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Todwick Village

Todwick Parish Council Minutes

JRW/400

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 31st March 2015

Present

  • Councillor Carter
  • Councillor Ferris
  • Councillor Greer-Waring
  • Councillor Gregory – In the Chair
  • Councillor Jeffrey
  • Councillor White

J R Walker – Clerk & Financial Officer

Borough Councillor Watson

Members of the Public

14/168 APOLOGIES

Councillors Hill, Leah and Northall

14/169 APPROVAL OF THE MINUTES

Ordinary Meeting 24th February 2105

The following amendments were made and then the minutes signed as a correct record:

14/160 – competition not completion

14/162(7) – hall not all

OPEN SESSION (2) – the not he

14/170 MATTERS ARISING

There were no matters arising that would not be covered under an agenda item.

14/171 DECLARATION OF MEMBER’S INTERESTS

  1. Greer-Waring is Vice-chairman of the Village Hall Committee

  2. Carter has an interest in land recommended for development potential by RMBC and also owns a property on Rayls Rise.

14/172 URGENT ITEMS FOR LATER CONSIDERATION

  1. Youth Council

  2. 2015 Fun-day

14/173 CLERK’S REPORT

Clerk had sent an enquiry to the YLCA concerning the latest pension legislation and his gratuity. He had received nothing on the need for a pension under the latest legislation but had received information concerning his gratuity.

Gregory had received information on the Clerk’s gratuity from the YLCA and also from the Society of Local Council Clerks. In December 1993 (Minute 93/97) the Parish Council had agreed to pay the Clerk a gratuity on his retirement, death in service or redundancy and rather than contribute to a pension. In 2003 it had been approved by the Inland Revenue as an “exempt approved scheme”. This had been reiterated by the Inland Revenue in 2006. Continuing to pay a gratuity was included in his existing Contract of Employment. Monies were ring-fenced for the purpose in the Council Accounts.

Resolved to honour the Parish Council’s obligation and to pay the Clerk a gratuity on his retirement, death in service or redundancy.

14/174 FINANCIAL OFFICER’S REPORT

Clerk reported that despite previous correspondence Barclays Bank had charged £9.19.

 

£

Monies received

1. Allotment Holders – Plot Rents

102.00

2. Barclays Bank – Interest

3.91

3. Sport England – Grant

10433.00

4. Allotment Holders – Rents

227.00

Payments made since last meeting

1. Country Publications – “Down Your Way” Magazine

28.70

2. CLE Electrical Wholesale – Electrical Fittings

4333.17

3. Todwick Village Hall – Rents

22.50

4. Travis Perkins – Pavilion Building Materials

605.05

5. Start-a-Heart – Defibrillator Cabinet

600.00

6. David Gregory – Decorating Materials etc

226.52

7. HMRC – March Tax/NI

334.03

8. Todwick Church Hall – Room Hire

11.00

9. Todwick Parish Rec. Grd. – Grounds Mtce.

949.24

10. RMBC – Grounds Mtce.

43.67

11. MP Plastic Building Products – Water Tanks

2060.00

12. Havenkaye Solar Energy Ltd. – Solar Panels

2638.50

13. Barclays Bank – Bank Charges

9.19

Un-presented cheques

1. Todwick Village Hall

18.00

2. Todwick Parish Rec. Grd.

949.24

3. Hi-Tec Print

40.00

4. Brian White

16.17

5. Start-a-Heart

600.00

6. Todwick Church Hall

11.00

7. Havenkaye Solar Energy Ltd.

2638.50

8. Country Publications Ltd

28.70

9. Todwick Village Hall

22.50

10. Todwick Parish Rec. Grd. – Grounds Mtce. (Jan)

949.24

11. RMBC – Grounds Mtce. (Jan)

43.67

12. CLE Electrical Wholesale Ltd – Burglar Alarm etc.

422.57

Payments to be made

1. Yorkshire Water – Allotment Bill

22.12

2. Brian White – Pavilion Keys

10.00

3. YLCA – Subscription Renewal

394.00

4. Yorks. Ambulance Service – Defibrillator

900.00

5. Todwick Parish Rec. Grd. – Grounds Mtce. (Feb)

949.24

6. RMBC – Grounds Mtce. (Feb)

43.67

7. Brian White – Expenses re Pavilion Works

35.37

8. Hi-Tec Print – “Informer” Printing

95.00

9. J R Walker – March Salary/Expenses

604.72

10. Brian White – Expenses re Pavilion Works

14.58

11. Brian White – Expenses re Pavilion Works

15.30

12. David Gregory – Paint for Pavilion

159.57

13. RMBC – Pest Control

288.00

14. Mark Archer – Village Maintenance

123.60

Bank statement balances following transfers

Business Saver

(Gratuity)

