JRW/385

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 17th December 2013

Present

• Councillor Hill – Chairman
• Councillor Carter
• Councillor Greer-Waring
• Councillor Gregory
• Councillor Leah
• Councillor Northall
• Councillor White
• J R Walker – Clerk & Financial Officer
• Mr. and Mrs. Housley (open session)

Members and the Clerk observed a minutes silence in memory of Councillor Clive Pantry who had so regrettably died the previous day.

13/111 APOLOGIES

Apologies had been received from Councillor Ferris and Borough Councillor Watson

13/112 APPROVAL OF THE MINUTES

26th November 2013

There were no amendments and the minutes were signed as a true record

13/113 MATTERS ARISING

1. 13/83 Defibrillator Cabinet

   White reported that the defective cabinet had been replaced. The new one was lockable and sound but still had faults.

2. 13/102 Allotments

   White had spoken with the contractor for the A57 Improvement Scheme who had very generously offered to deliver free of charge a 20 tonne load of road planings to the allotment site that Thursday.

   Gregory asked that any surplus be retained for use at the recreation ground.

3. 13/102 Recreation Ground

   White reported that he had completed the drawings and documentation for the planning application relating to the extension and refurbishment of the pavilion and which the Clerk had posted earlier that day.

4. 13/103 Youth Council

   White had attended the awards ceremony at Wales High School. He had been unable to speak with Mr. McKee on the night but anticipated contacting him shortly.

   Northall related her experiences in the recent past when she had spoken with teachers at the School but had not pursued further because of the non-availability of the village hall for youth events and advice given by youth workers at Kiveton Youth Club.

5. 13/106 Public Seats

   White had re-built, painted and re-fixed the memorial plaque to the bench from the corner of The Pastures and Kiveton Lane. He would be re-siting it once the war memorial area was complete.

6. 13/83 Emergency Plan

   Leah had circulated a draft of the revised plan and asked members to inform her of any necessary additions/amendments. Once completed the Clerk would submit to RMBC.

7. Councillor Pantry

   Leah informed on support given on the morning of the very sad death of Councillor Pantry.

   Members and the Clerk related the tremendous contribution he had made to the Parish Council and village affairs generally.

   Resolved that a tribute be placed on the Todwick Village Web Site.

13/114 DECLARATION OF MEMBER’S INTERESTS

Greer-Waring and Northall were members of the village hall committee.

13/115 URGENT ITEMS FOR LATER CONSIDERATION

1. Power Cuts

13/116 CLERK’S REPORT

Clerk had undertaken all the duties placed on him at the last meeting and sent welcome letters to new residents.

13/117 FINANCIAL OFFICER’S REPORT

	£
Monies received
1. Barclays Bank – Interest	7.60
Un-presented cheques
1. Mr. Brian White – Councillor Expenses	13.84
Payments made since last meeting
1. Jewson – Hardwood Seat Slats	70.13
2. Hi-Tec Print – “Informer” Printing	90.00
3. Todwick Village Hall – Rents	30.00
Payments to be made
1. HMRC – December Tax/NI	327.51
2. RMBC – Nov. Grounds Maintenance	42.28
3. Todwick Parish Rec. Grd. – Nov. Grounds Maintenance	918.92
4. J R Walker – December Salary & Expenses	556.40
5. RMBC – Planning Fee	385.00
6. David Gregory – Litter Pick Expenses	19.80
7. Brian White – Councillor Expenses	5.88

Bank statement balances
Business Saver (Gratuity)	Business Saver (Cheque Feeder)	Business Saver (Sports Pavilion)	Community (Cheque)
£4,808.10	£15,216.92	£38,033.50	£1.00
Bank balances after all payments completed
Business Saver (Gratuity)	Business Saver (Cheque Feeder)	Business Saver (Sports Pavilion)	Community (Cheque)
£4,808.10	£12,947.29	£38,033.50	£1.00

13/118 CORRESPONDENCE

Written correspondence received and passed to Members.

1. Rotherham Holiday Aid – AGM and Request for Support

2. Vanessa Evans – Request for Information

   White had been through the church parish records but had been unable to find any reference to the family referred to. He would have another check and inform the Clerk should he discover something.

