Ground

Gregory reported that he had spoken with the Coal Authority in connection with the formal registration of the ground. He had also obtained copies of Parish Council Minutes from 1972 and sent these to Sport England in connection with the submission for grant aid to extend and improve the sports pavilion.

Resolved that formal registration of all Council owned land be pursued.

Hill would arrange the requisite submissions.
Gregory and Carter would make enquiries to ascertain whether it might be possible to extend the northern boundary of the recreation ground.
Gregory had met with representatives of the Bowling Club and undertaken an inspection of the pavilion. The external cladding was in need of replacement and since the Council owned the building it was its responsibility. Bowling Club Members were prepared to fix the cladding if the Council would purchase the materials.
Resolved to purchase external cladding at a cost of £834 + VAT.

13/140 PRECEPT 2014/15

Further to Minute 13/91 the Parish Council had now been notified that Localised Council Tax Support for 2014/15 amounting to £2,212 was to be paid to the Parish Council in addition to the precept. This grant would allow parishes to set the same council tax as in 2013/14 by reducing the amount required in precept. In order that council tax paid by Todwick Residents for 2014/15 be the same as in 2013/14 income from the precept would need to be reduced by £2,212.

Resolved that the Precept to be requested for financial year 2014/15 be £42,188.

Clerk would inform RMBC.

13/141 PARISH PLAN ACTION PLAN

Northall had met with the Rev. Vicky Camber who had agreed to dedicate the war memorial. The only available date for her to do so in the near future was the 29 March. In addition to a short ceremony at the memorial Northall also suggested that it would be appropriate to have a few light refreshments in the village hall afterwards where she hoped the Council would also agree to provide an exhibition of war memorabilia. She reminded Members that this year was the 100th anniversary of the beginning of the First World War. Bearing in mind Borough Councillor Watson’s earlier comments about possible funding she enquired whether this might be a possibility.

Resolved that arrangements be made for the unveiling and dedication of the war memorial with the provision of light refreshments and a memorabilia exhibition afterwards.

Clerk would make enquiries in respect of funding via Councillor Watson.
Leah was to update the list of outstanding issues on the Parish Plan Action Plan and report to the February meeting. She would also bring a discussion document addressing both those issues and giving a vision for the future.

13/142 MEMBER’S ACTIVITY REPORTS

Northall had been speaking with leaders at Kiveton Youth Club which many young people from Todwick attended. The Youth Bus which visited the village was also being well attended. She advised that the first Mega Active Camp would be held over four days immediately following the May Bank holiday. The second camp would be on the second week of the School Summer holidays in July.
White had continued to liaise with Ringway and was doing all he could to progress completion of the war memorial.
White had discussed the possible formation of a youth council with Mr. McKee the Deputy Head-teacher at Wales High School. Mr. McKee was to discuss this with all the Todwick pupils and get back to him. If the response was positive he would interact with the School and then contact Aston Parish Council, which had completed a similar exercise in that parish.
White gave details indicating monies received to date from the solar panels at the village hall. In some 3.9 years total income would likely equate to the outlay on providing them. For the remaining years that the panels remained serviceable i.e. some 20 years the income would provide additional funds for the council to expend as it wished.

13/143 VILLAGE MAINTENANCE AND INSTALLATION OF SEATS AROUND THE VILLAGE

Gregory reported that Aston Parish Council was not prepared to enter into a maintenance agreement. However he had sent details to Wales Parish Council and anticipated a response shortly. Works would include weekly litter picking with additional picking as considered necessary, tidying of flower beds and general enhancement of the village appearance.
White and Gregory would be installing the picnic benches in the spring and the refurbished seat onto the war memorial area when the construction works were completed.
White would liaise with Todwick Property Services in order to arrange reinstatement of brickwork to the dwarf-wall planting beds at The Pastures.

13/144 TRAFFIC AND TRANSPORTATION MATTERS

Gregory reported that despite suggestions to the contrary the South Yorkshire Passenger Transport Executive had no intention of meeting Todwick residents. Mixed messages from the Executive had certainly not helped the situation. Bus users and the Council would just have to wait until the Executive’s decision on amendments to local bus services. Similar reductions in services appeared to be happening generally throughout the country. He had spoken with Borough Councillor Watson on this matter who was taking this up with Kevin Barron MP.

13/145 VILLAGE HALL STRUCTURAL DEFECTS

Hill had visited the site with the structural engineer whose report was anticipated shortly. The problem related to the length of continuous brickwork without any provision for expansion. The cracks would be sealed with silicone and monitored thereafter for further movement.

13/146 PARISH COUNCIL INCLUSION ON “FACEBOOK”

Greer-Waring explained the benefits of the Council having a dedicated page on the site.

Resolved to defer any decision until after a demonstration to be provided by Councillor Greer-Waring at the February Council meeting.

13/147 COUNCIL VACANCY

No expressions of interest had yet been received. The vacancy would be advertised in the next edition of “The Informer” and on the village web site.

13/148 CLIVE PANTRY

Members referred to the enormous contribution made to the village and many years of dedicated service to the parish council by Clive. The millennium now 14 years old had lost its significance. Clive and his wife Sheila had been instrumental in obtaining the funding to provide the garden area at the recreation ground and dedicating this to Clive seemed to be an entirely suitable memorial.

Resolved

That subject to the agreement of Sheila the millennium garden at the recreation ground be completely refurbished, new planting added and a plaque erected dedicating the area to the memory of ex Councillor Pantry.
That the Parish Council subsequently maintain the area to the highest standard.

13/149 URGENT ITEMS

There were no urgent items to discuss.

Meeting Closed at 9.50 p.m.

The next Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 25th February 2014.

Parish Council

Minutes of the meeting held in Todwick Village Hall at 7.00 p.m. on Tuesday 28th January 2014