Business Saver

(Cheque Feeder)

Business Saver

(Sports Pavilion)

Community

(Cheque)

£5,211.12

£17,730.92

£2,051.57

£1.00

Bank balances after all payments completed

Business Saver

(Gratuity)

Business Saver

(Cheque Feeder)

Business Saver

(Sports Pavilion)

Community

(Cheque)

£5,211.12

£20,003.40

£2,051.57

£1.00

14/175 CORRESPONDENCE

Written correspondence received and copied to Members:

  1. Down Your Way Magazine – Subscription Renewal

  2. Barclays Bank – Charges

Correspondence had also been received via E-mail and forwarded by the Clerk to Members on their receipt. The Clerk had replied where appropriate.

  1. Voluntary Action Rotherham – Various Email Bulletins

  2. RMBC – Various Planning Lists

  3. Rural Action Yorkshire – Latest News

  4. YLCA – Filming in Meetings

  5. RMBC – Area Assembly Poster/Leaflets

  6. YLCA – Delegation of Planning Decisions to the Clerk

  7. YLCA – Winter Weather Roadshows – Free RAY Event

  8. Councillor Leah – TPC Update on Pavilion Finances

  9. Various Councillors – Foys Solicitor’s letter

  10. RMBC – Pre-Nominations Information Letter

  11. Councillor White (various) – Cheques

  12. Various Councillors – Meeting Minutes

  13. Various Councillors – The Informer

  14. Various Councillors – “Down Your Way” Magazine

  15. YLCA – South Yorkshire Branch Meeting – 21 February 2015

  16. YLCA – SYPTE Press Release: New Public Transport Ticket

  17. Councillor Ferris – Foys Solicitors Letter

  18. Norman Anderson – Neighbourhood Watch

  19. Various Councillors – Council Membership

  20. Councillor Ferris – Thanks to Brian Yeoman

  21. Councillor Ferris – Allotment Rents

  22. RMBC – Speed Limit on Goosecarr Lane

  23. Councillor Ferris – BEC Cheque

  24. RMBC – Parish Elections: Rescheduled Candidate Nomination Briefing/Information

  25. Various Councillors – Meeting Arrangements

  26. Chesterfield Canal Trust – E:Newsletter Number 75

  27. Norman Anderson – Village Hall Rent

  28. Norman Anderson – Neighbourhood Watch Newsletters

  29. Various Councillors – Sale of Storage Container

  30. RMBC and Various Councillors – Nomination Papers

  31. RMBC – Possible Protest on Saturday

  32. Various Councillors – School Crossing Camera

  33. Norman Anderson – Todwick Neighbourhood Watch

  34. Councillor Hill – Filming in Meetings

  35. Various Councillors – Planning Meeting

  36. YLCA – Village Photographs

  37. YLCA – List of Locum Clerks

  38. Councillor Greer-Waring – Todwick Informer April/May 2015

  39. RMBC and Councillor Greer-Waring – Traffic Issues Within Todwick

  40. Ray Sykes – Problem Parking at Junction of Mortains and Kiveton Lane

  41. SYPTE – Briefing on New Public Transport Information Timetable and Ticketing Choices

  42. RMBC – Environmental Course

  43. Brian White – Invoice

  44. Norman Anderson and Various Councillors – Village Hall Insurance

  45. Chesterfield Canal Trust – E:Newsletter Number 76

  46. Various Councillors – Accounts

  47. Various Councillors – Complaint re Informer Delivery

  48. YLCA – Clerk’s Pension

  49. Councillor Leah – Grant Monies Received

  50. Councillor Gregory – Payments re Sports Pavilion

  51. Borough Councillor Whysall and Various Councillors – Transport Liaison Committee

  52. YLCA – Clerk’s Gratuity

  53. Various Councillors – Pavilion Opening Delay

  54. Roger Hall, Norman Anderson and RMBC – Unofficial Footpath Use and Trespass

  55. British Gas – Feed-In-Tariff Application Form (KMM31417391V81324L0KM)

  56. RMBC – Closure Notice: Easter 2015

  57. Councillors Leah and White – Pavilion Project Cheque Query

  58. Councillor Greer-Waring – Circular Walks Leaflet

  59. Councillors Carter and Greer-Waring – School Parking

  60. RMBC – Borough and Parish Elections

14/176 PLANNING APPLICATIONS

  1. RB2015/0156

    Proposed pitched roof over existing garage, side and rear extension at 9 Mill Close for

    Mr. J. Dixon.

