Todwick Parish Council Minutes
JRW/390
TODWICK PARISH COUNCIL
Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 27th May 2014
Present
- Councillor Hill – Chairman
- Councillor Carter – To 8.00 p.m.
- Councillor Gregory
- Councillor Leah
- Councillor Greer-Waring
- Councillor Northall
- Councillor White
- J R Walker – Clerk & Financial Officer
- Rotherham Borough Councillor Gordon Watson
- Marie Dabell
- Mr. and Mrs. Norman Housley
Prior to the meeting
Rotherham Borough Councillor Gordon Watson informed Members that Councillor Wysall had been re-elected at the recent local elections and Councillor Beck was shortly to become a Cabinet Member.
Marie Dabell had studied the proposed changes to the local bus services and had communicated her views to the SYPTE. She had attended the Council Meeting at the request of Councillor Gregory and gave her comments in detail to members.
Members thanked Marie for undertaking the study and presenting her findings to them.
Councillors Carter and Greer-Waring updated members on the arrangements for the Funday on 8th June and requirements for advertising boards and banner. Councillor Hill would arrange for these to be prepared and erected at the A57 Roundabout and the entrances to the village.
14/01 ELECTION OF CHAIRMAN
Resolved that Councillor Hill be elected as chairman for the coming year.
14/02 SIGNING OF DECLARATION OF ACCEPTANCE OF OFFICE BY CHAIRMAN
Councillor Hill signed the declaration of acceptance and this was witnessed by the Clerk
14/03 ELECTION OF VICE CHAIRMAN
Resolved that Councillor Gregory be elected as Vice-Chairman.
14/04 FORMATION OF COMMITTEES
Resolved to form Committees:
Allotments
Councillors Ferris and White
Planning
All Councillors.
Footpaths
Councillors Northall and Ferris
Recreation
Councillors Gregory and Northall
Village Hall Management
Councillor Greer-Waring.
Councillor Greer-Waring was the Vice-Chairman
Todwick Recreation Ground Charity
All councillors were jointly responsible as trustees.
14/05 APOLOGIES
An apology for non attendance had been received from Councillor Ferris.
13/06 APPROVAL OF THE MINUTES
Ordinary Meeting 29th April 2014
12/196
There were no amendments and the minutes were signed as a true record.
Annual Meeting 29th April 2014
There were no amendments and the minutes were signed as a true record.
14/07 MATTERS ARISING
Ordinary Meeting 29th April 2014
13/191
Greer-Waring had been informed that an e-mail from the Village Hall Committee had not appeared on the list of e-mails received.
13/177
Gregory informed that the memorial garden for Clive Pantry would be opened by his wife Sheila in the near future but not until after the Funday on the 8th June.
13/194
Leah had not yet been able to progress preparation of the Strategic Plan because of other commitments.
13/186(2)
White had with the help of his son prepared the requisite drawings and specification and submitted this to RMBC for approval.
Resolved to thank Councillor White and his Son for their hard work in preparing the documentation and submitting the Building Regulations Application.
13/188(4)
White reiterated his contention that any edition of “The Informer” must be proof read before sending to the printers.
13/202
White reported that the attempt to initiate a “walking bus” to get children to and from the village school had been unsuccessful due to a lack of interest on behalf of parents.
Annual Meeting 29th April 2014
There were no matters arising.
14/08 URGENT ITEMS FOR LATER CONSIDERATION
There were no urgent items to consider
14/09 CLERK’S REPORT
Clerk had undertaken all the duties placed on him at the last meeting
14/10 FINANCIAL OFFICER’S REPORT
Clerk reported that
The VAT refund had been received.
The requisite documentation would be submitted to the External Auditor by the due date of 17th June.
