Todwick Parish Council Minutes
JRW/371
TODWICK PARISH COUNCIL
Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 27th November 2012
Present
- Councillor Hill – Chairman
- Councillor Ferris
- Councillor Gregory
- Councillor Greer-Waring
- Councillor Leah
- Councillor White
J R Walker – Clerk & Financial Officer
Rotherham Borough Councillor Gordon Watson was present and the meeting was suspended to allow him to address Members.
He advised that the Borough Council was reviewing the existing 40 mph speed limit on Kiveton Lane between Kiveton and Todwick. The average speed of vehicles had been checked and found to be 50 mph. Various options to reduce vehicle speeds were being considered including the provision of a speed camera. Kevin Barron MP had asked for a report on the situation from the Borough Council.
Parish Council Members raised their concerns about flooding at the junction of Goosecarr Lane and The Pastures and referred to the request to RMBC related to providing a steel grill at the entrance to the under-road culvert. Councillor Watson asked to be kept informed as liaison with RMBC continued. He would be prepared to speak to RMBC Officers personally should that become necessary.
He informed that each Borough Councillor was allocated a sum of £1,000 annually to be used for the benefit of the local community. Greer-Waring declared an interest as being a member of the Primary School PIA and asked whether Councillor Watson would give consideration to funding the acquisition of a school sports kit for use by various teams at inter-school games. Councillor Watson would be prepared to consider this and gave his e-mail contact address.
Councillor Watson left the room and the meeting began at 7.15 p.m.
12/90 APOLOGIES
Apologies had been received from Councillors Northall and Pantry.
12/91 APPROVAL OF THE MINUTES
30th October 2012
There were no amendments and the minutes were signed as a correct record.
21st November 2012 Budget Meeting
The following amendments were made and the Minutes then signed as a correct record:
The word budget was added to the heading to distinguish it from a normal monthly meeting and the meeting day changed from Tuesday to Wednesday 21st November.
12/92 MATTERS ARISING
There were no matters arising which could not be discussed under an agenda item.
12/93 URGENT ITEMS FOR LATER CONSIDERATION
- New Vicar
- Deliveries of “The Informer”
12/94 CLERK’S REPORT, SALARY AND CONDITIONS
Clerk had:
- Undertaken all the duties placed on him at the last meeting.
- Submitted and paid the cost of the planning application for the provision of a new changing and community building at the recreation ground.
- Provided information on his salary and conditions of employment
Members had met immediately prior to the meeting to review the Clerk’s salary and conditions of service. The Clerk had not been present.
Resolved that
- The Clerk continue to be paid at NJC salary point 29
- The Clerk’s working hours be increased to 13.8/week, this effectively being a 4% salary increase and equating to 37.30% of the full-time salary
- The new salary of £9,192.29/annum to be paid from 1 October 2012.
- The Clerk’s salary to be reviewed annually in accordance with his Contract of Employment.
12/95 FINANCIAL OFFICER’S REPORT
£ |
|
Monies received |
|
---|---|
Nil |
|
Payments made since last meeting |
|
1. RMBC – Mega Active Holiday Camp |
160.00 |
2. Wales High School – Prize |
100.00 |
3. Todwick Village Hall – Rent |
15.00 |
4. RMBC – Oct Rec. Ground Maintenance |
52.13 |
5. Todwick Parish Rec. Ground – Oct Rec. Ground Maintenance |
451.46 |
6. J R Walker – Planning Application |
442.50 |
7. HMRC – November Tax/NI |
313.08 |
8. Hobson Nurseries – Village Planting |
2304.00 |
9. J R Walker – Nov. Salary & Expenses |
525.22 |
Un-presented cheques |
|
1. Ken Mathieson |
10.00 |
2. Peter Sliwinski |
5.00 |
3. Chesterfield Canal Trust |
36.00 |
4. Empire Fire & Safety |
48.00 |
5. RMBC – Mega Active Hol. Camp |
160.00 |
6. Wales High School – Prize |
100.00 |
7. Todwick Village Hall – Rent |
15.00 |
8. RMBC – Oct Rec. Ground Maintenance |
52.13 |
9. Todwick Parish Rec. Ground – Oct Rec. Ground Maintenance |
451.46 |
10. J R Walker – Planning Application Expenses |
442.50 |
11. HMRC – November Tax/NI |
313.08 |
12. Hobson Nurseries – Village Planting |
2304.00 |
13. J R Walker – Nov. Salary & Expenses |
525.22 |
Payments to be made |
|
There were no further payments to be made. |
Bank statement balances |
|||
---|---|---|---|
Business Saver |
Business Saver |
Business Saver |
Community |
£4,805.12 |
£30,017.33 |
£20,018.33 |
£1.00 |
Bank balances after all payments completed |
|||
Business Saver |
Business Saver |
Business Saver |
Community |
£4,805.12 |
£25,554.94 |
£20,018.33 |
£1.00 |
12/96 CORRESPONDENCE
Copies of all written correspondence received had been included with member’s papers for the meeting.
