JRW/365

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 29th May 2012

Present

• Councillor Hill – Chairman
• Councillor Gregory
• Councillor Greer-Waring
• Councillor Leah
• Councillor Northall
• Councillor Palmer
• Councillor Pantry
• Councillor White

• J R Walker – Clerk & Financial Officer
• Rotherham Borough Councillor Gordon Watson
• Helen Johnson – Dinnington and Worksop Guardian
• Mr. Graham Trueman

Prior to the council meeting members had been addressed on the Community First Responders and Heart Start initiatives by Emma Scott and two existing volunteers Graham Cliff (Anston) and Kathy Arnold (Kiveton and Harthill)

12/01 ELECTION OF CHAIRMAN

Resolved that Councillor Hill be elected as chairman for the coming year.

12/02 ELECTION OF VICE CHAIRMAN

Resolved that Councillor Gregory be elected as Vice-Chairman

12/03 FORMATION OF COMMITTEES

Resolved to form Committees:

Allotments

Councillors Ferris and White

Planning

All Councillors.

Footpaths

Councillors Northall and Palmer

Recreation

Councillors Gregory and Northall

Village Hall Management

Councillor Palmer to the end of November 2012 and Councillor Greer-Waring thereafter.

Councillors Leah and White were both Trustees of the Village Hall Management Committee. White was presently the Chairman and Leah the Secretary.

Todwick Recreation Ground Charity

All councillors were jointly responsible as trustees.

12/04 APOLOGIES

An apology for non attendance was received from Councillor Ferris,

12/05 APPROVAL OF THE MINUTES

Ordinary Meeting 24th April 2012

11/192

White suggested an amendment to the minute which was subsequently amended to read “White was to discuss with the New headmaster at Wales High School the criteria for the nomination of the candidate for the annual award by Todwick Parish Council”.

The Chairman amended the minute and the minutes were then signed as a true record of the meeting.

12/06 MATTERS ARISING

Ordinary Meeting 24th April 2012

1. 11/189

   Palmer requested clarification on the shutting of the recreation ground entrance gates.

   Gregory explained the system now in operation. The 8.00 p.m. closure was flexible.

12/07 URGENT ITEMS FOR LATER CONSIDERATION

1. BMX Track
2. Sign at Recreation Ground

12/08 CLERK’S REPORT

Clerk had undertaken all the duties placed on him at the last meeting.

12/09 FINANCIAL OFFICER’S REPORT

Clerk reported that the Internal Auditor had completed her checking of the accounts and all other relevant documents and procedures. Particular thanks were due to Margret Clark, the Internal Auditor who had undertaken her duties despite having had a serious operation in hospital and subsequently being in much pain and spending many hours confined to bed. He reminded members that she undertook this work without any payment.

Members expressed their most sincere appreciation for such devotion

Resolved to purchase a subscription to twelve issues of the Down Your Way Magazine as a token of appreciation

Clerk would be submitting the requisite documentation to the External Auditor on the 7th June.

	£
Monies received
RMBC – Half Year Precept	22200.00
HMRC – VAT Refund	4282.49
Un-presented cheques
Mr. B White	16.35
Payments made since last meeting
RMBC – Pest Control	252.00
Todwick Fun Day – Donation to Events	1400.00
HMR&C – Tax/NI	313.08
Todwick Village Hall – Rents	27.00
Country Publications – Magazine Subscription	26.00
Zurich Insurance – Policy Renewal	1560.03
Payments to be made
Hi-Tec Print – “Informer” Printing	95.00
J R Walker – Salary/Expenses	530.87

Bank statement balances
Business Saver	Business Saver	Business Saver	Community
£4,601.69	£25,571.20	£15,007.30	£1.00
Bank balances after all payments completed
Business Saver	Business Saver	Business Saver	Community
£4,601.69	£23,002.87	£15,007.30	£1.00

12/10 CORRESPONDENCE

Copies of all correspondence received had been included with member’s papers for the meeting.

1. RMBC – Parish Network Meeting

2. Audit Commission – Consultation on External Auditors

3. RMBC – Proposed use of Enviro Thaw in the 2012/13 Winter Season

   Resolved that the Clerk request that 10 bags be provided at both the Village and Church Halls.

The meeting was suspended at 8.05 p.m.

OPEN SESSION

1. Mr. Graham Trueman gave examples of wholly unsatisfactory services and of some now discontinued and complained about the reduction in frequency and quality of bus services generally through the village.

   Palmer gave details of some of the changes made. He referred to the most recent meeting with the SYPTE at which Mark Trask had undertaken to look into the complaints made in respect of Service X14 and to review the provision of services generally. It should be noted that the bus companies operated on a strictly financial basis and any additional services or journeys not financially viable had be funded by the Executive itself.

2. Rotherham Borough Councillor Gordon Watson informed that the highest priority for the Borough Council was presently the Local Development Framework which it hoped to finalise soon. Unless this was done the Government’s Model would have to be adopted.

Open Session closed and the meeting was reconvened at 8.20 p.m.

12/11 PLANNING APPLICATIONS

1. RB2012/0606

   First floor extension to garage to form accommodation ancillary to existing dwelling-house (Renewal of permission RB2009/0354) at 7 Paddock View, for Mr J Wardell.

