JRW/350

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 26th April 2011

Present

• Councillor Ferris
• Councillor Gregory
• Councillor Hill - Chairman
• Councillor Leah
• Councillor Palmer
• Councillor Pantry
• Councillor Pilson
• Councillor White

• J R Walker - Clerk & Financial Officer
• PCSO Dimelow
• Mrs. K Pearson
• Mr. N Anderson

10/186 APOLOGIES

An apology had been received from Councillor Northall.

10/187 Approval of the Minutes

Amendments were made:

1. The meeting had been held in the village hall not Church hall.

2. 10/176 (Payments to be made) It needed to be recorded that the printing related to the parish plan questionnaire.

The minutes were then signed as a correct record.

10/188 MATTERS ARISING

1. 10/176 (Resolved)

   White reported that although the winning numbers had been advertised no one had yet claimed a prize.

2. 10/184

   White had seen that some of the works to the footpath had commenced but he would check again in two weeks and report back if they were not completed as promised.

3. 10/178

   Palmer had received a report that an application may be submitted to build houses on the land between the Manor House and Rayls Drive.

   Clerk had received no formal notification.

4. 10/180

   Palmer had spoken with David Thorpe and was now to discuss the clearing of rubbish from the Church car park.

10/189 URGENT ITEMS FOR LATER CONSIDERATION

1. Rural Action Yorkshire
2. Hanging Baskets
3. Dogs on the Recreation Ground
4. Golf on the Recreation Ground

10/190 CLERK'S REPORT

Clerk had carried out all the instructions given to him at the last meeting.

10/191 FINANCIAL OFFICER'S REPORT

Clerk had:

1. Prepared all the requisite financial documentation for the year ending 31 March 2011 and reported that the end of year accounts and all other relevant documents had been checked and approved by the Internal Auditor.

2. Submitted the application for refund of VAT paid in 2010/11.

Resolved to thank the Clerk and to present a bouquet of flowers to Margaret Clark in grateful thanks for her continued helpful and unpaid work as the Internal Auditor.

	£
Monies received
Allotment Holders	270.00
Un-presented cheques
1. Information Commissioner	35.00
2. Rural Action Yorkshire	424.32
3. D Gregory	5.70
4. Questionnaire Prize winners	50.00
Transfers made since last meeting
1. Transfer to Clerk's Gratuity A/c	200.00
2. Transfer to Recreation Ground A/c	5000.00
Payments to be made
1. Todwick Village hall - Rents	52.50
2. Rural Action Yorkshire - Parish Plan	720.05
3. RMBC - Playsafe Scheme	134.00
4. Paul Williamson - Electrical Works at Sports Pavilion	265.00
5. HM Revenue & Customs - Tax/NI	182.76
6. J R Walker - Salary & Expenses	817.90
7. J Marples - Village Maintenance	126.85
8. Mr. D Gregory - Materials for Sports Pavilion	26.82
9. Juntos Youthie - Donation to Funds	150.00

Bank statement balances
Business Saver	Business Saver	Business Saver	Community
£4,601.69	£11,012.65	£15,007.30	£1.00
Bank balances after all payments completed
Business Saver	Business Saver	Business Saver	Community
£4,601.69	£8,021.65	£15,007.30	£1.00

The meeting was suspended at 8.00 p.m. to allow the Annual Assembly to be held and re-convened at 8.15 p.m.

OPEN SESSION

Mr. N Anderson - Neighbourhood Watch

Reported that:

No reports had recently been received in relation to the allotment site. There had been fewer reports of anti-social behaviour. The empty shop at The Pastures formerly used as hairdressers remained a cause of concern but he had been unable to contact the owners.

Leah had not yet finalised a detailed analysis of the returned parish plan questionnaires but she was aware that some returns complained of its unsatisfactory and potentially dangerous condition.

Open Session closed at 8.20 p.m.

10/192 CORRESPONDENCE

1. RMBC - A57 Major Highway Scheme

   Various councillors had attended the public scheme display held at the Red Lion Hotel. The forthcoming use of the village hall as a polling station at the May elections offered an opportunity to inform parishioners of the present situation and Councillor Gregory offered to man a station elsewhere in the hall.

   Resolved that the Clerk write to express dissatisfaction with the wholly inadequate advance publicity.

2. BDO - Audit Documents

3. CE Electric UK - Sub Station at The Meadows

4. CE Electric UK - Sub Station at The Meadows

   Resolved that the Clerk write again to express concern that the promised work to fully clear the site and lay white chippings to prevent further weed growth were not to be carried out as previously promised.

5. RMBC - Borough Standards Committee

   Pantry outlined soon to be introduced changes to the means of ensuring the maintenance of high ethical standards and asked that the Clerk copy relevant pages of the latest information for all members.

