JRW/345

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 30th November 2010

Present

• Councillor Ferris
• Councillor Gregory
• Councillor Hill - Chairman
• Councillor Leah
• Councillor Northall
• Councillor Pantry
• Councillor White

Helen Johnston - Dinnington/Worksop Guardian Newspaper

10/92 APOLOGIES

An apology had been received from Councillors Bennett and Palmer. The Clerk was stranded in the snow in the Mansfield area. Councillor Leah took notes of the meeting.

10/93 APPROVAL OF THE MINUTES

10/87 to read Mr. and not Mr. Mr. T Baum-Dixon.

There were no other amendments and the minutes were signed as a true record.

10/94 MATTERS ARISING

28th September 2010

1. 10/83(2)

   White and Leah had represented the Council at the award ceremony at Wales High School on Friday 26th November. The new award had been very well introduced by the Head Teacher, Mr Day and the whole event had been a very pleasurable. The award had been named the Todwick Award for Community Service and had been presented to Josh Swann-Wood chosen for his contribution to work on anti-bullying in the school. The school was very pleased with the contribution being made by the Parish Council.

2. 10/83(3)

   White had spoken to Steve Lister at RMBC and been informed that the road gullies had been cleaned on 1st November. Jetting of the small culverts was imminent. RMBC also intend, in the very near future, to bring a JCB to clear several metres of the east ditch but this would require the provision of temporary traffic signals.

3. 10/83(4)

   White reported that the boundary wall at the village hall adjacent to the school had now been shot-blasted and predominantly pointed with only a small section remaining to be completed.

4. 10/83(5)

   White said that following approval being given by the Charity Commission to the example trust deed, resolution changes and disclaimer forwarded to them he and Councillor Leah were now drawing up the remaining clauses. Signed disclaimers were to be obtained to enable their submission for adoption by the Charity Commission. It was anticipated these would be ready for dispatch following the next VHMC meeting on 10th December.

5. 10/83(6)

   White reported that following his earlier presentation on Solar/PVP panels he had received information on a possible grant. The intention was to give a similar presentation to the next VHMC after-which if appropriate a grant application would be pursued.

6. 10/76 [10/70(10)]

   Pantry was pleased to report that the A57 lighting had now been reinstated.

7. Chairman suggested that in light of the amount of business to be conducted interim meetings be held between normal monthly meetings.

   Members agreed in principle provided the duration was controlled to prevent the outcome being two lengthy meetings. The additional meeting might be restricted to those items likely to require lengthy discussion.

10/95 URGENT ITEMS FOR LATER CONSIDERATION

1. "The Informer" Newsletter
2. Christmas Tree

10/96 CLERK'S REPORT

In the absence of the Clerk, Members discussed his request that the Parish Council clarify the position concerning the payment of the approved gratuity on his retirement. This, following difficulties experienced by Wales Parish Council on the retirement of its Clerk. He had also asked that other pension options for him be researched via the Yorkshire Local Councils Association.

10/97 FINANCIAL OFFICER'S REPORT

	£
Monies received
	Nil
Payments made since last meeting
1. Todwick Village Hall - Rents	108.00
2. HMR&C - Tax/NI	207.70
3. Wales High School - Prize	100.00
Previously Signed Cheques Not Appearing On Bank Statements
1. RMBC - Camera Provision	150.00
Payments to be made
1. Paul Williamson - Electrical testing at Bowls Pavilion	135.00
2. Mr. J Marples - Village Maintenance	193.50
3. J R Walker - Salary/ Expenses	665.64
4. Hi-Tec Print - Newsletter Printing	140.00
5. DT & JA Hobson - Summer Hanging Baskets	2256.00

Bank statement balances
Business Saver	Business Saver	Business Saver	Community
£4,400.59	£30,428.18	£10,004.80	£ 1.00
Bank balances after all payments completed
Business Saver	Business Saver	Business Saver	Community
£4,400.59	£26,472.34	£10,004.80	£1.00

10/98 CORRESPONDENCE

1. RMBC - Training for Clerks

   Pantry did not believe many yes ticks would be made on the questionnaire.

   Chairman asked what thoughts members had on becoming a Quality Council.

   Members were not confident any practical any benefits would accrue.

   Resolved to revisit the questionnaire and discuss again when the Clerk was present.

2. DT & JA Hobson - Summer Hanging Baskets

   Members considered that Hobsons had done a good job with the hanging baskets which had been much better than the previous year.

3. Rural Action Yorkshire - Conference& AGM

   Leah informed that this had been cancelled due to the adverse weather conditions.

4. RMBC - Streetpride Devolved Budget 2010/11

   Members noted that following the Parish Council's requests, the dog bin on Storth Lane and the verge posts at Goosecarr Lane were to be provided but the litter bins at Storth Lane and the recreation ground were not. Repairs requested to the potholes in Staniforth Road had not been agreed to.

5. RMBC - Community Governance Review

   There were no changes to Todwick Parish.

6. RMBC - RB2010/1165

   The application had been withdrawn.

7. Paul Williamson - Electrical and Other Issues at the Bowling Pavilion

8. YLCA - Parish Representative on RMBC Standards Committee

   Resolved to vote for Wales Parish Councillor Blanksby.

10/99 PLANNING APPLICATIONS

1. RB2010/1447

   Erection of detached garage at 6 Furnival Road for Mr. T Smiles

   Resolved to offer no objection.

2. RB2010/1573

   Single storey side and rear extension at 7 Church View for Mrs Anne Donald

   Resolved to offer no objection.

