Todwick Parish Council Minutes
JRW/401
TODWICK PARISH COUNCIL
Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 28th April 2015
Present
- Councillor Carter
- Councillor Ferris
- Councillor Leah
- Councillor Northall
- Councillor White – In the Chair
J R Walker – Clerk & Financial Officer
Members of the Public
The Chairman Councillor Hill and the Vice-chairman Councillor Gregory were not in attendance. Councillor White was elected as Chairman of the meeting.
1/185 APOLOGIES
Apologies had been received from Councillors Greer-Waring, Gregory, Jeffrey and Hill.
14/186 APPROVAL OF THE MINUTES
There were no amendments and the minutes were signed as a true record.
14/187 MATTERS ARISING
There were no matters arising.
14/188 DECLARATION OF MEMBER’S INTERESTS
Carter has an interest in land recommended for development potential by RMBC and also owns a property on Rayls Rise.
Leah owns a property which could be directly affected by possible future housing development off Kiveton Lane.
The councillors would not take part in any debate or voting on matters where they had declared an interest.
14/189 URGENT ITEMS FOR LATER CONSIDERATION
Retiring Members
14/190 CLERK’S REPORT
Clerk had undertaken all the duties placed on him at the last meeting.
14/191 FINANCIAL OFFICER’S REPORT
Clerk reported that:
Account No. 00255157 had been closed and monies transferred to other existing accounts.
He had posted the Notice of Appointment of Date for the Exercise of Electors’ Rights Accounts for the Year Ended 31 March 2015. The Annual return and supporting information had to be submitted to the External Auditor by 9 June 2015.
The internal audit had been completed and all was satisfactory.
Resolved to thank Margaret Clark for continuing to undertake the internal auditor duties.
£ |
|
Monies received |
|
|---|---|
1. Mrs. Brenda Palmer – Donation to Defibrillator in Memory of John Palmer |
500.00 |
2. Allotment Holders – Rents |
69.00 |
3. British Gas – PV Feed-in Tariff System |
442.78 |
4. RMBC – Half-Year Precept |
22200.00 |
Un-presented cheques |
|
1. Brian White – Sports Pavilion Keys |
10.00 |
2. YLCA – Membership Subscription |
394.00 |
3. RMBC – February Grounds Maintenance |
43.67 |
4. Brian White – Expenses re Pavilion Work |
35.37 |
5. Hi-Tec Print – Informer Printing |
95.00 |
6. Brian White – Expenses re Pavilion Work |
14.58 |
7. Brian White – Expenses re Pavilion Work |
15.30 |
8. RMBC – Pest Control |
288.00 |
9. Equip4work Ltd – Chairs |
729.60 |
10. Eileen Northall – John Palmer Plaque |
96.75 |
11. CLE Electrical Ltd – Electrical Components |
124.01 |
12. MP Plastic Bld. Products – Gutters/ Downpipes etc. |
561.08 |
13. Todwick Parish Rec. Grd. – March Grounds Mtce. |
949.24 |
14. Rotherham MBC – March Grounds Mtce. |
43.67 |
15. Yorkshire Air Ambulance – Donation |
100.00 |
16. Todwick Village Hall – Rent |
31.00 |
Payments made since last meeting |
|
1. Nisbets –Tables, Cutlery and Crockery |
377.40 |
2. Equip4work Ltd – Chairs |
729.60 |
3. Eileen Northall – John Palmer Plaque |
96.75 |
4. CLE Electrical Ltd – Electrical Components |
124.01 |
5. MP Plastic Bld. Products – Gutters/ Downpipes etc |
561.08 |
6. Todwick Parish Rec. Grd. – March Grounds Mtce. |
949.24 |
7. Rotherham MBC – March Grounds Mtce. |
43.67 |
8. Yorkshire Air Ambulance – Donation |
100.00 |
9. Todwick Village Hall – Rent |
31.00 |
10. Howden’s Joinery Ltd – Doors/Kitchen Units |
1307.82 |
11. CTS Combustion Supplies – Plumbing Materials |
7925.23 |
12. JS Robinson – Plumbing Materials/Labour |
8059.77 |
Payments to be made |
|
1. HMRC – Tax/NI |
331.74 |
2. J R Walker – Salary and Expenses |
617.49 |
3. Harlequin – Building Work at Sports Pavilion |
5000.00 |
4. Mark Archer – Village Maintenance Work |
142.83 |
Bank statement balances |
|||
|---|---|---|---|
Business Saver (Gratuity) |
Business Saver (Cheque Feeder) |
Business Saver (Sports Pavilion) |
Community (Cheque) |
£5,211.12 |
£20,441.34 |
£2,051.57 |
£501.00 |
Bank balances after all payments completed |
|||
Business Saver (Gratuity) |
Business Saver (Cheque Feeder) |
Community (Cheque) |
|
£5,262.69 |
£18,598.67 |
£1.00 |
|
14/192 CORRESPONDENCE
Correspondence Received by Post:
Rotherham Hospice – “It’s a Knockout” Event/Funding
Zurich Municipal – Insurance Renewal
Yorkshire Air Ambulance – Thank You for Donation
Barclays Bank – Complaint
Correspondence had also been received via E-mail and forwarded by the Clerk to Members on their receipt. The Clerk had replied where appropriate.