6. RMBC - Joint Working Seminar

   Clerk had returned the completed questionnaire and Members would send individual responses.

7. Information Commissioner's Office - Confirmation

8. Mr. Colin Bell - Timber Bollards at The Pastures

   Pilson would discuss the possibility of adding a flowerbed within the grass verge within the triangular area fronting the recreation ground.

   Chairman informed that a total of 11 bollards would be removed as agreed on site and would speak with Mr. Bell.

9. An E-mail had been received from Mr. James Bullivant concerning the boundary between his property and the J&I School.

   Pilson would discuss the situation with the Governing Body.

10/193 PLANNING APPLICATIONS

1. RB2011/0421

   Non-material amendment to application RB2010/0304 to include alterations to fenestration at 5 Osborne Road for Mr. M Evison

   Resolved to offer no objection.

2. RB2011/0425

   Outline application for erection of dwellinghouse (renewal of RB2008/0596) at 41 Rectory Gardens for Mr. K Eaglesham.

   Resolved to offer no objection.

10/194 COMMITTEES

Allotments

Ferris reported that all rents had now been paid and he would be paying £72 into the bank. There were 38 plots rented, 26 of which were full and 12 half plots. There were 4 individuals on the waiting list.

Clerk confirmed that the pest control bill for 2011/12 had been paid.

Recreation

Gregory reported that the planned works had now been completed at a cost of some £1050. The fire extinguishers had been replenished at a cost of £105 + VAT and were now fully compliant with the requisite legislation. Electrical work had been undertaken at the bowling clubhouse. Harthill 3rd Eleven Cricket Team was now playing games on alternative weekends, Todwick Cricket Club playing on the other weekends. A new mower had been stolen from the locked container.

Village Hall

White reported:

• A recent increase in use and diversity of bookings at the hall.

• New events were being introduced to provide fresh interest for the village.

• The results of the Parish Plan questionnaire were awaited with interest to see what new ideas had been suggested.

• The village hall was presently financially self-sufficient in terms of routine maintenance and upkeep and it was hoped that the Management Committee could keep it that way, relying on the Parish Council to help with major work or problems if they arose.

Discussion took place on the merits of installing Photovoltaics (PV) panels on the hall roof.

White had concluded that doing so would significantly reduce the future running costs. Installation costs would be approximately £16,000 but 50% government grants were presently available.

Resolved to contribute £8,000 towards the cost of installing PV panels at the village hall, providing that a grant could be obtained for the balance of the cost required.

10/195 MEMBER'S ACTIVITY REPORTS

1. Leah and White were in the process of inputting the data from the parish plan questionnaires and it was already clear from parishioners completed returns that there were a number of consistent themes/concerns emerging. Once the data input was completed Rural Action Yorkshire would analyse this and produce a report for the parish council to assess and use to determine future policy. In addition, a total of 97 expression of interest forms had been returned which will also be analysed and included in the report for the parish council.

2. Palmer reported on his attendance at the South Rotherham Rural transport Forum Meeting at Harthill. The anticipated job reductions had not yet transpired. David Cooper from the SYPTE had explained the Rotherham Mayor's Charity Mini-Bus, community transport, scooter loan, car and concessionary fare schemes.

10/196 VILLAGE MAINTENANCE

Palmer reported that some 10 hours had been spent on the removal of litter. Locking and unlocking the recreation ground had totalled 3 1/2 hours. A new padlock had been purchased.

10/197 GOOSECARR LANE TELEPHONE BOX

Ferris reported that the wooden panel had now been removed.

Chairman would provide the new hinge.

10/198 YOUTH CLUB

Leah, Gregory and Northall had met with the newly formed "Juntos Youthie" Group.

Pilson had previously suggested the Group prepare an equality impact assessment but this had not been done.

Leah had prepared a draft business plan.

Resolved to donate £150 to the work of the Group with young people in the village.

10/199 EMERGENCY PLAN

Leah would revise this once the May election had passed.

10/200 URGENT ITEMS

1. Rural Action Yorkshire

   Leah had accepted an invitation to join the Board of Trustees and would take her seat on the 7th May.

   Members offered their congratulations.

2. Hanging Baskets

   Members had been highly satisfied with the provision and maintenance by the contractor in 2010.

   Resolved to seek quotations from three suppliers for 2011 and 2012.

   Pilson undertook to make arrangements.

3. Dogs on the Recreation Ground

   Pilson continued to see dogs being taken onto the recreation ground by their owners.

   Gregory explained what action could now be taken against the owners but it would be necessary to identify both the dog and its owner.

4. Golf on the Recreation Ground

   Gregory reported that golf balls had purposely been driven onto the bowling green and one ball had broken a window in the pavilion.

The Meeting Closed at 10.40 p.m.

The next monthly council meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 31st May 2011.