Todwick Parish Council Minutes
JRW/391
TODWICK PARISH COUNCIL
Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 24th June 2014
Present
- Councillor Hill – Chairman
- Councillor Carter – To 8.30 p.m.
- Councillor Ferris
- Councillor Gregory
- Councillor Greer-Waring
- Councillor White
- J R Walker – Clerk & Financial Officer
- Mr. J Swann-Wood
14/23 APOLOGIES
An apology for non attendance had been received from Councillors Leah and Northall.
13/24 APPROVAL OF THE MINUTES
Ordinary Meeting 27th May 2014
There were no amendments and the minutes were signed as a true record.
14/25 MATTERS ARISING
Gregory requested the Clerk to report the Japanese Knotweed present in the highway verge at Goosecarr Lane.
Resolved that the Clerk report this to RMBC.
Gregory asked that the Clerk inform First Mainline that the response to Council’s request for one bus/hour to be diverted through Todwick.
Resolved that the Clerk send a further letter to First Mainline.
Gregory asked for Councillors views on the report that Todwick would in future have one guaranteed road sweep as opposed to the current potential of two sweeps but not certainty of any.
Members were of the opinion that the certainty of one treatment was preferable to not knowing if or when this might be given.
14/26 DECLARATION OF MEMBER’S INTERESTS
Greer-Waring was Vice-chairman of the Village hall Committee
Hill had a business connection with Hobson Nurseries
Neither councillor would take part in any voting where they had declared an interest.
14/27 URGENT ITEMS FOR LATER CONSIDERATION
Trees near the Red Lion.
14/28 CLERK’S REPORT
Clerk had undertaken all the duties placed on him at the last meeting and had sent out a “Welcome to the village letter”.
14/29 FINANCIAL OFFICER’S REPORT
Clerk had sent the relevant documents to the External Auditor as required.
£ |
|
Monies received |
|
|---|---|
1. Barclays Bank – Interest |
6.67 |
2. Todwick Parish Council – Receipts from Funday |
215.20 |
Un-presented cheques |
|
Nil |
|
Payments made since last meeting |
|
1. Todwick Village Hall – Rents |
19.50 |
2. Norman Anderson – Materials for Notice Board |
19.98 |
3. HMRC – June Tax/NI |
324.87 |
4. Graphic Engineering – Plaque |
282.00 |
5. Stapleton’s Lock and Safe – CCTV Camera |
628.98 |
Payments to be made |
|
1. J R Walker – Salary & Expenses |
602.57 |
2. Chesterfield Canal Trust – Membership Subscription |
36.00 |
3. R D Property Maintenance – Installation of Tree Tube |
130.00 |
4. Brian White – Councillor Expenses |
19.65 |
5. Rodeo Bull UK – Attendance at Event |
200.00 |
6. Hannah Esberger-Shepherd – Pony Rides |
125.00 |
7. Paul Williamson – Electrical repairs at Bowling Clubhouse |
300.00 |
8. Hills – Registration of Land Fees |
980.00 |
Bank statement balances |
|||
|---|---|---|---|
Business Saver (Gratuity) |
Business Saver (Cheque Feeder) |
Business Saver (Sports Pavilion) |
Community (Cheque) |
£4,809.30 |
£19,409.91 |
£37,042.91 |
£1.00 |
Bank balances after all payments completed |
|||
Business Saver (Gratuity) |
Business Saver (Cheque Feeder) |
Business Saver (Sports Pavilion) |
Community (Cheque) |
£4,809.30 |
£15,956.56 |
£37,042.91 |
£1.00 |
14/30 CORRESPONDENCE
Written correspondence received and passed to Members:
Norman Anderson – Notice Board Refurbishment
Land Registry – B237 Change of Address Notice
First Group – Local Bus Services
Correspondence had also been received via E-mail and forwarded by the Clerk to Members on their receipt. The Clerk had replied where appropriate.