Norman Anderson – Invoice
RMBC – Various Planning Lists
RMBC – Parish Councillor Confirmation
SYPTE – Stakeholder E-Newsletter: April 2015
AVIVA – Community Fund
Councillor White – Donation Acknowledgement
Various Councillors – Josephine Hill
Councillor White – Pavilion Project: cheques
Voluntary Action Rotherham – Email Bulletin 1: 2nd April 2015
YLCA – White Rose Update April Edition
YLCA – Transparency Code for Smaller Councils
Various Councillors – Electoral Number
Various Councillors – March Minutes/April Agendas
Councillor White – Cricket Store
YLCA – Request for Information: Services Devolution/ Principal Authorities Assets
YLCA – South Yorkshire Branch Nominations 2015
Councillor Greer-Waring – A57
Norman Anderson – Village Hall Insurance
SYPTE – April Bus Service Change Information
Stephen Hill – Josephine Hill
RMBC – Election Notices for the Combined Parliamentary/Local Government Elections
Robert Hambrey – Hustings at Aston
Voluntary Action Rotherham – Email Bulletin 2: 10th April 2015
Various Councillors – Asset Register
Councillor Ferris – Audit Documents.
Chesterfield Canal Trust – E Newsletter Number 77
RMBC – A57 Todwick Roundabout Signals
Various Councillors – Donation to Yorkshire Air Ambulance
Dr. J Richardson – Application to Join the Council
Councillor Ferris – Pest Control Contract
Stephen Hill – Donation to Yorkshire Air Ambulance and Funeral Arrangements
E-on Energy and Councillor White – Todwick Sports Pavilion FIT Application
YLCA – Information on Memorial Plaques
Councillor White (various) – Pavilion Project Cheques
Marie Dabell – April Bus Changes
RMBC – Parish Councillor Confirmation
Councillor White – Warranty and Installation Form for Defibrillator Cabinet
Voluntary Action Rotherham – Free Introduction to Police Checks and DBS
HMRC – Successful Receipt of Online End of Year Submission
YLCA – Information Dividers for Councillors
Voluntary Action Rotherham – Email Bulletin 3: 17th April 2015
Councillor White – Quarterly FIT Meter Reading
Councillor White (various) – Todwick Sports Pavilion – Ref.: B2014/577FP
RMBC – Parish Council Elections – Expenses Returns Electorate Figures
YLCA – Provision of Services Agreement 2015/2016
RMBC – Parish Council Elections – Expenses Returns Electorate Figures
YLCA – Useful Documents for the Annual Meeting of the Council and Some Reminders
YLCA and Various Councillors – Adoption of Red Telephone Box
Councillor Ferris (various) – Internal Audit
RMBC – Remittance Advice
SYLCA and Various Councillors – Election of Chairman
14/193 PLANNING APPLICATIONS
RB2015/0398
Detached garage, front, side and rear extensions and re-modelling works at “Five Acres”, 131 Kiveton Lane for Mr. R. Turner.
Resolved to offer no objection.
RB2015/0423
Detached conservatory to rear and 2 No. two storey rear extensions at Cotswold 68 Kiveton Lane for Mr. B Memory.
Resolved to offer no objection.
RB2014/1405
Outline Application for erection of 4 No. dormer bungalows including details of access, appearance, layout and scale at land rear of Stoneyway/44 Kiveton Lane for Mr. Kuldip Nijjar.
Resolved to offer no objection.
14/194 COMMITTEES
Allotments
Ferris:
The Pest Control Officer had attended site and found some rodent activity. He would be re-visiting shortly to re-assess/take appropriate action.
A half-plot had become vacant following the lack of cultivation by the tenant and this would now be offered to the next on the waiting list.
Village Hall
Ferris/White reported that there was a fault with the defibrillator cabinet. The electrical supply had been checked and found satisfactory. The problem appeared to be within the cabinet and Councillor Greer-Waring was investigating this.
