JRW/320

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall
at 7.00 p.m. on Tuesday 28th October 2008.

Present

• Councillor Palmer - Vice Chairman - In the Chair
• Councillor Gregory
• Councillor Leah
• Councillor Mathieson
• Councillor Pantry
• Councillor White
• J R Walker - Clerk

• PC Jones
• PC Saul
• Mrs. E Wainwright
• Mr. P Cooper

Councillor Langford had resigned from the Council. Councillor Palmer was the Vice-Chairman and took the Chair.

08/66 APOLOGIES

An apology had been received from Councillors Hill and Kettell.

08/67 ELECTION OF CHAIRMAN

Resolved

1. To elect Councillor Hill as Chairman.
2. To allow Councillor Hill to sign his Declaration of Acceptance of Office on his return to the village.

Clerk would inform the necessary external organisations.

08/68 APPROVAL OF THE MINUTES

There were no amendments.

The minutes were signed as a correct record.

08/69 MATTERS ARISING

1. 08/55

   Mathieson reported that works to the path had ceased at the end of August and much of the temporary path was very muddy and difficult to walk on.

   Clerk would report to RMBC.

2. 08/56

   White would make a further attempt to register the Council as the Sole Trustee on the Charity Commission's Web Site.

3. 08/57(6)

   Palmer was aware of the proposed changes to the management structure at SYPTE.

PC's Jones and Saul were present and the meeting was suspended at 7.05 p.m.

PC Jones/Saul reported on an attempted burglary on Manor Way on 14 October. A window had been broken whilst the residents were on holiday. The attempt had been witnessed by a neighbour.

The driver of a vehicle caught being driven recklessly through the village had had his vehicle impounded because the driver had recently been issued with a warning notice.

Palmer had informed Norman Anderson (Neighbourhood Watch) of a car being driven suspiciously at the empty care home premises.

Palmer asked the officers to note the registration number of a vehicle parked in a suspicious manner on Kiveton Lane on the 27 October.

PC's Jones/Saul left the meeting at 7.15 p.m. and the meeting re-commenced.

08/70 URGENT ITEMS FOR LATER CONSIDERATION

1. Moss on Footways.
2. Bowling Club Pavilion
3. Speeding Sign
4. Criminal Records Bureau Checks

08/71 CLERK'S REPORT

Clerk had carried out all the instructions given to him at the last meeting.

08/72 FINANCIAL OFFICER'S REPORT

Clerk had:

1. Reported to the External Auditor the problems experienced by Councillor White in recording Todwick Parish Council as the Sole Trustee on the Charity Commission Web Site.
2. The £16,000 half-year precept had been paid into the account opened specifically to cover his gratuity and this had now been transferred into the account which serviced the Community (cheque) Account.

	£
Monies Received
1. Barclays Bank - Interest	60.04
Payments Made Since Last Meeting
1. npower - Electricity Bill	90.81
2. Todwick Village Hall - Rent	18.00
3. Yorkshire Water - Water Bills	157.22
4. Paper Island Ltd - "Informer" Printing	101.17
Payments To Be Made
1. H M Revenue & Customs - Tax/NI	201.42
2. J R Walker - Salary & Expenses	692.62
3. Julian Marples - Village Maintenance Works	178.50
4. Todwick Toddlers - Donation to Funds	50.00
5. Hobson Nurseries - Summer Bedding Plants	235.00

Bank Statement Balances incl. Bank Interest
Business Premium	Business Premium	Community
£20,150.57	£14,117.82	£1.00
Balances after all Payments Completed
Business Premium	Business Premium	Community
£4,150.57	£28,204.10	£1.00

Resolved that in future the recreation Ground Charity be asked to pay all electricity and water bills for the recreation ground.

08/73 CORRESPONDENCE

1. Mr. Paul Langford - Resignation from Council

   Clerk had written to express regret at the decision to resign, thank him for his contribution to the Council and the village and give very best wishes for his future.

2. RMBC - Firework Displays/Christmas Illuminations Events Pack

3. RMBC - Parish Network Meeting

4. RMBC - Rotherham Local Development framework - Online Consultation

   Clerk had completed the return as requested.

5. Todwick Rambler's Club - Thank you for Donation

6. RMBC - All Parish Liaison Meeting

   Clerk had informed that the meeting clashed with the Parish Council Meeting and that consequently no one from Todwick would attend

7. YRCC - Conference and AGM

8. Councillor S Hill - Cricket Pavilion Condition Report

9. Councillor S Hill - Chairman Vacancy

10. Todwick Toddlers - Request for Donation

    Resolved To make a donation of £50.00

11. Eileen Northall - Council Vacancy

12. John Cawkwell-Stansfield, CS Surveying & Architectural Design Limited - Kiveton Lane Waiting/Parking Restrictions.

    Resolved To support an extension of the restrictions on the northbound carriageway.