Marie Dabell – July 2014 Bus Service Changes
SYPTE – Local Bus Services
Councillor Gregory – Local Bus Services
First Group – Local Bus Services
Alan Turner – Bus Service Changes x 2
YLCA – Christmas Tree Information
RMBC – Notice of Result for the 22 May 2014 Local Government Election
Councillor Leah – Pavilion Finances
Councillor Greer – Waring – CCTV Cameras
Councillor Gregory – Road Sweeping
RMBC – Culvert at Goosecarr Lane Rakeable Trash Screen x 3
Councillor Gregory – School Crossing Patrol
Councillor Greer – Waring – Flooding Photographs x 3
Councillor Leah – Community Emergency Plan x 2
Jenny Shimwell – Harthill Garden Trail 28.6.14
Norman Anderson – Village Hall Invoice
Councillor Greer – Waring Code for External AED Cabinet in Todwick
Councillor Greer – Waring – Flooding x 2
Councillor Greer – Waring – May Minutes and June Agenda
YLCA – Database: Contact Details for Council Chairmen
Voluntary Action Rotherham – E mail Bulletin 9: 30 May 2014
Alan Turner – Local Bus Services
Various Councillors – May Minutes x 2
Various Councillors – Road Sweeper x 5
Various Councillors – Coffee Morning x 3
Councillor White – Pavilion Project
Rural Action Yorkshire – Latest e-Bulletin
RMBC – Weekly Planning Lists
Various Councillors – Funday Start Time + Tents x 8
Councillor Greer – Waring – Open Evening Red Lion
Councillor Hill – Culvert at Goosecarr Lane – Rakeable Trash Screen x 3
RMBC – Building Regulations Amendments Required for Todwick Sports Pavilion
Alan Turner – Message from Kevin Barron MP/Ben Gilligan First Bus
Councillor Northall – Refurbishment of Notice Board
YLCA – Grass Cutting
Jim Tompkin – Recent Improvement Works on Storth Lane
Various Councillors – Seats x 6
Various Councillors – Plaque for Clive x 7
YLCA – Training Programme June 2014
Councillor Greer – Waring – Email Problem
Councillor White – Land Registry
Councillor Hill – Notice Board Refurbishment
Voluntary Action Rotherham – Email Bulletin 10: 6th June 2014
RMBC – Fire Officers Comments for Extension to Sports Pavilion
Councillor Ferris – Pest Control Statement
Sheila Pantry – Funday x 3
Various Councillors – Funday x 6
Lesley Hayes – Thorpe in Bloom
Councillor Greer – Waring – Thorpe in Bloom
Various Councillors – Flooding x 4
Various Councillors – Open Evening Red Lion x 5
RMBC – Weekly Planning List
Councillor Northall – June Meeting
Various Councillors – Christmas Tree Tube & Donated Bench x 9
Terry Calladine – New Bus Service for Todwick x 2
Alan Turner – New Bus Service for Todwick
SYPTE – New Bus Service for Todwick
Marie Dabell – New Bus Service for Todwick
Alan Turner – ATM x 3
Various Councillors – ATM
Alan Turner – The Land Registry x 2
Various Councillors – Allotment Prize Money x 3
Colin Hayes – Thorpe in Bloom
Alan Turner – Potential Council Calendar
Various Councillors – Potential Council Calendar x 3
YLCA – Training Events in June
Various Councillors – Donation of Bench
Voluntary Action Rotherham – Email Bulletin 11: 13th June 2014
Various Councillors – CCTV x 7
RMBC Weekly Planning Lists – 09/06/14 to 13/06/14
Various Councillors – Fire Officers Comments re Extension to Sports Pavilion x 7
Councillors Carter and Ferris – Field Next to Allotments
YLCA – Access to Local Council Bank Accounts
Alan Turner – Swing Night September 20th
Councillor Hill – Rakeable Trash Screen x 2
RMBC – Rakeable Trash Screen
Various Members – Chesterfield Canal Trust Membership Renewal x 6
Voluntary Action Rotherham – Email Bulletin 12: 20th June 2014
YLCA – Training Sessions for July
YLCA – What Councillors Need to Know Training
RMBC – Provision of Bench x 2
RMBC – Street Nameplate x 4
RMBC – 2014 Additional Government Funding for “Pothole” Repairs
Councillor Greer-Waring – Vehicles Speeding up to Bowling Club
Councillor Hill – Funday Banner
Councillor White – Christmas Tree Tube
Councillor Leah – Apology for Non-attendance at Council Meeting
Various Councillors – Dogs on Recreation Ground x 3
S Y Police – Dogs on Recreation Ground
RMBC – Weekly Planning Lists
Sheila Pantry – 2 Funday Pop-up Gazebos and 2 Banners
Various Councillors – 2 Funday Pop-up Gazebos and 2 Banners x 6
BDO LLP – External Audit
Councillor Carter – Apology for Limited Attendance at Council Meeting
14/31 PLANNING APPLICATIONS
RB2014/0738
Single storey side extension with formation of rooms in roof-space at 46 Kiveton Lane for Mr. G Tang, 89 Norton Lees Crescent, Sheffield, S8 8SQ.
Resolved to offer no objection
RB2014/0739
Listed Building Consent for internal & external alterations to include erection of single storey side extension with rooms in roof-space at 46 Kiveton Lane for Mr. G Tang, 89 Norton Lees Crescent, Sheffield, S8 8SQ.
Resolved to offer no objection
RB2014/0734
Two storey rear extension and carport area to front elevation at 6 Kiveton Lane for Mr. R Herberts, 6 Kiveton Lane, Todwick.
Resolved to offer no objection
RB2014/0809
Increase in roof height to form two storey dwelling-house including single storey rear extension and chimney to side at 20 Manor Way for Mr S Wilkinson
Resolved to object to the application.
The new building would be out of scale in comparison to surrounding properties, was an inappropriate alteration with visually unacceptable aspects and the car parking to be provided was insufficient for a five bedroomed property.