    Resolved to offer no objection

  2. RB2015/0231

    Display 1 No. free-standing sign at land north side of Sheffield Road for Mandale Homes North East Ltd.

    Resolved to offer no objection

  3. RB2015/0367

    Two storey side extension at 9 Barber Close for Mr. Foxton.

    Resolved to offer no objection

14/177 COMMITTEES

Allotments

Ferris had collected further allotment rents and only six remained unpaid. The Pest Control Officer had attended and found little rodent activity.

Recreation

Gregory reported that the cricket season would begin with a match on the 24th April.

White reported on the progress of the building works at the sports pavilion. The rain water harvesting tank was currently being installed and the plumbing and electrical works were well on the way to completion. However, it was estimated that there was still about 3 weeks work needed. Completion had been delayed, mainly because the main contractor had been diverted by another project. The official opening would hopefully now take place in May.

Despite some difficulty he had registered the solar panels with E-on under the government Feed-in-Tariff scheme. This had been done before the month end and before the FIT rates reduced in April.

14/178 STRATEGIC PLAN

A meeting had been held on the 24 March at which a subject list had been prepared and rated in order of importance and achievability. Another meeting of the sub group would be held to further apply the “control measures” which have already been implemented and to re-score and rank the various projects into an order of priority.

Agreement would then be decided on the order in which activities would be pursued.

The meeting was suspended at 7.50 p.m.

OPEN SESSION

  1. Shaun Howe enquired whether anything further had been heard from the Borough Council concerning possible housing development in or close to the village.

    Gregory advised that nothing had been received. Any development proposal or planning applications submitted to RMBC would be commented on by the Parish Council.

    John Hewitt asked whether retention monies were to be held until such time as the pavilion works had been fully and satisfactorily completed.

    Gregory advised that appropriate arrangements were in place

  2. John Hewitt gave contact details of a company which might supply any furniture required at the new sports pavilion.

  3. John Hewitt gave information on the Aviva Community Fund which might help fund community orientated initiatives. He would forward an appropriate e-mail to the Clerk.

Open Session Closed at 7.56 p.m.

14/179 MEMBER’S ACTIVITY REPORTS

  1. Ferris had met again to discuss the good neighbour initiative.

  2. Ferris had discussed the circular walk leaflet with Janet and Jim Tompkin. He would be walking and double-checking the route and wording of the leaflet prior to any printing.

  3. Gregory wished to give his thanks to Councillor Jeffrey, Barry Northall and Connor Tame for the help they had given Councillor White and himself to decorate the inside of the new sports pavilion.

  4. White presently had the defibrillator at his home but the storage cabinet was anticipated shortly and would soon be fixed at the new pavilion.

  5. Greer-Waring had delivered a few “In Case of Emergency” containers.

    Carter advised that some were kept at the Kiveton Doctor’s Surgery.

  6. Greer-Waring had attended the Patient’s Participation Group AGM and had found it interesting and enlightening. A new Committee had been formed but neither the previous Chairman nor Vice Chairman had been re-elected. She had agreed to be the Co-Secretary. Meetings were held on the third Wednesday of every month.

  7. Greer-Waring apologised for missing Councillor Jeffrey’s name off the last edition of “The Informer”. She had received good feed-back.

14/180 VILLAGE MAINTENANCE

Gregory confirmed that Mark Archer had carried out some activities in the month and was due a payment of £123.60.

14/181 TRAFFIC AND TRANSPORTATION MATTERS

Gregory referred to the continuing problems with parking in the vicinity of the primary school.

14/182 NEIGHBOURHOOD WATCH

No report had been received from Norman Anderson.

14/183 JOHN PALMER MEMORIAL

White advised that a plaque in memory of John Palmer had been purchased. This would be sited in the community room at the new pavilion. Brenda Palmer had very generously agreed to donate a contribution to the cost of the defibrillator.

14/184 URGENT ITEMS

  1. Youth Council

    White had been e-mailed by Miss Hobson and made aware of an expression of interest on forming a Youth Council, by just one pupil at Wales High School. Miss Hobson had promised to consult him again after Easter, following further consultation with the Todwick pupils.

  2. Fun-day

    Greer-Waring/Carter had met and agreed that the Council’s Fun-day would be held from 1.00 p.m. to 6 p.m. on the 21st June. They were making detailed arrangements.

    Resolved to contribute £1500 towards funding the event.

The Meeting Closed at 8.40 p.m.

The next Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 28th April 2015. The Annual Parish Assembly will be held at 7.30 p.m.