   Clerk would inform Vanessa Evans.

3. Highways Agency – M1 Smart Motorways

   Resolved that a suitable item be placed on the Todwick Web Site.

Correspondence had also been received via E-mail and forwarded by the Clerk to Members on their receipt. The Clerk had replied where appropriate.

1. Various Councillors – Bus Services

2. Councillor Gregory – RB2012/1654

3. Chesterfield Canal Trust – Newsletter Number 58

4. Marie Dabell – Bus Changes

5. Councillor White – Article in “The Star” Newspaper

6. Alan Turner – Todwick Buses

7. RMBC – On-Street Parking – Kiveton Lane, Todwick

8. RMBC – Copy of Electoral Roll

9. Councillor Leah – Copy of Electoral Roll

10. Councillor Leah – Notes from Open Session

11. RMBC – A57 between J31 of the M1 and Anston

12. RMBC – Bagged Rock Salt

13. Norman Anderson – Rents Invoice

14. Mr. Malia – Bus Services

15. Sheila Pantry – A57 between Junction 31 of the M1 and Anston

16. Various Councillors – “The Informer” and Flyers

17. Voluntary Action Rotherham – Email Bulletin No. 35: 29th November 2013

18. YLCA – Local Government Act 1972 Section 137 Expenditure Limit 2014/2015

19. Councillor Greer-Waring – Parish Council Inclusion on “Facebook”

20. Councillor White – Objection to Parish Council Inclusion on “Facebook”

21. Councillor Greer-Waring – Informer & Urgent Flyer and other things

22. Sheila Pantry – Buses and Kevin Barron MP

23. Various Councillors – Objections/Comments re Proposed Bus Service Changes

24. Councillor Pantry – Buses Additional Point

25. Councillor White – British Gas Feed-In-Tariff Meter Reading

26. Various Councillors – Minutes and Agenda

27. Councillor Leah – Contracts

28. Various Councillors & RMBC Councillor Watson – Proposed Bus Service Changes

29. Sheila Pantry – Objections/Comments re Proposed Bus Service Changes

30. Councillor Gregory – VAT

31. RMBC – Parking on Kiveton Lane

32. RMBC – Closure Notice

33. RMBC – Declaration of Interests Update

34. SYPTE – Rotherham Bus Partnership Consultation

35. Sheila Pantry – Buses

36. Councillors Greer-Waring & White – Defibrillator

37. Bramley Parish Council – Council Tax Benefit Support Grant

38. Brinsworth Parish Council – Council Tax Benefit Support Grant

39. Councillor Greer-Waring – Council Tax Benefit Support Grant

40. Councillor Greer-Waring – Objections/Comments re Proposed Bus Service Changes

41. RMBC Councillor Beck – Objections/Comments re Proposed Bus Service Changes

42. Sheila Pantry – Bus Services Petition

43. SYPTE – Rotherham Bus Partnership Consultation

44. Councillors Ferris, Hill & Northall – John Topham Memorial Seat

45. Councillor White – Planning Permission for New Pavilion

46. Councillor White – Memorial Site and Christmas Tree

47. Sheila Pantry – Minutes & Agenda on Web Site

48. Councillor Leah – Pavilion Grant : Documents Required

49. Councillor Hill – Parking on Kiveton Lane

50. Councillor Hill – Fencing to Mary Gregory Children’s Play Park

51. Mr. Ray Sykes – Problem Parking at Junction of Mortains and Kiveton Lane

52. YLCA – Future of Local Audit : Draft Regulations Consultation

53. RMBC – Council Tax Support Grant Allocations 2014/15

54. YLCA – White Rose Update December Edition

55. Thurcroft Parish Council – Council Tax Benefit Support Grant

56. Councillor Carter – Supply of Christmas Tree

57. Various Councillors – Supply of Christmas Tree

58. Voluntary Action Rotherham – Email Bulletin 36: 6th December 2013

59. Voluntary Action Rotherham – Provision for Christmas Support

60. Councillors Greer-Waring, Pantry & White – Council Tax Support Grant Allocations

61. Norman Anderson – Village Hall Cracks

62. Councillors Hill, Leah & White – Village Hall Cracks

63. Councillors Northall & White – Fencing to Mary Gregory Children’s Play Park

64. Councillor Leah – Letter re Grant Application

65. Clerk to Laughton Parish Council – Change of Clerk’s Details

66. Sheila Pantry – Bus Proposals: Letter from SYPTE via Kevin Barron MP

67. RMBC – Parish Meeting

68. Councillor Hill – MGG Children’s Play Park Boundaries

