JRW/352

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 24th May 2011

Councillors had been elected at the uncontested election on 5th May 2011 and had each subsequently signed their Declaration of Acceptance of Office in the presence of the Clerk.

Present

• Councillor Ferris
• Councillor Gregory
• Councillor Hill - Chairman
• Councillor Leah
• Councillor Palmer
• Councillor Pantry
• Councillor White

• J R Walker - Clerk & Financial Officer
• Mr. J Cloke
• Mr. R Edley

11/01 ELECTION OF CHAIRMAN

Resolved that Councillor Hill be elected as chairman for the coming year.

11/02 ELECTION OF VICE CHAIRMAN

Resolved that Councillor Gregory be elected as Vice-Chairman

11/03 CO-OPTION OF COUNCIL MEMBER

Following the uncontested election there remained one vacancy on the Council.

Resolved that the vacancy be advertised on the Todwick Web Site, by separate flyer within the latest edition of The Informer to be delivered shortly.

11/04 FORMATION OF COMMITTEES

Resolved to form Committees:

1. Allotments

   Councillors Ferris and White

2. Planning

   All Councillors.

3. Footpaths

   Councillors Northall and Palmer

4. Recreation

   Councillors Gregory and Northall

5. Village Hall Management

   Councillor Palmer

All councillors were jointly responsible as trustees of the Todwick Recreation Ground Charity Trust.

11/05 APOLOGIES

An apology for non attendance was received from Councillor Northall

11/06 APPROVAL OF THE MINUTES

Ordinary Meeting 26 April 2011

Gregory The cheque amounting to £265.00 had related to the bowling clubhouse and not the sports pavilion.

This amendment was made to Minute 10/191 and the minutes were signed as a correct record.

Annual Assembly 26 April 2011

There were no amendments

The minutes were signed as a correct record.

11/07 MATTERS ARISING

Ordinary Meeting 26 April 2011

1. 10/188(1)

   White informed that none of the winners of the raffle following completion of the parish plan questionnaire had yet claimed their prizes. The numbers were 477, 666, 007, 005 and 217.

2. 10/188(2)

   White/Leah had walked the footpath and found that although some 30-50% of the promised work had been completed there were still wet areas despite the lack of rain for some time.

   Chairman had been in discussion with Borough Councillor Whysall about this who had asked RMBC Officers for a report.

3. 10/192(4)

   White had been in further discussion and persuaded CE Electric UK to undertake the works previously promised. These had now been completed very satisfactorily and a nearby resident had expressed his appreciation.

   Resolved to thank Councillor White and instruct the Clerk to send a letter of thanks to CE Electric UK.

4. 10/192(8)

   Gregory had noticed that several of the timber bollards had been removed from the grass verge at the junction of The Pastures and Staniforth Road.

5. 10/194

   White was to complete the documentation to apply for the requisite planning permission to install the PV panels at the village hall.

Annual Assembly 26 April 2011

There were no matters arising.

11/08 URGENT ITEMS FOR LATER CONSIDERATION

1. Public Notice Board

11/09 CLERK'S REPORT

Clerk had undertaken all the duties placed on him at the last meeting

11/10 FINANCIAL OFFICER'S REPORT

Clerk would be submitting the requisite documentation to the external auditor on the 7th June.

	£
Monies received
RMBC - Half Year Precept	17200.00
HMRC - VAT Refund	850.14
Allotment Holders - Rents	72.00
Un-presented cheques
Parish Plan Prizes	50.00
Todwick Village Hall	52.50
Rural Action Yorkshire	720.05
P Williamson	1065.00
Todwick Village Hall	112.50
Harthill Fruit & Veg.	35.00
Harry Stebbing Workshop	6630.00
Payments made since last meeting
P Williamson - Work at Sports Pavilion	1065.00
Todwick Village Hall - Rents	112.50
Harthill Fruit & Veg - Bouquet	35.00
Harry Stebbing Workshop - Village Signs	6630.00
Payments to be made
HMR&C - Tax/NI	182.76
Empire Fire & Safety Ltd - Fire Extinguisher Maintenance	126.00
J R Walker - Salary/Expenses	667.39
Zurich Insurance - Policy Renewal	1505.98
J Marples - Village Maintenance	130.50
Rotherham Met. Boro' Council - Planning Application Fee	85.00
St. Peter & Paul's Church Todwick - Donation	50.00
Word for Word Digital Ltd. - Printing of Notices	97.20

Bank statement balances
Business Saver	Business Saver	Business Saver	Community
£4,601.69	£26,955.45	£15,007.30	£1.00
Bank balances after all payments completed
Business Saver	Business Saver	Business Saver	Community
£4,601.69	£15,445.57	£15,007.30	£1.00

11/11 CORRESPONDENCE

Copies of all correspondence received had been included with member's papers for the meeting.