£ |
|
Monies received |
|
|---|---|
1. HMRC – VAT Refund |
2021.10 |
Un-presented cheques |
|
1. Brian White – Drinks for War Memorial Exhibition |
34.00 |
2. HMRC – April Tax/NI |
327.47 |
3. Brian White – Bld. Regs. Expenses |
14.85 |
4. RMBC – Building Regulations Fee |
300.00 |
5. RD Property Maintenance – Picnic Table/Sets Installation |
350.00 |
6. Zurich Insurance – Renewal Premium |
1620.72 |
7. David Gregory – Paint & Materials for Rec. Grd. |
76.73 |
8. RMBC – Drinks Licence |
21.00 |
9. Rodeo Bull – Deposit |
100.00 |
10. Rebecca Carter – Food for War Memorial Exhibition |
44.61 |
11. Todwick Village Hall – Rents |
24.00 |
12. Hi-Tec Print – Informer & Leaflet Printing |
335.00 |
13. Rural Action Yorkshire – Subscription |
35.00 |
14. RMBC – Pest Control |
276.00 |
Payments made since last meeting |
|
1. Todwick Village Hall – Rents |
24.00 |
2. Hi-Tec Print – Informer & Leaflet Printing |
335.00 |
3. Rural Action Yorkshire – Subscription |
35.00 |
4. RMBC – Pest Control |
276.00 |
Payments to be made |
|
1. RMBC – Grounds Maintenance Children’s Playground |
43.68 |
2. Todwick Parish Recreation Ground – Grounds Maintenance |
949.24 |
3. J R Walker – Salary & Expenses |
555.22 |
4. HMRC – Tax/NI |
324.87 |
Bank statement balances |
|||
|---|---|---|---|
Business Saver (Gratuity) |
Business Saver (Cheque Feeder) |
Business Saver (Sports Pavilion) |
Community (Cheque) |
£4,808.70 |
£24,837.90 |
£37,038.50 |
£1.00 |
Bank balances after all payments completed |
|||
Business Saver (Gratuity) |
Business Saver (Cheque Feeder) |
Business Saver (Sports Pavilion) |
Community (Cheque) |
£4,808.70 |
£19,405.51 |
£37,038.50 |
£1.00 |
14/11 CORRESPONDENCE
Written correspondence received and passed to Members:
Rotherham Hospice – Assistance with Funding
Cresswell Groundworks – Application for Employment
Correspondence had also been received via E-mail and forwarded by the Clerk to Members on their receipt. The Clerk had replied where appropriate.
Councillor Greer-Waring – Street Lights
RMBC – Precept
Councillor White – Revision to Planning Application
RMBC – RB2013/1653
RMBC – Todwick Issues
RMBC – Culvert at Goosecarr Lane Rakeable Trash Screen
Chesterfield Canal Trust – E Newsletter Number 64
RMBC – Planning Application RB2013/1653
Annual Minutes CCTV
Rural Action Yorkshire – E Bulletin
Councillor White – Planning Application RB2013/1653
Councillor White – Planning Authority Address
Councillor Northall – April Minutes
Councillor White – April Minutes
Councillor Gregory – April Minutes
Chesterfield Canal Trust – E Newsletter Number 64
Norman Anderson – CCTV
Councillor Carter – April Minutes
Councillor Gregory – Annual Minutes
Councillor Northall – Japanese Knotweed
Norman Anderson – CCTV
Councillor White – Annual Minutes
Councillor Carter – Annual Minutes
Councillor Northall – Japanese Knotweed
Councillor Northall – April Minutes
Councillor Northall – Annual Minutes
Norman Anderson – Invoice
Councillor Northall – April Minutes
Councillor Carter – Annual Minutes
Councillor White – Building Regulations
Voluntary Action Rotherham – Email Bulletin 5: 2nd May 2014
RMBC – Weekly Planning Lists
Councillor Gregory – Bench Fixing
RMBC – Notice of Election Agents for the European Parliamentary Election
Ecotec Architectural Windows – Todwick Recreation Ground – Renovation And Extension
Councillor White – Building Regulations
Councillor White – Bench Fixing
Councillor Hill – Cheques
Councillor Hill – Culvert at Goosecarr Lane, Rakeable Trash Screen
RMBC – Dangerous Tree
Councillor White – Planning Application RB2013/1653
Councillor Northall – Planning Application RB2013/1653
Councillor Northall – Planning Application RB2013/1653
Councillor Northall – War Memorial Corner
Councillor White – War Memorial Corner
Councillor Northall – War Memorial Corner
Councillor Carter – War Memorial Corner
Councillor Ferris – War Memorial Corner
Councillor Ferris – Planning Application RB2013/1653
Councillor White – Planning Application RB2013/1653
Councillor White – Harthill Village Hall
RMBC – Operation Credence – Saturday 10th May 2014
SYPTE – Budget Challenges
Voluntary Action Rotherham – Email Bulletin 6: 9th May 2014
Councillor White – War Memorial
Sheila Pantry – Budget Challenges
Alan Turner – SYPTE Budget Challenges
Sheila Pantry – Funday and Prizes
Alan Turner – SYPTE Budget Challenges
Marie Dabell – SYPTE Budget Challenges
SYPTE – Budget Challenges
SYPTE – Budget Challenges
RMBC – Closure Notice Spring Bank Holiday
Hi Tec Print – Todwick Informer May 2014 A4 4 pp Full Colour