69. Councillor White – Council Tax Benefit Support Grant

70. Councillor White – Village Hall Cracks

71. Sheila Pantry – Buses

72. Alan Turner – Buses

73. Councillor White – Parish Meeting

74. Councillor White – Christmas Tree & Lights

75. Crime Reduction Project Officer – Stolen Quad Bike

76. Chris and John Rodley – New Email Address

77. Councillor White – Mary Gregory Park Fencing

78. RMBC – Problem Parking at the Junction of Mortains and Kiveton Lane.

79. Mr. Ray Sykes – Problem Parking at the Junction of Mortains and Kiveton Lane.

80. Councillors Gregory, Greer-Waring, Northall and White – Planning Application

81. Sheila Pantry – South Rotherham Rural Transport Users Group

82. Councillor Hill – Parking Problems at Mortains/Kiveton Lane

83. Councillor Northall – Walking Bus Scheme

84. Councillor Ferris/Richard Moyse – Dangerous Tree

85. YLCA – Outdoor Gym Equipment

86. Councillor Hill – MGG Children’s Play Park Boundaries

87. Councillor Leah – South Rotherham Rural Transport Users Group

88. RMBC – Planning Fees

89. Colin Savage – Footpath 22

90. Councillors Northall and White – Further re Planning Application

91. Voluntary Action Rotherham – Email Bulletin 37: 13th December 2013

92. Councillor Hill – MGG Children’s Play Park Boundaries

93. Colin Savage – Christmas Wishes

94. Sheila Pantry – South Rotherham Rural Transport Users Group

95. Councillor Leah – South Rotherham Rural Transport Users Group

96. Councillor White – British Gas Feed-In-Tariff Meter Reading

97. Borough Councillor Watson – Apologies for Non-attendance at Meeting

98. RMBC – Dangerous Tree

99. RMBC – Storth Lane

100. RMBC – Parish Meeting Minutes

101. Councillor Ferris – Apologies for Non –attendance at Meeting + Allotments Information

102. Councillors Greer-Waring & Northall – Councillor Pantry

103. Councillor White – Road Planings

104. RMBC – Notice of Casual Vacancy

13/119 PLANNING APPLICATIONS

1. RB2013/1598

   Erection of dwelling at land adjacent to 39 Goosecarr Lane for Mr. N Loukes.

   Resolved to offer no objection.

2. Greer-Waring/Northall gave details of a property under construction to the rear of the carpet shop at The Pastures which appeared to be to a design not complying with the approved planning application. A resident had complained the RMBC about this but had received no reply.

   Clerk would report the matter to the Borough Council and request enforcement action be taken as necessary.

13/120 COMMITTEES

Village Hall

Greer-Waring The Christmas Fayre was held on 7th December and made a profit of around £1,800. The attendance to see Father Christmas was a very poor 13 children. Consideration was being given as to how to re-invigorate the fayre so that it appealed to a wider audience. The Raffle had been a big earner and she thanked everyone who had sold tickets and donated prizes.

The Committee was looking at planning the events for 2014 and had provisionally set Saturday 29th November as the date for next year’s Christmas event.

Northall suggested that in future an article be included in “The Informer” which might increase raffle ticket sales.

The Defibrillator training had been held on Thursday 12th December with an attendance of around 15 people. This was fewer than had been hoped for but everyone who did come along seemed genuinely interested and pleased that there was now a defibrillator in the village. More people had expressed an interest in the Heart Start Scheme so I she would be pursuing that further, in the New Year. She wished to place on record a big thank you to Warren Bostock of YAS for running the training.

Shoe-boxes had been donated for the Homeless via the Cathedral Archer Project. It had been a very good response considering that it had been quite a last minute thing and not widely advertised. It showed that people did read “The Informer”. She had taken a total of 26 boxes (8 of those were from the Church) to the Cathedral in Sheffield where they had been very much appreciated.