1. SYPTE - Local Transport Plan

   Palmer gave a résumé of the proposals including the joint plan involving all the South Yorkshire Metropolitan Districts and with particular attention being given to congestion "hot spots".

2. RMBC - New Localism Training Session

   Pantry was no longer available to attend such events and it was important that the Council provided an alternative attendee.

3. RMBC - Planning Application RB2011/0628 A57 Re-alignment and Improvement

4. CE Electric UK - Sub Station at The Meadows

5. Juntos Youthie - Youth Club

   Resolved to request the return of the £200 previously donated by the parish council since £250 had subsequently been donated by RMBC.

6. St. Peter & St. Paul's Church - Request for Donation

   Resolved to donate £50 to Church funds as a means of supporting the village garden fete.

The meeting was suspended at 8.00 p.m.

OPEN SESSION

1. Mr. J Cloke and Mr. R Edley expressed the A57 Action Group's objections to the latest RMBC proposals for the improvement of the A57.

Open Session closed and the meeting was reconvened at 8.48 p.m.

11/12 PLANNING APPLICATIONS

1. RB2011/0628

   Application for re-alignment and dual carriageway improvements to the A57 including controlled pedestrian crossing and roundabout at Todwick crossroads (Application under

   Regulation 3, 1992) at land at Sheffield Road, Todwick for Rotherham MBC, Mr D Phillips, Bailey House, Rawmarsh Road, Rotherham.

   Clerk had only the previous weekend received paper copies of the latest drawings for the scheme and passed these on to Councillor Hill.

   A signalized junction at Goosecarr Lane had been suggested but according to RMBC staff attending the recent event at the Red Lion, had been rejected not for reasons of road safety or design but because of cost.

   Resolved to object to the application:-

   1. There was no provision for eastbound traffic to turn right into Goosecarr Lane. This was unacceptable and would cause problems not only for the residents of Todwick in general and of Goosecarr Lane in particular but also add to the traffic flow on Kiveton Lane.
   2. Increased traffic flows will undoubtedly occur on Kiveton Lane because of the new layout. This will further threaten the safety of the pupils and parents accessing the local school and also the very young children and parents attending the pre-school at the village hall.

   Clerk was to advise RMBC:

   1. That the Parish Council was aware that a petition was presently being signed by a substantial number of parishioners strongly objecting to the latest scheme design.
   2. That Parish Council Chairman asked to be allowed to speak at the Planning Board meeting on this proposal.

2. RB2011/0668

   Two storey side extension and front porch at 22 Tortmayns for Mr C Eccles

   Resolved to offer no objection.

11/13 COMMITTEES

Recreation

Clerk had received a report concerning the presence of glass in the sand pit at the children's play area at the recreation ground and referred this to members.

Resolved that the Village maintenance Contractor be instructed to check the sand regularly and remove any extraneous material.

Gregory reported that the north-west corner of the ground now looked superb following the removal of the old container, removal of various other items and a general tidying up.

Allotments

Ferris reported that all plots were let and all rents paid.

Chairman had noted that greenhouses and other structures continued to be built by plot holders. He asked that these be monitored to ensure their suitability in terms of siting and design.

11/14 MEMBER'S ACTIVITY REPORTS

Leah reported on the provisional results from the parish plan questionnaire following the completion of data input by herself and Councillor White and preliminary analysis by Amanda Kent at Rural Action Yorkshire.

11/15 VILLAGE MAINTENANCE

Palmer gave a précis of the duties carried out by the contractor since the last council meeting. In addition to routine duties the contractor had re-bedded the coping stones at the planters fronting the carpet shop at The Pastures. The brickwork to the planters had become badly spalled during the heavy winter frosts and a possible solution was to construct new walls immediately fronting the existing.

Resolved that following the request for three competitive quotations the contract for providing and maintaining hanging baskets and the various planting areas be awarded to DT & JA Hobson.

11/16 GOOSECARR LANE TELEPHONE BOX

Chairman would deliver the new hinge to Councillor Northall.

11/17 EMERGENCY PLAN

Leah would amend the Plan and refer to the Clerk for formal submission to RMBC.

11/18 RISK ASSESSMENTS

Gregory informed that inspection and re-assessment was required and he hoped to be able to undertake this shortly.

11/19 URGENT ITEMS

1. Public Notice Board

Ferris had been asked to ascertain whether the board should be provided with lockable doors.

Council rejected this as impractical.

The Meeting Closed at 9.40 p.m.

The next Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 28th June 2011.