08/74 PLANNING APPLICATIONS

1. RB2008/1535

   Conservatory to rear at 3 Old Hall Close for Mrs. I Robinson.

   Resolved to offer no objection.

2. RB2008/1563

   Single storey rear extension at 93 Kiveton Lane for Mr. G Harris.

   Resolved to offer no objection.

3. RB2008/1653

   Erection of Combined Heat and Power Plant at Kiveton Park Quarry for Kiveton Heat and Power Ltd.

   Clerk had not received official notification of the application but had telephoned RMBC and requested details be sent at the earliest opportunity.

The meeting was suspended at 8.10 p.m.

OPEN SESSION

1. Mr. P Cooper - Todwick Cricket Club Chairman and Mrs. E Wainwright - Secretary requested the Council's permission for the Cricket Club to apply for a grant to improve the cricket pavilion.

   Resolved that the Cricket Club be allowed to apply for improvement grants.

   Copies of estimates for work and other associated documents were to be passed to the Council. A copy of the condition report recently prepared by Councillor Hill (a Chartered Surveyor) was passed over by the Clerk.

Open session closed at 8.45 p.m.

08/75 COMMITTEES

Allotments

Mathieson had served notice on one plot holder who had not cultivated his allotment. There were presently eight people waiting to rent an allotment. Some rationalisation was now underway with those who were only cultivating half of a full plot making the other half available to another holder.

08/76 COUNCIL VACANCY

Clerk had posted the notice advertising the vacancy. An election to fill the vacancy will be held if, no later than 14th November 2008, notice in writing of a request for an election is given to Mr. T.C. Mumford, RMBC Assistant Chief Executive by ten electors of the Parish of Todwick. If an election is not requested the Parish Council will be allowed to co-opt a person to fill the vacancy as soon as practicable

Resolved

1. That the Clerk prepare a suitable poster advertising the vacancy and seeking the receipt of applications before 14th November.
2. That a sub committee consisting of Councillors Hill, Palmer and Pantry meet to interview applicants and make a recommendation to the November council meeting. Councillor Gregory would be available if a member was unable to attend.

The posters were to be displayed on the Kiveton Lane notice board, the notice board in the post office and within the village hall. An item would also be entered on the Todwick village web site.

08/77 MEMBER'S ACTIVITY REPORTS

1. Mathieson was obtaining estimates for the construction of sped ramps and additional hard surfacing at the recreation ground. The Recreation Ground Charity would hold its next meeting immediately before the November council meeting.
2. White had been assured that a village logo would shortly be available for consideration by Council.

08/78 VILLAGE MAINTENANCE CONTRACT

Resolved

1. That the Clerk ask RMBC what resources it might contribute to keeping the village free of rubbish.
2. That the existing contract be extended to the end of December 2008.
3. That Councillor Palmer inform Mr. Marples and seek from him his views on the existing contract.
4. That Councillors Gregory, Hill, Mathieson and Palmer meet to consider the format of any new contracts.

08/79 NOTICE BOARD

Palmer would look into the possibility of the new board being fabricated to compliment the existing notice board within the village hall curtilage fronting the Kiveton Lane elevation.

08/80 URGENT ITEMS

1. Moss on Footways.

   White no attention had been given to the moss previously reported on Guildway and Sandwith Road.

   Clerk would report to RMBC again.

2. Bowling Club Pavilion

   White had been informed of problems with external boarding at the bowling pavilion.

   Resolved that Councillor White visit the premises with the Bowling Club Chairman and recommend any necessary remedial works.

3. Speeding Sign

   Gregory had noticed that the speeding sign on Kiveton Lane had been turned around on its post so that it no longer faced the on-coming traffic.

   Clerk would pass on the report to RMBC with a request that a more modern version of the sign be provided in its place.

4. Criminal Records Bureau Checks

   Palmer brought to members attention the need for CRB checks to be made on anyone supervising children.

The Meeting Closed at 9.30 p.m.

The next monthly Council Meeting will be in Todwick Village Hall at 7.30 p.m. on Tuesday 25th November 2008.

The meeting will follow the Recreation Ground Charity Meeting which will commence at 7.00 p.m.