Todwick Parish Council Minutes
JRW/382
TODWICK PARISH COUNCIL
Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 29th October 2013
Present
- Councillor Hill – Chairman
- Councillor Carter
- Councillor Ferris
- Councillor Greer-Waring
- Councillor Gregory
- Councillor Leah
- Councillor Northall
- Councillor White
- J R Walker – Clerk & Financial Officer
- Seven Parishioners
13/72 APOLOGIES
An apology had been received from Councillor Pantry.
Borough Councillor Watson had informed that he would be unable to attend.
13/73 APPROVAL OF THE MINUTES – 24 September 2013
There were no amendments and the minutes were signed as a true record
13/74 MATTERS ARISING
There were no matters arising.
13/75 DECLARATION OF MEMBER’S INTERESTS
Greer-Waring was the chairman of the village hall committee, declared an interest and would not participate in any relevant vote at the meeting.
13/76 URGENT ITEMS FOR LATER CONSIDERATION
No urgent items were suggested.
13/77 CLERK’S REPORT
Clerk had undertaken all the duties placed on him at the last meeting.
13/78 FINANCIAL OFFICER’S REPORT
£ |
|
Monies received |
|
|---|---|
1. RMBC – Second Half-Year Precept |
22,200.00 |
Un-presented cheques |
|
1. Todwick Village Hall |
16.50 |
2. Mr. Brian White |
6.55 |
3. RMBC |
240.00 |
Payments made since last meeting |
|
1. Todwick Village Hall – Rents |
16.50 |
Payments to be made |
|
1. Todwick Parish Recreation Ground – Grounds Maintenance |
918.92 |
2. RMBC – Grounds Maintenance |
42.28 |
3. HMRC – October Tax/NI |
327.91 |
4. J R Walker – Salary/Expenses |
597.22 |
5. Mr. Brian White – Seat refurbishment materials and Councillor Expenses |
70.02 |
6. Mr. David Gregory – Training and Conference Expenses |
50.40 |
7. Wales High School – Prize |
100.00 |
Bank statement balances |
|||
|---|---|---|---|
Business Saver (Gratuity) |
Business Saver (Cheque Feeder) |
Business Saver (Sports Pavilion) |
Community (Cheque) |
£4,807.50 |
£33,937.01 |
£28,029.91 |
£1.00 |
Bank balances after all payments completed |
|||
Business Saver (Gratuity) |
Business Saver (Cheque Feeder) |
Business Saver (Sports Pavilion) |
Community (Cheque) |
£4,807.50 |
£31,567.21 |
£28,029.91 |
£1.00 |
13/79 CORRESPONDENCE
Written correspondence received and passed to Members.
RMBC – Parish Network Meeting
RMBC – Winter Maintenance
Valuation Officer – Non Domestic Rating List
SYPTE – Rotherham Bus Partnership Consultation
Correspondence had also been received via E-mail and forwarded by the Clerk to Members on their receipt. The Clerk had replied where appropriate.
RMBC – Flooding and Pothole Fronting the Todwick News Agency
SY Police/Sheila Pantry – Parish Council Newsletter for Todwick and Police Information
Sheila Pantry – Flooding and Pothole Fronting the Todwick News Agency
Sheila Pantry – Highway Maintenance Action by RMBC
Various Councillors – Highway Maintenance in Todwick Parish
Redcare BT – Todwick CCTV
RMBC Chief Executive – Highway Maintenance
Councillors Greer-Waring and White – Defibrillator Information
Councillor Pantry – September Minutes Amendments and October 2014 Agenda Items
Councillors Greer-Waring, Northall and White – Purchase of Defibrillator
Various Councillors – September Minutes and October Agenda
YLCA – Information Note for w.e. 27 September 2013
YLCA – Guidance on Openness and Transparency on Personal Interests
Norman Anderson – Village Hall Invoice
Councillor Gregory – Traffic Issues
RMBC – Highway Maintenance in Todwick
RMBC – Area Assembly Meeting Minutes
Various Councillors – Sept ember Minutes Amendments and October 2013 Agenda Items
Sheila Pantry – Sept Minutes Amendments and October 2013 Agenda Items
RMBC – 2014/2015 Proposed Highway Maintenance Works Programme – Consultation
YLCA – Yorkshire and the Humber Regional Training Partnership Conference
YLCA – Participatory Budgeting
YLCA – August Edition of White Rose Update
Various Councillors – 2014/2015 Proposed Highway Maintenance Works Programme
Councillor Hill – Corner Site for War Memorial
Sheila Pantry – Corner Site for War Memorial
Voluntary Action Rotherham – Email Bulletin 4th October 2013
RMBC – Community Infrastructure Levy Training: Note of Q&A’s
RMBC – Highway Maintenance Reply to Complaints
Councillor Greer-Waring and Various Councillors – Defibrillator and External Cabinet
Councillor Hill – Further Information re Corner Site for War Memorial
Sheila Pantry – Defibrillator and External Cabinet
YLCA – Finance & Budgeting Seminar – 17 Oct
Councillor Hill – Village Hall Agenda Item
YLCA – Training Programme, November 2013 to January 2014
Inside Government – The Planning Inspectorate Explain Planning for Sustainable Growth
Councillor White – War Memorial
RMBC – Healthwatch and Parish Newsletters
RMBC – Planned LED Replacement Programme
RMBC – Improvements to Streetpride Service Communications
Councillor Gregory – Planned LED Replacement Programme
Councillor Northall – War Memorial
Voluntary Action Rotherham – Email Bulletin 28 of 11th October 2013
Chesterfield Canal Trust – Newsletter Number 55
RMBC – Receipt for Payment of Discharge of Planning Conditions for RB2013/1376
RMBC – Acknowledgement Letter re Discharge of Planning Conditions for RB2013/1376
Councillors Hill and Northall – Corner Site at Village Hall
Councillor Gregory – Planning Issues: New Building at Recreation Ground
SYPTE – October 2013 Bus Service Changes
Sheila Pantry – 5 Burglaries in Todwick Over 2 Days
RMBC – New Building at Recreation Ground re RB2012/1654
Councillor Greer-Waring – VAT Invoice
YLCA – Standing for Election in the UK: Consultation Paper
YLCA – NALC 2012-2013 Annual Report
RMBC – Transport Issues
Resolved that the Clerk report defective speed humps on The Meadows and weeds in the carriageway channels on Goosecarr Lane to RMBC.