10/100 COMMITTEES

Recreation

1. Gregory informed that the Bowling Club electrics had been checked over by Paul Williamson the approved electrical contractor. Mr. Williamson had been in attendance for over six hours and undertaken a thorough appraisal.

   Chairman asked whether the Bowling Club had seen a copy of the electricians report.

   Gregory replied no but believed Alan Tizard would be very grateful should the Council undertake the work.

2. Gregory informed that the cheapest quotation for completing the required work had been received in the sum of £230.

   Resolved that the essential work be carried out at the earliest possible opportunity.

3. Gregory Had now assessed the other Bowling Club issues/concerns:

   • Back door was a security issue being the point of entry for the recent break in
   • Fencing required repairing and strengthening rather than replacing
   • Front windows were in a poor state of repair
   • Cladding down the left-hand side of building required repair

   Resolved that these items be budgeted for repair when weather conditions permitted.

4. Gregory was concerned about the condition of the driveway up to the Bowling Club.

   Chairman suggested constructing a car park at the top where the cricket pavilion had been but members did not believe this to be viable.

5. Gregory reported that all the existing car park area had been painted now with double yellow lines and a disabled bay added. People were now parking much straighter. The "No Parking Beyond This Point" board would be erected shortly.

Allotments

Ferris reported that he had instructed one holder to vacate his plot as it had not been kept up to standard. Two others had recently relinquished their tenancies.

Village Hall

White reported that the annual Christmas Fayre had been held the previous weekend which despite the bad weather had been very successful. He paid tribute to the tremendous effort of many people which had undoubtedly contributed to its success.

10/101 DONATIONS TO PARISH EVENTS/ORGANISATIONS

White had been asked by Liz Wainwright to record thanks and appreciation for the Toddler donation recently awarded to them by the Council. She had tried to contact the Clerk by e-mail but this had not been successful.

10/102 MEMBER'S ACTIVITY REPORTS

1. White reported that together with Pantry, Leah and Northall had recently attended the Rother Valley South Parishes Meeting hosted at the village hall. Another 'special' meeting had been called for 10th December to discuss the subject of dog wardens. He sought the views of the Parish Council joining forces with 4 or 5 neighbouring parishes to enable the employment of a dog warden due to the reduction of dog warden numbers by RMBC. It was intended that White, Pantry, and Northall attend the meeting on 10th December and update members at the next Council meeting.

10/103 VILLAGE MAINTENANCE

Leah reported that the Contractor had undertaken 21½ hours work at a cost of £193.50.

10/104 ADDENDUMS TO VILLAGE HALL CONSTITUTION

There were no additional comments to those made during Matters Arising.

10/105 RECYCLING

Resolved to delay further discussion until Councillor Bennett was in attendance and able to fully explain her proposals.

10/106 GOOSECARR LANE TELEPHONE BOX

Northall had now liaised with Mr. Tim Baum-Dixon who was endeavouring to obtain appropriate red paint and would also try to gain sponsorship for this and any shelving required for the inside. The Parish Council would have to arrange the painting. Mr. Tim Baum-Dixon had agreed to monitor the telephone box and inform her if there were any problems. She and Councillor Ferris would work together to get the telephone box fitted out and ascertain why the light appeared to be permanently lit.

10/107 PARISH PLAN

Leah reported that progress on the Parish Plan continued. The 'Special' Informer had been distributed with the ordinary Christmas Informer edition. Amanda Kent was meeting with the Council Steering Group on Wednesday 15th December to assist in the design of the questionnaire intended to be printed and circulated to all households early in the New Year. The Council was on target as outlined in the grant application.

10/108 MOBILE CCTV

White informed that the camera had now been fitted at The Pastures.

10/109 YOUTH CLUB

Northall gave an update on the Youth Club bus which had been sited on the forecourt of Carol Aston Carpets on Monday 22nd November. Having spoken with the leaders only four young people had attended on the first occasion. The bus was quite small holding a maximum of 8 plus 2 adults and was intended for the age group 11-17 years. The Leaders wished to provide games, soft drinks and a place for youths to go. She would attend the next session as an observer and gave her strong support for this project to be continued. She suggested an option could be for the Youth Club to be run from the pavilion during the months between say March-October.

White informed that that six sessions for the bus to be used had been planned for 22/11, 2/12, 10/1/11, 17/1, 24/1 and 31/1 and suggested that the sessions should be allowed to run. He suggested that the Council consider this further at the January meeting when feedback from the leaders would be available.

Members agreed that TPC should be provided with a report to be considered at the January meeting to include such things as:

• Numbers of people attending?
• What ages?
• How many girls/boys?
• Numbers resident in Todwick?
• What activities had been undertaken?
• What proposals the leaders had in terms of their future work programme for the Youth Club?

Members agreed that insurance and risk assessments would also need to be considered if the Parish Council were in some way to become responsible for this venture

10/110 URGENT ITEMS

1. Chairman remarked that when distributing "The Informer" he was asked by a few "what is it?" and when he explained it was Todwick's Parish Newsletter they were amenable to it being delivered. He suggested the Council might wish to call it the "TODWICK INFORMER" with the letters of both words being the same size.

   Comment was made that the existing format made it clear that it was the Parish Council newsletter.

2. Northall asked if a Christmas tree with lights could be provided outside the Village Hall.

   Resolved to leave this for this Christmas but to plan to provide one in 2011.

The Meeting Closed at 8.20 p.m.

The next monthly council meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 14th December 2010.