Councillor Greer-Waring – Todwick Informer May 2014
Hi Tec Print – Todwick Informer May 2014 A5 Insert
Councillor Greer-Waring – Todwick Informer May 2014 A5 Insert
Alan Turner – Buses
Councillor White – Walking Bus
Marie Dabell – Buses
Sheila Pantry – SYPTE Budget Challenges
Councillor Northall – Walking Bus
RMBC – Bld Regs Appln. 6722064379
RMBC – Bld Regs Appln. 6722064379
Councillor Greer-Waring – Walking Bus
RMBC – Weekly Planning Lists
Councillor Carter – Facebook
YLCA – Provision of Services Agreement
Councillor Ferris – War Memorial
Councillor White – War Memorial
RMBC – Bld Regs Appln. 6722064379
Councillor Northall – Provision of Services Agreement
Councillor White – Provision of Services Agreement
Councillor White – Grass Verges
Councillor Northall – Grass Verges
Councillor White – Todwick Sports and Community Building
Councillor White – Bld Regs Appln. 6722064379
Councillor Greer-Waring – Provision of Services Agreement
Councillor Ferris – Provision of Services Agreement
Councillor Carter – Walking Bus
Councillor Hill – Walking Bus
Councillor Greer-Waring – Walking Bus
Councillor Hill – Walking Bus
Councillor Hill – Plaque
Councillor Hill – Plaque
Councillor White – Building Regs Application
Councillor Leah – Plaque
RMBC – Notice of Poll Borough Council Elections 22 May 2014
Councillor Northall – Todwick Play Camps and Fund Day
Councillor Greer-Waring – Todwick Play Camps and Fund Day
Councillor Northall – Todwick Play Camps and Fund Day
Councillor White – Building Regs Application
YLCA – Annual Review Photos
Voluntary Action Rotherham – Email Bulletin 7: 16th May 2014
Councillor Hill – Plaque
Councillor Northall – Plaque
Councillor Carter – Plaque
Councillor Greer-Waring – Plaque
Councillor Hill – Plaque
Councillor Leah – A57 Site Storage Compound
Councillor Northall – YLCA Annual Review Photos
Councillor White – YLCA Annual Review Photos
Councillor White – Bld Regs Appln. 6722064379
Councillor Gregory – Plaque
RMBC – Plaque
Sheila Pantry – TPC Matters
Councillor Hill – Plaque
Councillor Leah – Plaque
Sheila Pantry – TPC Matters
RMBC – Building Regs.
Councillor White – Annual Review Photos
Councillor Greer-Waring – Annual Review Photos
Councillor Ferris – Annual Review Photos
Councillor Carter – Annual Review Photos
Councillor Northall – Annual Review Photos
RMBC – Information re A57 Site Storage Compound
SYPTE – Rotherham Bus Partnership Launch 21 July 2014
Councillor Greer-Waring – AED
Councillor Carter – AED
SYPTE – Budget Challenges Enhancements in Concessions
Voluntary Action Rotherham – Communications/PR/Whistlestop Tour 4th June, 10 am
RMBC – Rotherham Bus Partnership – Launch 21 July 2014
Alan Turner – Rotherham Bus Partnership – Launch 21 July 2014
Marie Dabell – Problem Parking at Junction of Mortains & Kiveton Lane
SYPTE – Budget Challenges Enhancements in Concessions
South Yorkshire Police – Problem Parking at Junction of Mortains & Kiveton Lane
Councillor Greer-Waring – Problem Parking at Junction of Mortains & Kiveton Lane
YLCA – Training and Professional Services Programme 2014/2015
Alan Turner – Bus Service 271
Councillor Greer-Waring – Electoral Register
South Yorkshire Police – Parking Problems
Chesterfield Canal Trust E-Newsletter Number 65 Councillor Hill – Kiveton Lane and New Roundabout
Voluntary Action Rotherham – Coalfields Regeneration Trust Grants Information Session
SYPTE – Budget Challenges Enhancements in Concessions
YLCA – Play Safety Seminar on 12 June
RMBC – Electoral Roll
Councillor Greer-Waring – Kiveton Lane and New Roundabout
Voluntary Action Rotherham – Email Bulletin 8: 23rd May 2014
Councillors Gregory and Hill – Kiveton Lane and New Roundabout
YLCA – South Yorkshire Annual Branch Meeting
Councillor Carter – Collection of Tents
Councillor Hill – Collection of Tents
Councillor Carter – Collection of Tents
Councillor Carter – Collection of Tents
Councillor Northall – Collection of Tents
Councillor Greer-Waring – Collection of Tents
Councillor Carter – Collection of Tents
Councillor Northall – Collection of Tents
Councillor Hill – Flood
Chesterfield Canal Trust – E-Newsletter Number 65
Alan Turner – Bus Service 271
Councillor Ferris – Allotment Water Meter Reading
Councillor Greer-Waring – Flood
Councillor Northall – Flood
Councillor Carter – Meeting Agenda
Councillor Northall – Meeting Agenda
Liz Wainwright – Todwick Toddlers Donation
Councillor Hill – Flood
Liz Wainwright – Todwick Toddlers Donation
RMBC – Kiveton Lane and New A57 Roundabout
RMBC – Weekly Lists
The meeting was suspended at 8.00 p.m.
