JRW/363

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 24th April 2012

Present

• Councillor Gregory – In the Chair
• Councillor Ferris
• Councillor Leah
• Councillor Northall
• Councillor Pantry
• Councillor White

• J R Walker – Clerk and Financial Officer
• Mr. Norman Anderson – Neighbourhood Watch Group
• Mr. Tom Brown – Parish Bowling Club

11/179 APOLOGIES

Councillors Greer-Waring, Palmer and Hill had sent their apologies.

11/180 APPROVAL OF THE MINUTES – 27 March 2012

There were no amendments and the minutes were signed as a correct record.

11/181 MATTERS ARISING

There were no matters arising which would not be considered later under an agenda item.

The meeting was suspended at 7.10 p.m. to allow Mr. Norman Anderson to address members on crime and antisocial related matters.

Mr. Norman Anderson gave details of recent incidents and action taken by both the police and himself. These included discharge of fireworks, lighting fires, arson and cars being driven recklessly on the recreation ground. He had reported to the police a van with an altered number plate supposedly collecting clothes on behalf of the charity Troop Aid, since the charity did not distribute flyers as those with the van had apparently done. The police were investigating.

Members thanked Mr. Anderson for his report. He left at 7.20 p.m. and the meeting continued.

11/182 URGENT ITEMS FOR LATER CONSIDERATION

1. Bunting
2. Youth Initiative
3. Flag Pole
4. Todwick Tea Towel

11/183 CLERK’S REPORT

Clerk had

• Undertaken all the duties placed on him at the last meeting.
• On the 12th April circulated copies of the end of year accounts and other documents for financial year 2011/12.
• Submitted the form to reclaim the VAT payments for 2011/12

11/184 FINANCIAL OFFICER’S REPORT

Clerk reported that the Internal Auditor, Margaret Clark was unfortunately ill in hospital, following a recent fall but despite this had expressed a willingness to check the end of year accounts and all other documents when she left hospital at the end of the month.

	£
Monies received
Allotment Holders – Rent	57.00
Un-presented cheques
	Nil
Payments made since last meeting
	Nil
Payments to be made
Todwick Village Hall – Rents	31.50
HMR&C – March Tax/NI	329.16
J R Walker – Salary & Expenses	564.08
Mr. D Gregory – Key Cutting	12.96
Mr. Brian White – Councillor Expenses	16.35

Bank statement balances
Business Saver	Business Saver	Business Saver	Community
£4,603.97	£1,619.91	£15,014.59	£1.00
Bank balances after all payments completed
Business Saver	Business Saver	Business Saver	Community
£4,603.97	£672.86	£15,014.59	£1.00

11/185 CORRESPONDENCE

Copies of all correspondence received had been sent to members on receipt or included with the papers for the meeting.

1. RMBC – Parish Joint Working Group Minutes.

2. Zurich Municipal – Employer’s Liability Tracing

   Clerk had returned the necessary information.

11/186 PLANNING APPLICATIONS

No notice of planning applications in the parish had been received.

11/187 COMMITTEES

Allotments

Ferris reported that:

1. The signed pest control contract had been returned to RMBC.
2. The Pest Control Officer had made a further treatment visit and given a list of future dates throughout the next year.
3. All rents had now been paid.
4. All plots were let including two new holders.
5. Arranged for one of the holders to provide and install new numbered plot markers and in recognition of this had allowed him to cultivate his own plot rent free for one year.

Recreation Ground

Gregory reported that:

1. There had been a meeting of the User Group.

2. All the Groups had been invoiced and two payments received.

3. Rents had been increased by 5% but remained extremely competitive.

4. He had spoken to some car drivers after driving their vehicles over the grassed area.

5. He had noted the name of a dog owner habitually exercising his dog on the recreation ground.

   Resolved that the Clerk write to the person responsible for taking his dog onto the ground.

Village Hall

White reported that the Village Hall committee had resolved to refurbish and re-seal the timber floor in the main hall.

The meeting was suspended at 7.30 p.m. to allow the Annual assembly to be held and was re-convened at 7.45 p.m.

11/188 MEMBER’S ACTIVITY REPORTS

1. White reported on further dissatisfaction with the condition of public footpath 22 and the joint meeting he and Councillor Northall had had with RMBC Members and Officers and Wales Parish Council. RMBC had agreed to ensure that all surface water from the Nottinghamshire Recycling Site was treated within the site and to impose time constraints on when the necessary works had to be completed.

   Resolved to thank Councillors Northall and White for their success in ensuring action was taken and to support Councillor White’s suggestions that he now arrange site meetings with the Site Manager and Wales Parish Council and also with the Environment Agency.

2. Gregory had collated all members’ e-mails recording the issues to be discussed at the meeting with RMBC on the 26th April, which he would lead unless the Chairman, Councillor Hill became available to do so.

The meeting was suspended at 8.00 p.m.

OPEN SESSION

1. Mr. Tom Brown expressed concern about the poor condition of the bowling green. Maintenance had not been to the required standard and remedial works needed to be undertaken at the earliest opportunity.

   Gregory would discuss this with the RMBC Operations Manager.

Open Session closed at 8.20 p.m.

11/189 VILLAGE MAINTENANCE

Resolved that the recreation ground entrance gates be closed by 8.00 p.m. until the end of the summer.

11/190 PARISH PLAN ACTION PLAN

Leah reported that many of the actions had now been closed.

Resolved to hold a further meeting of the Action Plan Group at 10.00 a.m. on Thursday 17th May, when the outcome of the 26th April meeting with RMBC would be known.

11/191 DOG CONTROL ORDER

Resolved to await the outcome of the Clerk’s letter to the irresponsible dog owner before considering further.

11/192 YOUTH PARISH COUNCIL

White was to discuss with the New headmaster at Wales High School the criteria for the nomination of the candidate for the annual award by Todwick Parish Council.

11/193 CHILDREN’S PLAYGROUND

Resolved to approve the wording for the commemorative plaque “This plaque commemorates Mary Gregory’s 28 years service (1979 – 2007) as a Todwick Parish Councillor and sometime Chairman. Her vision and hard work made this play area possible.”

11/194 FIRST RESPONDERS

A representative would be attending the May meeting.

11/195 URGENT ITEMS

1. Bunting

   Leah encouraged the hanging of bunting to celebrate the Queen’s Jubilee. She was aware that Wales Parish Council was to plant a commemorative tree and she asked members to consider what might be appropriate in Todwick.

   Gregory had arranged for a village litter sweep on 26 May.

2. Youth Initiative

   Northall had arranged an extension of the play-safe scheme for 14 to 18 year olds. Sessions would commence on the 4th May 2012 and initially run for 12 weeks. These would last for two hours with a 7.00 p.m. start. The sports pavilion would be open. She had already spoken with some parents and the sessions would be advertised in advance. If all went well she would discuss future funding with Borough Councillor Jennifer Wysall.

   Gregory and Northall would discuss details within the next week or so.

3. Flag Pole

   Leah referred to the Armed Forces Day in June and suggested that the Council consider erecting an appropriately sited flag pole to fly flags on national or other days of celebration.

4. Todwick Tea Towel

   Pantry brought members attention to the towels presently being sold for village hall and church funds.

The Meeting Closed at 9.00 p.m.

The next Council Meeting will be held in Todwick Village Hall commencing at 7.00 p.m. on Tuesday 29th May 2012.