The meeting was suspended at 8.00 p.m.
OPEN SESSION
Mr. J Swann-Wood expressed his objection to the bus service changes to be introduced at the end of July and gave examples of how local bus users would be adversely affected. These included the lack of any direct route to Rotherham Hospital or Dinnington.
Chairman explained the action taken by the Council which fully supported local bus users in trying to prevent the loss of services to the village. The Clerk had expressed those views in the strongest possible terms to the Passenger Transport Executive and First Mainline. Earlier in the meeting it had been resolved to send a further letter to First Mainline.
Gregory had taken note of the low number of passengers using the bus services through the village.
Open Session closed and the meeting was reconvened at 8.20 p.m.
14/32 COMMITTEES
Allotments
Ferris reported that:
The RMBC Pest Control Officer had visited the site and was able to report little rodent activity
He had spoken with the farmer who owned the field adjacent to the allotments wherein stood the tree requiring substantial cutting back
He had spoken further with plot holders concerning the prizes to be offered.
Plot holders had expressed their thanks for the excellent hedging work carried out by Matthew Haywood.
Resolved
- That Councillor Hill consult with suitable contractors on the action to be taken to cut back the offending tree.
- That the prizes previously agreed be not awarded and that instead awards consist of:
- The awarding of gold, silver, bronze and commendation certificates for best kept plots
- Presentation of the Les Waller Cup
Village Hall
Greer-Waring reported that the Christmas Fayre would be held on 29th November and asked that the tree be erected in time. The Parish Council would have a stall and there would be two games for children. She would be preparing the requisite risk assessments.
Recreation
Gregory reported that:
Three quotations had been received for the improvement and extension of the sports pavilion and discussions were underway with the preferred contractor.
All was progressing satisfactorily with Sport England
Councillor Leah was preparing an exemption from VAT submission.
The recent play camp had been a success although this had clashed with a football training camp. The summer play camp would be held between 21st and 25th July and the summer football camp between 25th July and 1st August.
Fire extinguishers had been checked and a new electrical consumer unit installed in the bowling clubhouse.
He had challenged the owner of a dog on the Recreation Ground. It was obvious that the individual was not in the least bit concerned that he was contravening the prohibition of dogs on the ground. He had subsequently discussed this with an RMBC Environmental Officer and was advised that new legislation would be introduced in October. The Parish Council would then be able to designate the grounds as a dog free zone and prosecute violators.
White reported that further information had been provided to RMBC with regard to the new sports pavilion relating to safety standards in community buildings. These involved slight widening of the access ramps and inclusion of an emergency exit light in the disabled toilet.
14/33 PARISH PLAN ACTION PLAN/STRATEGIC PLAN
There were no further aspects to discuss.
14/34 MEMBER’S ACTIVITY REPORTS
White Had accompanied Ms Anne Turner to select a memorial seat in memory of the late John Topham. Subject to approval from RMBC this was to be sited in the highway verge near the Red Lion. The Parish Council was to pay for the concrete pad on which the bench would be installed and Ms. Turner would pay for purchase and installation of the bench.
Hill had obtained Clive Pantry’s memorial plaque. He would arrange for it to be installed and meet with Sheila to make arrangements for the unveiling of the plaque and memorial garden.
14/35 VILLAGE MAINTENANCE
Gregory reported that
All was in place to allow the new village maintenance contractor to commence his duties on 1st July. The contractor would generally be working 3 hours/week on activities identified in advance. Councillor Gregory would be supervising the work and giving any instruction. Councillor Ferris would be undertaking these duties for the months of September, October and November.
Five pallets of bricks had been fenced off and left on the frontage between the Meadows and Pastures Junction and the carpet shop. These were there without permission and needed to be moved. The Clerk was to try to find out who they belonged to and ask for their removal.
White expressed parishioners’ concerns about the quantity of grass cuttings left on highway verges following the recent cutting by RMBC.
14/36 TRAFFIC AND TRANSPORTATION MATTERS
Gregory reported that the position of school crossing control person had been applied for and hopefully would be appointed soon.
Greer-Waring had become aware that a school child had nearly been run over on Kiveton Lane. The parent had been told to contact the police because reports such as this were recorded and might prove beneficial in any future assessment of the need for a pedestrian crossing.
14/37 SUMMER EVENTS
Gregory had received thanks from residents and congratulated all concerned with arranging and managing the recent Funday.
Greer-Waring gave feedback on the comments by stall holders and organisations present on the day.
14/38 NEIGHBOURHOOD WATCH
No report had been received. The Clerk was instructed to request that monthly reports be submitted to the Council as previously promised.
14/39 COUNCIL VACANCY
There had been no expressions of interest.
14/40 URGENT ITEMS
Trees near the Red Lion.
White reported that trees were to be cut down by the farmer who owned the land on the west side of Kiveton lane opposite the Red Lion. These were at the back of the stone planter and near the village sign.
The Meeting Closed at 9.15 p.m.
The next Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 29th July 2014.