OPEN SESSION
Mr. and Mrs. Housley expressed concern at the effect proposed bus service changes would have on the village. In particular they asked that the Council support a request that one of the three Route X5 buses from Sheffield divert into Todwick then on to Dinnington via South Anston. The inclusion of Todwick was also requested on the return to Sheffield.
Gregory and Leah explained that the Parish Council fully supported this proposal and was to communicate this to the SYPTE and the operation, First Mainline.
Mrs. Housley was concerned about the condition of the village and in particular the proliferation of weeds and detritus on the streets.
Gregory had communicated with the Borough Council on this and reported that the Parish Council was actively pursuing the employment of a suitable contractor to undertake the work. The summer planting would commence once there was no longer the possibility of over-night frost.
Open Session closed and the meeting was reconvened at 8.20 p.m.
14/12 PLANNING APPLICATIONS
RB2014/0633
Display various illuminated and non-illuminated signs at Red Lion Inn Sheffield Road, Todwick for Greene King PLC, Westgate Brewery, Bury St Edmunds
Resolved to offer no objection.
14/13 COMMITTEES
Recreation
Gregory reported that all was progressing well with the project to extend the sports pavilion. Quotations were being sought from suitable builders. The small team consisting of Councillors Leah, White and himself were continuing to meet weekly to project manage the development including submitting further applications for funding. Site works had to commence before 24th September in order to comply with a condition of the grant from Sport England.
Northall reported on the successful play camp which 17 young people had attended.
Gregory reported that the container would be redundant once the proposed pavilion works were complete and would have to be removed to allow the works to take place.
Northall reminded Members of the proposal to construct a BMX track for use by young people at the north-west corner of the recreation ground.
Allotments
Councillor Ferris was not present at the meeting but had reported to the Clerk that he had met with Charles Mullins of RMBC the previous week. They had discussed the potentially dangerous trees on the allotments site. The tree at the top of allotment 18 was assessed as being sound. That at the top of allotment 23 appeared to be safe but Mr. Mullins undertook to check with his colleague. Nothing had yet been received following any further discussions between the two but Mr. Mullins had recommended that the right hand side of the tree be cut back as there was excessive weight on that side. Ownership of the land on which the tree stood was yet to be determined.
14/14 PARISH PLAN ACTION PLAN/STRATEGIC PLAN
There were no further aspects to discuss.
14/15 MEMBER’S ACTIVITY REPORTS
Northall and her husband had cleaned the sports pavilion to prepare for the play camp but had experienced some problems due to the Junior Football Club holding unannounced training.
Northall and her husband had weeded the planting areas around the war memorial.
Chairman had arranged for the summer bedding plants to be planted shortly.
Greer-Waring reported on a recent incident when there had been some difficulty in accessing the defibrillator.
Chairman had been contacted by concerned residents at Goosecarr Lane/The Pastures following standing water and potential flooding problems during the recent heavy rains. The drainage pipe which crossed underneath the carriageway was nowhere near adequate and a much bigger pipe was required.
Resolved that the Clerk once again ask RMBC to take action to prevent any reoccurrence and also to pursue the installation of a rakeable trash screen once RMBC had given permission for the works to proceed.
Chairman had arranged the registration of the village hall and the recreation ground with the Land Registry. Some minor issues were yet to be resolved but the related documents would be received in the near future. The Church Authorities were being obstructive in providing the deeds to the Children’s Playground but he and his solicitor were vigorously pursuing this and he hoped to be able to give confirmation of their receipt shortly.
Leah was in the process of revising the Emergency Plan and would be forwarding this to the Clerk for him to send on to RMBC.
White confirmed that planning permission for the proposed extension and improvement of the sports pavilion had been given on 8th May.
14/16 VILLAGE MAINTENANCE
Gregory had met with prospective contractors that had expressed an interest in undertaking the handyman duties and would be liaising again with RMBC.
14/17 TRAFFIC AND TRANSPORTATION MATTERS
There were no matters to discuss.
14/18 PARISH COUNCIL INCLUSION ON “FACE-BOOK”
There were no matters to discuss.
14/19 SUMMER EVENTS
There were no further matters to discuss.
14/20 NEIGHBOURHOOD WATCH
No report had been received.
14/21 COUNCIL VACANCY
There had been no expressions of interest.
14/22 URGENT ITEMS
There were no matters to discuss.
The Meeting Closed at 10.20 p.m.
The next Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 24th June 2014.