   Resolved to offer no objection

2. RB2012/0665

   Single storey side extension and installation of dormer window at Lead Hill Lodge, Dinnington

   Road, Todwick for Mr T Hinchliffe.

   Resolved to offer no objection

12/12 COMMITTEES

Recreation

Gregory reported that the grounds maintenance contract was presently working well and the Bowling Club was satisfied with the standard being achieved. The sports pavilion had been cleared in advance of use by the youth meetings. The Cricket Clubs were using the facility without complaint.

Village Hall

White informed that a contract had been let for the refurbishment of the timber floor in the main hall and works were to commence in a month or so. The hall would need to be closed for four consecutive days. He would take a further meter reading related to the PV Panels at the weekend which he would pass on to British Gas.

12/13 MEMBER’S ACTIVITY REPORTS

1. Gregory reported on the 26 May litter sweep attended by 12 volunteers. RMBC Streetpride had been very helpful in providing equipment and removing the resultant bags of rubbish.

2. Gregory reported on the transportation meeting held with RMBC. The response now received from the Borough Council did not support any of the suggested initiatives and the post A57 Improvement scheme scenarios had not been considered. Nonetheless he remained hopeful that some improvements could eventually be forthcoming and the liaison with RMBC should continue. The next meeting was scheduled for the 19 July.

   Resolved that at Greer-Waring’s suggestion the Clerk request RMBC to undertake any pedestrian or vehicle counts before the Junior and Infant School closed for the summer recess.

3. White informed of his further discussions with RMBC Planning and Wales Parish Council regarding Footpath 22. Planning had undertaken to inform him when the Nottinghamshire Recycling Continuation of Approval Application was to be considered by the RMBC Planning Board. Wales Parish council had asked the Environment Agency to analyse water samples and would let Todwick parish Council know when these were to hand.

12/14 VILLAGE MAINTENANCE

1. Greer Waring was pleased that the broken windows at the former hairdressers shop at The Pastures had been boarded up but was concerned that the broken glass had been allowed to remain on the shops curtilage.

   Chairman gave details of his discussions and e-mail contact with Stuart Rogerson, the owner’s agent.

2. Following the WI’s reluctance to arrange the planting of a tree to commemorate the Queen’s Jubilee the Chairman was prepared to donate a semi-mature Mountain Ash Tree to the Parish Council.

   Resolved to accept the Chairman’s offer and plant the tree at the Children’s Play Area during the autumn of 2012.

3. Palmer was concerned that certain jobs were not being undertaken because the Council no longer employed a maintenance contractor. He drew Members’ attention to several matters including the lack of assistance available in connection with the Fun Day and painting required to the wayside seats.

   Chairman would enquire about obtaining estimates for the painting work.

   Gregory stated that arrangements were in place for Streetpride to collect the rubbish after Fun Day subject to a phone call being made informing them of the location.

4. In answer to Councillor Palmer the Chairman was able to confirm that the hanging baskets would be on display shortly. Understandably the nurseryman was concerned about the possibility of a late frost destroying plants.

12/15 PARISH PLAN ACTION PLAN

1. Leah advised Members of the revised Action Plan she’d circulated by email earlier that day following the 17 May meeting. She had highlighted outstanding action points in red and asked members to pursue any for which they were responsible providing her with an update so that she could ensure an accurate copy of the action plan was available for discussion at the June TPC meeting.

   Resolved that this item be considered earlier in future council meetings.

2. Northall was aware that the local Historical Society was interested in assisting with the provision of a war memorial and had suggested one possible location.

   Resolved to place an item on the June Agenda.

3. Northall had received a complaint concerning horses being ridden on the public footway and enquired as to whether this was permitted by law.

   Clerk was of the opinion that this was not permitted but would make further enquiries and inform Members.

12/16 DOG CONTROL ORDER

Resolved that this item be deleted from any future meeting agenda.

12/17 YOUTH PARISH COUNCIL/INITIATIVES

Whilst there was no update relating to the Youth Parish Council, in relation to youth initiatives Northall reported that despite a slow start principally due to the very wet weather the meetings with Youth Workers were now very well attended and proving a success. She evidenced the success of week-long summer camps such as those run at Harthill and she urged members to consider funding this in Todwick. A one-week course cost £650 but this would be offset by contributions from attendees and therefore the eventual cost to the council would be considerably less.

Resolved to fund a one week summer camp in Todwick during the 2012 Summer school holidays.

12/18 CHILDREN’S PLAYGROUND

Chairman would make further attempts to obtain quotations for the commemorative plaque.

12/19 FIRST RESPONDERS

Resolved to consider further at the June meeting.

12/20 QUEEN’S JUBILEE

Celebrations were planned as part of the Fun Day.

12/21 URGENT ITEMS

1. BMX Track

   Gregory circulated an information pack related to possible grant aided funding for provision of this facility for young people.

   Leah would look into the possibility of grant aiding from Sport England for this project and the Pavilion on the Recreation Ground.

2. Sign at Recreation Ground

   Pantry informed that the entrance sign had been vandalised and an attempt made to remove the sign face and withdraw the posts.

   Chairman would make enquiries about a replacement sign.

The Meeting Closed at 9.55 p.m.

The next Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 26th June 2012.