JRW/329

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 26th May 2009.

Present

• Councillor Gregory
• Councillor Kettell
• Councillor Leah
• Councillor Mathieson
• Councillor Palmer - Vice Chairman - In the Chair
• Councillor Pantry
• Councillor White
• Clerk - J R Walker

09/01 ELECTION OF CHAIRMAN

Resolved

1. To elect Councillor Hill as Chairman for the coming year.
2. To thank Councillor Hill for his excellent work as Chairman to date.

09/02 CHAIRMAN'S DECLARATION OF OFFICE

Clerk would arrange for Councillor Hill to sign the Declaration of Acceptance of Office at the earliest opportunity.

09/03 ELECTION OF VICE CHAIRMAN

Resolved to re-elect Councillor Palmer as Vice Chairman.

09/04 APPOINTMENTS TO OUTSIDE BODIES

Resolved to appoint Councillor Leah to the Todwick Village Hall Management Committee but to make no other formal appointments.

Members would attend external meetings as relevance and time commitments allowed.

09/05 FORMATION OF COMMITTEES

Resolved to form Committees:

1. Allotments

   Councillors Mathieson and White

2. Planning

   All Councillors.

3. Footpaths

   Councillors Kettell and Mathieson

4. Recreation

   Councillors Mathieson and Northall

09/06 APOLOGIES

An apology had been received from Councillors Hill and Northall.

09/07 APPROVAL OF THE MINUTES

Ordinary Meeting 28th April 2009

There were no amendments.

The minutes were signed as a correct record.

Annual Assembly 28th April 2009

There were no amendments.

The minutes were signed as a correct record.

09/08 MATTERS ARISING

1. 08/170

   Mathieson the remaining allotment rent had now been collected and handed to the Clerk.

2. 08/175(3)

   White enquired as to whether the Clerk had received any notification as to when the stile might be repaired.

   Clerk had not but would make further contact with RMBC.

3. 08/164(3)

   White asked that this item be placed on the June agenda and enquired as to whether any suggestions had yet been made by the Historical Society.

   Kettell/Clerk had both spoken with members of the Society who had seem very interested in producing further logos for Council's consideration.

   Kettell would speak with Mr. Rusling again.

09/09 URGENT ITEMS FOR LATER CONSIDERATION

There were no urgent items.

09/10 CLERK'S REPORT

Clerk had undertaken his routine duties and all the instructions given to him at the last meeting.

09/11 FINANCIAL OFFICER'S REPORT

Clerk reported that the Internal Auditor had completed the audit for 2008/9 and all was satisfactory.

Council continued to be grateful to Margaret Clark for undertaking the work at no cost to the Council and particularly so soon after the death of her husband.

Resolved to thank Mrs. Clark and to present her with a bouquet of flowers as means of expressing members' thanks.

	£
Monies Received
1. RMBC - Half Year Precept	17500.00
2. H M Revenue & Customs - VAT Refund	881.09
3. Barclays Bank - Interest	1.12
4. Mr. T Walls - Allotment Rent	10.00
Payments Made Since Last Meeting
	Nil
Payments To Be Made
1. Todwick Village Hall - Rents	33.00
2. HMR&C - Tax/NI	186.97
3. J R Walker - Salary & Expenses	665.32
4. Mr. Julian Marples - Village Maintenance	214.80
5. Zurich Insurance plc - Renewal Premium	1515.49
Previously Signed Cheques Not Appearing On Bank Statements
1. Architectural Artistic Ironwork	250.00
2. Todwick Village Hall	27.00
3. GFP Construction	4766.75

Bank Statement Balances incl. Bank Interest
Business Premium	Business Premium	Community
£4,197.60	£37,363.62	£1.00
Balances after all payments completed
Business Premium	Business Premium	Community
£4,197.60	£29,714.28	£1.00

Resolved

1. To open a further account with the sum of £5,000 and which would be used solely to contain monies to be used for contributing towards the cost of a new sports pavilion at the Goosecarr Lane Recreation Ground.
2. To present monthly financial reports comparing actual expenditure to the approved budget.
3. To obtain an asbestos survey of the cricket pavilion and the immediate cutting off of the water and electricity supply.
4. To delay any decision concerning the demolition of the cricket pavilion until the asbestos report had been received.

09/12 CORRESPONDENCE

1. Big Lottery Fund

   1. Application for Second Breathing Places Grant
   2. End of Grant Report - First Application

   (i) Clerk informed that the application for a further grant had been unsuccessful.

   (ii) Palmer would discuss with the Chairman to resolve whether the approved scheme could go ahead or if not whether the grant must now be returned.

2. RMBC - Borough Council's Standards Committee

   Pantry was to study the document carefully and report back to Council as necessary.

3. RMBC - Centenary Bowling Competition

   Mathieson would pass on the letter to the Bowling Club.

4. RMBC - Streetpride Devolved Budget 2009/10

   Resolved to submit for consideration:

   1. The erection of wooden posts in the grass verge at the junction of The Pastures and Goosecarr Lane.
   2. The erection of a concrete bollard at the junction of The Pastures and The Meadows.

5. CE Electric UK - Priority Treatment During Power Cuts

   Kettell would include a suitable item in the next edition of "The Informer".

6. Bondhay Golf Club - Family Open Day

7. RMBC - Goosecarr Lane Play Area

   Resolved that the Clerk request a site meeting with RMBC.

8. Chesterfield Canal Partnership - Opening Festival

   Palmer/White had attended the successful and interesting event.

9. RMBC - Temporary Closure of A57

10. Zurich Insurance - Renewal Notice

    Clerk had copied the information with the papers for the meeting.

    Resolved to maintain the existing cover and pay the renewal premium.

11. RMBC - Local Development Framework

12. Big Lottery Fund - End of Grant Report

    Clerk encouraged members to participate in the on-line consultation system.

09/13 PLANNING APPLICATIONS

No planning applications had been recorded.

09/14 COMMITTEES

Allotments

Mathieson reported that Councillor Hill would judge the "Best Kept Allotment" competition. Councillor Gregory would judge the "Best Garden".

09/15 MEMBER'S ACTIVITY REPORTS

There were no further activities to report.

09/16 VILLAGE MAINTENANCE

Palmer reported on the Contractor's activities during the last month which had included painting the kitchen in the football pavilion, refreshing the "Slow" marking and making a new arm for the bench at the recreation ground.

Palmer had liaised with the Side Farm Nursery and arranged the removal of weeds from the flower beds in advance of the summer planting programmed for June. He had recovered the hanging baskets from Hobson Nurseries which were now store at Side Farm should they be required in a future year.

Mathieson had observed the need to re-bed the top course of bricks at one of the planting beds which Palmer would get the Village maintenance Contractor to undertake.

Pantry asked if the Millennium Garden could be tidied up before the Music by Moonlight and Funday weekend - 13 and 14 June 2009

09/17 KIVETON LANE PLANTATION

There were no further comments to make.

09/18 URGENT ITEMS

There were no urgent items.

The Meeting Closed at 9.25 p.m.