Recreation Ground

Gregory reported that the grant application to Sport England had been made and thanked Councillors Leah and White for their invaluable assistance. Draft letters had been prepared for submission to other granting bodies if required.

The sign had been replaced in the play park and he thanked Councillor Hill for arranging this.

A complaint had been received concerning the erection of a gazebo at the far end of the recreation ground and wheel tracks being found across the cricket field. Those thought to have been responsible had been spoken to and assurances given that it would not happen again.

He had observed lights on and the sports pavilion entrance door left open on the previous Saturday. He had already spoken with the Junior Football Club about this and would be referring to both events at the user group meeting to be held in January 2014.

Children’s Playground

Chairman had inspected the perimeter fencing. He would obtain the necessary forms and complete the necessary documentation to obtain the release of the land certificate now the 25 year restriction and mortgage in favour of the Church imposed at the time of sale had now expired.

The meeting was suspended at 8.05 p.m.

OPEN SESSION

1. Mr. and Mrs. Housley enquired as to whether anything further had been heard following the submission of the letter and petition concerning the proposed changes to bus services. Whilst travelling on the 17.14 hrs bus service from Pond Street they had noticed a SYPTE employee recording the number of passengers and their point of alighting or leaving the bus.

   Gregory/Clerk were able to confirm that nothing in addition to the confirmation of receipt of the Parish Council letter and enclosures had yet been received. Research would be continuing to record the accurate picture of usage etc.

The Open Session Closed at 8.15 p.m.

13/121 PARISH PLAN ACTION PLAN

1. Resolved to thank Councillors Ferris and White for erecting the Christmas tree outside the village hall, to Councillor Carter and her father for arranging delivery and to John and Roy Parker at Sunny Bank farm for supplying the tree free of charge.

2. Leah raised the issue of the walking-bus scheme considered as part of the parish plan. If introduced and following the proposed introduction of waiting restrictions, it could potentially remove the on-street parking problems caused by those taking their children to/from the school.

   White would discuss this with the head-teacher at the school, once the waiting restrictions were in place, and ask her to promote this initiative.

13/122 MEMBER’S ACTIVITY REPORTS

1. White had attended the RVS parishes meeting which was now to be re-launched with only committed parish councils taking part. The Clerk to Anston Parish Council was to chair and provide secretarial services for future meetings. He would continue to attend so long as the meetings continued to be of value and re-circulate the latest terms of reference.

2. Leah had spoken with Sheila Pantry. A meeting between her and Members would be held in the New Year to discuss the potential of incorporating additional activities into the 2014 “Fun Day”.

   Carter suggested some discussion with parents who may be able to suggest the inclusion of some different activities.

13/123 WAR MEMORIAL

Northall had made several unsuccessful attempts to contact J Rotherham and so was unable to say when the memorial might be completed/delivered.

13/124 VILLAGE MAINTENANCE AND INSTALLATION OF SEATS AROUND THE VILLAGE

Gregory had heard nothing yet from either Aston or Wales Parish Councils concerning the possible use of their services.

13/125 TRAFFIC AND TRANSPORTATION MATTERS

Gregory reported that the notification of the introduction of the waiting restrictions was underway.

Resolved that Mr. Sykes and PC Dimelow be informed of the situation.

13/126 VILLAGE HALL STRUCTURAL DEFECTS

Hill had consulted with structural engineers and obtained quotations for the carrying out of inspections to try and identify the causes of the defects now to be seen.

Resolved to fund the inspection and preparation of a structural report to the value of £350 + VAT.

Leah had consulted with the Rev. Bliss who was forwarding all the information he had retained concerning the extension and refurbishment of the hall.

13/127 BUS SERVICES

There was nothing further to discuss.

Resolved that this be taken off future meeting agendas.

13/128 PARISH COUNCIL INCLUSION ON “FACEBOOK”

Resolved to defer discussion until the January 2014 meeting.

13/129 URGENT ITEMS

1. Power Cuts

   Chairman had received a report concerning the frequency of power cuts in the village when compared to those nearby.

   Members were aware of the recent cut but did not believe Todwick suffered more than neighbouring villages.

Meeting Closed at 9.00 p.m.

The next Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 28th January 2014.