Rotherham Learning Disability Service – Safe in Rotherham Scheme
BDO – Changes to Extranet
Hobson Nurseries – Village Maintenance 2012/13 and 1013/14
RMBC – Rother Valley South Area Assembly
Correspondence had also been received via E-mail and forwarded by the Clerk to Members on their receipt. The Clerk had replied where appropriate.
Kuldip Basra – Receipt of Information re Village Shop
RMBC – Todwick Emergency Plan
RMBC – A57 Improvement Scheme
RMBC – Biodiversity Action Plan information for Area Assemblies
TPC Councillor Clive Pantry – Thank You for Members Gift and Cards
Rother Valley South Area Assembly – Parish Meeting 29th Nov
Chesterfield Canal Trust – E-Newsletter Number 41
Voluntary Action Rotherham – Email Bulletin 31 – 2nd November 2012
YLCA – Branch Meeting Papers
YLCA – Code of Conduct – Dispensations to take part in precept decisions
Brian Kemp – John Palmer
Various TPC Members – Remembrance Service
Stuart Savage (RMBC Transportation) – Further Site Meeting
RMBC – Free ‘MCAT/Legal High’ Training
RMBC – Code of Conduct Dispensation
Rural Action Yorkshire – Latest E-bulletin for Information
Neil Foster (RMBC) & Sheila Pantry – Planter/Sign at Red Lion & A57 Road Works
TPC Councillor Gregory – Planning Application for Sports & Community Building
Helen Johnston – TPC Councillor Clive Pantry
TPC Councillor Gregory – Grounds Maintenance Costs
Clerk to Woodsetts Parish Council – Grounds Maintenance 2013/14
Clerk to Laughton Parish Council – Grounds Maintenance 2013/14
John Bamford (Pasuda) – Revised Proposals for Changing/Community Building
YLCA – White Rose Update
RMBC – Free ‘MCAT/’Legal High’ Training
YLCA – Code of Conduct Training
Anston Parish Council – Ash Dieback
Voluntary Action Rotherham – Email Bulletin 32 – 9th November 2012
RMBC – Bus service diversions as a result of the Kiveton Lane closure
Various TPC Members – Works off Storth Lane
Various TPC Members – Further Transportation Site Meeting with RMBC
RMBC – Adult Mental Health First Aid Training
RMBC – Parish Council Vacancy Approval to Co-opt New Member
RMBC/Dinnington Town Council – Dinnington Christmas Festival – 21st November, 2012
Sheila Pantry – “The Informer” – December 2012
Planning Portal Online – Application Ref 2302081 v1
RMBC – Receipt ZZWS00201450 – Payment of Planning Fee
It had been essential that the planning application for the new changing and community building had been submitted as a matter of urgency in order to facilitate the subsequent application for grant aiding in January 2013. The Clerk had resourced and submitted the documentation and paid the fee on his personal credit card in order to avoid the delay which would have been incurred should payment have been made by Parish Council cheque.
RMBC – Parish Councillor Confirmation
RMBC – Parish Network Meeting 22nd November 2012
Voluntary Action Rotherham – Free Information Event at Voluntary Action Rotherham – 28th November
RMBC – RVS Parish Meeting
TPC Councillor Gregory – Todwick Environment Group & Litter Pick
TPC Councillor Hill – Informer December 2012
Various TPC Members – Proposed Planning Application at the Goosecarr Lane Rec. Grd.
RMBC – Validation of Planning Application RB2012/1654
Voluntary Action Rotherham – Email Bulletin 33 – 16th November 2012
Sheila Pantry – Christmas Lights on Kiveton Lane
TPC Councillor Pantry – Apology for Non-attendance at 21 Nov. Budget Meeting
Sheila Pantry – Wreath Laying
TPC Councillor Pantry – Review of Clerk’s Salary and Conditions
RMBC – Rotherham Integrated Youth Support Service
RMBC – Area Assembly Meeting
TPC Councillor (Chairman) Hill – Christmas Message for Inclusion in “The Informer”
RMBC – RVS Parish Meeting
YLCA – National Association of Local Councils – Legal Topic Notes 80 (Code of Conduct) and 79 (Staff Pensions)
TPC Councillor Ferris – RMBC v Parish Network Meeting
RMBC – Proposed Scope/Structure of the Rotherham Integrated Youth Support Service
TPC Councillors Greer-Waring and Northall – Area Assembly Meeting
Sheila Pantry – “The Informer”
TPC Councillor White – Budget Meeting Minutes
RMBC – Problems re Under Carriageway Culvert
Various TPC Members – Budget Minutes
Mr. & Mrs. Rodley – Todwick Parish Bowling Club
RMBC – Disadvantaged Communities Event
TPC Councillor (Chairman) Hill – Hedge at Recreation Ground
12/97 PLANNING APPLICATIONS
RB2012/1634
Non-material amendment to application RB2012/0665 to include alterations to dormer window at Lead Hill Lodge, Dinnington Road, Todwick for Mr T Hinchliffe.
Resolved to offer no objection
RB2012/1654
Demolition of existing sports pavilion, erection of new changing and community building, re-siting of storage container and installation of lighting on approach roadway at Goosecarr Lane Recreation Ground for Todwick Parish Council.