YLCA – New Publication: Local Councils Explained
YLCA – Information Note for Week Ending 18 October 2013
Rotherham Bus Partnership – Drop in Events
RMBC – Scrutiny Review – Information for Carers
YLCA – Direct Election to the NALC Larger Councils’ Committee Nov 2013 – Nov 2015
Voluntary Action Rotherham – Email Bulletin 18th October 2013
Councillor Gregory – Transport Issues
YLCA – Training Event
RMBC – Parish Network Meeting 24 October at 5 p.m.
Inside Government – Department of Health to Examine Strategies to Reduce Reoffending
YLCA – Revised Model Standing Orders
Councillor White – War Memorial
Chesterfield Canal Trust – Newsletter Number 56: HS2 special
YLCA – Council Tax Support Funding Survey
YLCA – Update on an Order to Legitimise Electronic Payments
YLCA – Parish Precepts: Grant from Central Government
Valuation Officer – Proposed Non Domestic Rating List Site Meeting
Councillor Northall – War Memorial: Planning Conditions Approval
Councillors Gregory and Northall – Non Domestic Rating List Site Meeting
Voluntary Action Rotherham – HR Adviser Vacancy
Voluntary Action Rotherham – Email Bulletin 30 of 25th October 2013
RMBC – War Memorial: Approval of Planning Conditions
Councillor s Greer-Waring and Northall – War Memorial
Borough Councillor Watson – RMBC Councillor Surgery
YLCA – Information Note for Week Ending 1 November
YLCA – Training Event
RMBC – Decision Notice – RB2013/1376
Councillor s Northall and White – Decision Notice – RB2013/1376
13/80 PLANNING APPLICATIONS
RB2013/1316
Single storey side and rear extension at 11 Furnival Road for Mrs. D Gregory
Resolved to offer no objection
RB2013/1366
Non-material amendment to application RB2007/1888 to include reduction in width of garage to 2 bays at Ashtree House, 51 Kiveton Lane for Mr. A Ward
Resolved to offer no objection
13/81 COMMITTEES
Allotments
Ferris reported that the RMBC Pest Control Officer had made a further visit and found only a small amount of rodent activity.
There had been some changes to the allocation of allotments. The vacant plots had been let to existing holders who had demonstrated their ability to satisfactorily cultivate their existing plots.
Richard Waller had so far been unable to trim the hedges and so alternative contractors were to be asked to quote for necessary works.
Village Hall
Greer-Waring was elected Chair at the recent Village Hall AGM and Norman Anderson was re-elected as Treasurer. This leaves three vacant trustee positions as Ferris, Leah and White had stood down. Furthermore, as Greer-Waring was now Chair, she could no longer also be the Parish Council Representative and so sought a nominee from the Parish Council to take over this role. The next meeting of the Committee would be an EGM on 1st November. An extra-ordinary meeting was to be held at 6.30 p.m. on Friday 1 November.
The caretaker had given notice and to date one application had been received as a potential replacement.
Resolved that Councillor Northall be appointed as the Parish Council representative on the Village Hall Management Committee.
Recreation Ground
Gregory reported that the damaged entrance gate to the recreation ground was still able to be locked but only with some difficulty. The damaged sign at the Lindley’s Croft children’s play area required substantial repair.
Chairman would inspect the damage and arrange necessary repairs. These may be expensive as the recreation ground gate may have to be removed and taken away.
Gregory, Leah and White had done a considerable amount of work in drawing up various plans for the re-development of the recreation ground pavilion and in getting quotes. They were now in the process of preparing a grant submission to Sport England for the sports building at the recreation ground. Applications would also be made to a variety of small funding agencies.