Ferris reported that the lock to the village hall had been changed that day and new keys issued.
White asked that he be provided with a new key to the building
Ferris would make the request on Councillor White’s behalf.
Recreation Ground
Northall had received a communication from Councillor Gregory. External doors to the bowling club required some attention but although unsightly it was not necessary to replace them before all works to the new sports pavilion were completed.
14/195 STRATEGIC PLAN
Leah reported that the draft plan had been prepared and the scoring and order of merit completed with reference to the existing situation. Re-scoring would need to be undertaken when the control measures were in place. This was a living document and she recommended that the new council to be formed in May give this matter regular attention.
The meeting was suspended at 7.30 p.m. and re-convened at 7.55 p.m. on completion of the Annual Assembly and the Open Session.
14/196 MEMBER’S ACTIVITY REPORTS
Ferris had met with Kathryn Wild Group Development Worker Age UK Rotherham, Vicky Camber and Janet Cocking, to further discuss the good neighbour initiative. The group was to meet on 7th May.
Ferris displayed a draft copy of the Todwick Countryside Circular Rambler’s Leaflet. This was to be produced by RMBC and he, Terry Calladine and Jim Tompkin were shortly to meet with Richard Pett, the Public Rights of Way Officer at the Borough Council. Leaflets would be displayed at the Post Office, the Café, the Red Lon and at Greenscene’s Garden Centre.
Ferris had arranged the construction of a stainless steel adaptor for use when erecting the Christmas tree sited near the war memorial.
Northall reported that funding for the summer play camps had initially been withdrawn but RMBC had had a change of mind and the camps were to go ahead in Harthill and Todwick. That for Todwick would be held on the week commencing the 21st July. The cost would be £550 for the week but this would be offset by contributions by attendees.
Resolved to pay any shortfall in funding for the summer camp.
Carter would include notice of this in any advertising of the Fun-Day
Leah suggested an appropriate article be placed in the next edition of The Informer.
Northall would be erecting posters. Pupils would also be formed at the primary school.
Northall was to go to Hobson’s Nursery to discuss the planting of the beds and hanging baskets and also the possible laying of astro-turf at the war memorial.
White reported on progress at the new sports pavilion.
E-on had registered the PV panels. The first meter reading would be taken on the 30th June and repeated at three monthly intervals. Receipts from these would not be as high as those at the village hall because of changes to the Feed-In-Tariff rate by the Government.
The plaque in memory of John Palmer had now been erected in the pavilion and looked well.
The defibrillator cabinet had been erected on the external wall but this was not yet connected to the electricity supply and the defibrillator had therefore not yet been placed in the cabinet. Brenda Palmer would be invited to see the defibrillator and formally unveil John’s plaque when appropriate.
Building work was substantially complete but there was a problem with the single-phase electricity supply. E-on was to attend site on the 8th May to install a second phase and two new meters. This would mean that usage at the bowling and sports pavilions could be separated and avoid the danger of a single supply being over -loaded.
The cricket season had now commenced and the new sports pavilion used for the first time. More of the building would gradually become available for use in the next 2 weeks.
Resolved that the sports pavilion be formally opened at 12.30 p.m. on the day of the Fun-Day.
The financial situation was being managed and all planned works, including the provision of a CCTV system, afforded.
Leah had prepared a detailed breakdown of costs to date and projected expenditure and passed copies to Members and the Clerk. Further expenditure was now such as to enable her to prepare the final template and submit the final claim for the remaining £9,177 of the Sports England Grant.
Carter was to take photographs of the storage container and arrange to advertise its sale when advised that this could be done.
14/197 VILLAGE MAINTENANCE
Ferris reported that Mark Archer had satisfactorily undertaken his duties for the month.
14/198 TRAFFIC AND TRANSPORTATION MATTERS
There were no new matters to discuss.
14/199 NEIGHBOURHOOD WATCH
Clerk had been contacted by Norman Anderson who had advised that no reported crimes or anti-social behaviour had been reported during the month.
14/200 URGENT ITEMS
Retiring Members
Resolved that in consideration of the achievements of the Council and the hard work undertaken by the three members who had not sought re-election, a social evening be held in the new sports pavilion to be attended by the existing Members of Council, the Clerk and their guests. The cost of this would be borne by the Members and the Clerk and not from the public purse.
Meeting Closed at 9.55 p.m.
The First/Annual Meeting of the new Council following the 7th May election will be held in Todwick Village Hall at 9.30 p.m. on Saturday 9th May 2014.
The Ordinary May meeting will be held in Todwick Church hall at 7.00 p.m. on Wednesday 27th May.