Resolved to offer no objection
12/98 COMMITTEES
Allotments
Ferris reported that there had been no evidence of vermin. He had turned off the water supply for the winter.
Recreation Ground
Gregory reported that the Borough Council had quoted a cost of £12,300 for grounds maintenance work for year 2013/14 with an option of £11,550 should a three year contract be entered into with the annual cost rising each subsequent year by the annual inflation figure. All possible options were still being considered.
Discussion took place regarding an e-mail received from the Todwick Parish Bowling Club. The Parish Council was committed to maintaining the bowling clubhouse in good condition and to the replacement of any defective windows.
Resolved that the Clerk ask the Club to obtain competitive quotations for the necessary works and confirm what financial contribution the Club was prepared to make.
Leah informed that the next meeting of the working group engaged on preparing the grant application for the new pavilion would be on 3rd December.
12/99 ELECTION OF COUNCILLOR
RMBC had confirmed that no request for an election had been received following the posting of the notice advertising the vacancy caused by the death of Councillor Palmer and that it was now acceptable for the Parish Council to co-opt a new member.
Resolved to co-opt Rebecca Carter onto the Council.
Clerk would inform the Borough Council.
12/100 PARISH PLAN ACTION PLAN
White had attended a meeting at the Primary School and there remained interest in the School providing limited post office services. Doing this over three 15 minutes sessions per week had been discussed. Providing a suitable venue and adult supervision remained to be resolved.
Gregory would be prepared to assist with the supervision.
12/101 MEMBER’S ACTIVITY REPORTS
Ferris reported on his attendance at the RMBC/Parish Council Network Meeting on 22nd November. The RMBC Director of Legal Services had given a presentation on the RMBC Ethical Standards and Code of Conduct for Elected Members. This was followed by a talk on biodiversity by the Ecology Development Officer. The RMBC Human Resources Officer informed on the availability of E-learning available for town and parish councils. The Wickersley Parish Council representative had complained that RMBC had sprayed weed killer onto flowering plants planted by the Parish Council on the main dual-carriageway through the village. The next meeting would be held in February on a date yet to be determined.
Greer-Waring was to attend the Rother Valley South Area Assembly meeting the following Monday. The First Responder Teams in Rotherham were being supplied with new equipment shortly. She had tried to acquire that previously used by the Kiveton based group for Todwick but this would be passed to the Harthill Doctors Surgery since that village had contributed to the initial purchase of the equipment.
Gregory reported that the inaugural meeting of the Environmental Group had been held the previous Thursday night and he was hopeful that sufficient volunteers would attend to form a viable group. The next village litter pick was scheduled for the 8th December and he was to collect the necessary equipment from RMBC. He had written an article for inclusion in the latest edition of “The Informer” newsletter. The Group appeared prepared to assist with the clearing of the ditch and culvert at Goosecarr Lane. The next meeting was to be held at 6.30 p.m. on 10 January.
White had attended a PIA Meeting at the Primary School at which he had discussed the road safety implications arising from the current A57 development. The school was in favour of a number of initiatives including double yellow lines in the vicinity of the school, a reduced speed limit past the school and a smiling/frowning speed limit sign at the Kiveton Lane entry to the village. They were also interested in park and walk and walking bus initiatives.
White had attended a meeting at Wales High School and been informed that the recipient of the Todwick Award for Community Service 2012 was to be Matthew Ward the Head Boy. Matthew had been chosen following an impressive list of activities benefiting both his fellow pupils and the community generally.
12/102 VILLAGE MAINTENANCE
The quotation received by Hobsons Nurseries for hanging baskets and planting for year 2013 was for the same amount as 2012.
Resolved to accept the quotation submitted by Hobsons Nurseries for hanging baskets and planting for year 2013.
Chairman had made arrangements for the laying of the boundary hedge at the recreation ground.
12/103 Traffic and Transportation Matters
Gregory The next meeting with RMBC had been arranged for 29th November at 3.00 p.m. Parish Council Members and representatives from the J & I School would meet in the village hall at 2.30 p.m. He asked Members to give some consideration to various issues before the meeting including the introduction of a 20 mph speed limit throughout the village and a review of the street furniture/road signs.
12/104 YOUTH ACTIVITIES
There were no matters to discuss.
12/105 CHILDREN’S PLAYGROUND
Chairman was arranging for the commemorative plaque to the late Councillor Mary Gregory to be fixed to the display stone and for all to be sited at the playground.
12/106 EMERGENCY PLAN
Leah would review the changes now required and advise the Clerk to enable him to revise the Plan and advise RMBC.
12/107 URGENT ITEMS
New Vicar
Resolved that the Clerk contact Vicky Camber the new vicar and arrange a meeting with Members to welcome her to the village and discuss matters of mutual interest and concern.
Deliveries of “The Informer”
Leah was in the process of arranging new allocations for Members to deliver the newsletter following the death of Councillor Palmer and the appointment of Rebecca Carter.
The Meeting Closed at 9.30 p.m.
The next Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 18th December 2012.