Gregory had been promised the supply of a litter bin for the children’s playground by RMBC but despite several reminders this had still not been received. The Parish Council would be responsible for emptying it.
The meeting was suspended at 8.00 p.m.
OPEN SESSION
Sheila Pantry was one of the attending parishioners and of the opinion that there were far more pressing needs for the Parish Council to resolve than erecting a war memorial. She had received a number of responses to “Have your say” a recent item in “The Informer” newsletter supporting this. She was concerned that the decision to erect the memorial and undertake the associated works had been without adequate consultation with parishioners and read out a letter objecting to this she had received from Sandra Barker and Graham Truman. She gave specific instances where she considered the Parish Council would better be focusing its energies including the shabby state of the public roads and footpaths, the pressing need for a paid for company or handyman to pick up the litter on a regular basis and not rely on the generosity of people to give time to litter pick, the urgent need for an upgraded sports pavilion, increased maintenance of existing flowers beds including at the Millennium garden and Mary Gregory Children’s Park and repairs to the damaged entrance gates at the recreation ground. So far as the war memorial was concerned she was not convinced that decisions had been made in an appropriate way and no adequate communication of the decision to parishioners. In her opinion the survey undertaken by Councillor Gregory was not sufficient to give a true indication of the parishioner’s views. She asked whether details of the survey could be given.
Philip Kettell commended the war memorial but due to RMBC’s financial position believed that monies could be expended better elsewhere.
Robert Ireton was very concerned about the state of the local roads and footpaths as was Norman Anderson.
Norman Anderson also wished to report a defective wayside seat on Kiveton Lane close to the pedestrian access to the Church.
Jim Tompkin was concerned about the detritus and weed growth in the carriageway gutter on Goosecarr Lane and believed that the Parish Council’s monies would be better spent on a new Pavilion.
Mrs. Tompkin asked for more litter bins to be made available in the village.
Chairman fully explained the Council’s decision to erect the war memorial, following the further consultation process subsequent to the feedback from the village plan but he did accept that the relevant minutes/resolution could have been more succinct.
With regard to concerns of shabby roads/footpaths in the village, he stated that the Parish Council was continually referring issues to RMBC and read out the latest e-mail recently sent by the Clerk to RMBC’s Chief Executive expressing dissatisfaction with the standard of highway maintenance within the village and the subsequent reply.
In relation to the other issues raised, the Chairman said that discussion had already taken place earlier in the meeting relating to ongoing work on the sports pavilion grant, millennium gates and litter bins. Additionally, that a date for a separate TPC budget meeting had also been set when the suggestions of employing an external company/handyperson and additional gardening services would be considered.
The Open Session closed at 9.00 p.m. and the meeting resumed.
13/82 PARISH PLAN ACTION PLAN
There were no matters to discuss further to those under Minute 13/84.
13/83 MEMBER’S ACTIVITY REPORTS
1. Leah was still working on revising the emergency plan and would pass information on to the Clerk to enable him to respond to RMBC.
2. Greer-Waring had obtained the defibrillator and advised that the storage cabinet had been delivered that day and would be fitted shortly.
13/84 WAR MEMORIAL
Clerk had submitted the application for approval of details reserved by condition form to RMBC required by planning approval RB2013/0823 and this had now been approved.
White informed that site works were to commence the following Monday at no cost to the Council. He now formally proposed that the Council place the order for the purchase of the marble memorial at a cost of some £3,702 + VAT. This would be the only cost to be borne by the Parish Council.
Gregory seconded the proposal which was approved with seven votes in favour and one abstention by the Chairman.
Resolved to purchase the memorial at a cost of £3,702 + VAT and that this be erected as soon as possible following the completion of the preliminary works.
Northall would discuss possible sponsorship with the parishioner who had previously given an indication that he was prepared to do so.
Northall hoped to be able to arrange for an appropriate article and photograph to appear in the Worksop Guardian.
Resolved to thank Councillor Northall for her considerable efforts over a long period of time to bring the concept of a memorial to fruition. Further to give consideration as to how best to recognize the contribution being made by Messrs Ringway.
13/85 VILLAGE MAINTENANCE AND INSTALLATION OF SEATS AROUND THE VILLAGE
White said that he had made a start on refurbishment of those benches in the village needing attention. He had removed the two benches from the shop forecourt at The Pastures, which were now in the process of repair and repainting. The Church had been asked whether they would like the five benches in the church graveyard to be re-varnished and a reply was awaited.
13/86 TRAFFIC AND TRANSPORTATION MATTERS
Gregory referred to the further public consultation by RMBC following amendments to the initial waiting restrictions. There would be a further delay before the lines were marked. The Clerk had enquired further about the 20 mph speed limit proposed by the Parish Council but no answer had yet been received.
13/87 VILLAGE HALL STRUCTURAL DEFECTS
Chairman had completed his assessment and advised that the matter now be referred to the village hall insurers.
13/88 URGENT ITEMS
There were no further matters to discuss.
The Meeting Closed at 9.15 p.m.
A budget meeting will be held in Todwick Village Hall at 6.30 p.m. on 19th November 2013.
The next Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 26th November 2013.