JRW/315

TODWICK PARISH COUNCIL

Minutes of the meeting held in Todwick Village Hall at 7.00 p.m.
on Tuesday 29th April 2008

Present

• Councillor Langford - Chairman
• Councillor Palmer - Vice Chairman
• Councillor Gregory
• Councillor Kettell
• Councillor Leah
• Councillor Mathieson
• Councillor Pantry
• Councillor White
• J R Walker - Clerk

Worksop Guardian Reporter Debbie Lockett

07/195 APOLOGIES

An apology had been received from Councillor Hill.

07/196 APPROVAL OF THE MINUTES

25th March 2008

07/187 (2a) The Parish Council was the Trustee and not the Charity.

The minutes were signed as a correct record with the above amendment.

07/197 MATTERS ARISING

1. 07/164(5)

   Palmer had noted significant improvements to the property curtilage. Local residents had passed thanks to the Council for its part in bringing the improvements about.

2. 07/183

   White had now completed the forms on-line and provided all the information required by the Charity Commission.

3. 07/188

   White reported that additional classes were now underway, including Active Always - an exercise for the over 50's and table tennis.

4. 07/188

   Mathieson had made enquiries but been unable to identify sufficient support for forming a Garden Club.

5. 07/160

   Leah had continued to liaise with Rob Lincoln the Headteacher who was supporting the competition to design a Todwick logo. She was also speaking with him about the School's input into the Emergency Plan and the Diligence Awards.

6. 07/169

   Palmer advised that the Computer Club was progressing well. A second beginner's class was being planned with the benefit of external, funding. The Village Hall Committee may have to fund any further classes.

7. 07/167

   Palmer advised that a new sapling guard was being provided and a plaque unveiled at a ceremony at 8.00pm on 1st May at which the Harthill Morris Dancers would perform.

8. 07/194(6)

   Palmer explained that temporary signs had been erected to direct vehicles to the pottery event. It had not yet been decided whether to pursue an application for more permanent signing.

9. 07/194(7)

   Palmer would do nothing further until the village logo had been approved.

07/198 URGENT ITEMS FOR LATER CONSIDERATION

1. Informer Deliveries
2. Bluebell Wood
3. Crime Statistics
4. Patient Liaison Forum
5. Post Office Notice Board
6. Children's Playground
7. Commemorative Seat
8. Chesterfield Canal Trust Membership.
9. Hanging Baskets
10. Manor House Site
11. Fisher's Farm Land

07/199 CLERK'S REPORT

Clerk in addition to his routine duties and undertaking all the instructions given to him at the last meeting had:-

• liaised with RMBC concerning the possible provision of a sign directing traffic to the village hall
• obtained further information from RMBC and informed members with regard to the planned renewal of gas mains and services throughout the village
• attended the meeting to review standing orders

07/200 FINANCIAL OFFICER'S REPORT

Clerk reported on additional papers received from the External Auditor.

	£
Monies Received
1. RMBC - Part Precept	3000.00
2. Allotment Holders	208.00
3. Zurich Insurance - Claim	565.00
4. H M Revenue & Customs - VAT Refund	5108.76
5. RMBC - Remainder of First Half of Precept	13000.00
Payments Since Last Meeting
	Nil
Payments To Be Made
1. YLCA - Standing Orders	14.98
2. Todwick Village Hall - Rents	45.00
3. Paper Island Ltd. - "Informer" Printing	101.17
4. Yorkshire Water - Bowling Clubhouse Bill	32.33
5. YLCA - Membership Renewal	314.00
6. Yorkshire Water - Allotments	77.70
7. J R Walker - Salary & Expenses	636.93
8. H M Revenue & Customs - Tax/NI	201.42
9. J Marples - Village Maintenance	243.72
10. Zurich Municipal Insurance - LCAS Seminar	30.00
11. Todwick Property Services - Repairs to Cricket Pavilion	290.00
Signed Cheques Not Appearing On Bank Statements
	Nil

Bank Statement Balances incl. bank interest
Business Premium	Business Reserve	Business Tracker	Community
£4,294.36	£0.00	£4,102.52	-£49.00
Balances after all Payments Completed
Business Premium	Business Reserve	Business Tracker	Community
£20,366.87	£0.00	£4,102.52	£0.00

The meeting was suspended at 7.30 pm to allow the Annual Assembly to be held and re-convened at 8.00 pm.

07/201 BANK ACCOUNTS

Resolved to retain the Community and Tracker Accounts but close the Business Premium and Business Reserve Accounts and replace these with an Instant Access Saver Account.

07/202 CORRESPONDENCE

1. Rotherham Arts - Summer Activities

2. YLCA - RMBC Standards Sub Committee Ballot

3. RMBC - Tourism Forum

4. BDO - Audit

5. Rotherham Holiday Aid - Appeal

6. Chesterfield Canal Partnership - Inland Waterways Association National Campaign Rally

7. Charity Commission - Recreation Ground Charity Annual Return

8. South Yorkshire Fire & Rescue - Integrated Risk Management Plan Consultation

9. RMBC - Town Centre Draft Public Realm Strategy

   Pantry had read the document at the local library but found it to be of little value.

10. RMBC - Planning Board Training Session

    Pantry would attend.

11. RMBC - Standards Committee

12. RMBC - Footway Extension A57 Worksop Road

13. RMBC - Code of Conduct - Training

    Clerk would invite Mr. Mumford to the July meeting.

14. Zurich Insurance - Enhanced Cover for Corporate Homicide/Manslaughter

15. YLCA - Membership Invoice/Questionnaire

16. Zurich Municipal - Annual LCAS Seminars

    Pantry/White would attend.

17. Chesterfield Canal Trust Ltd - Inland Waterways National Campaign Festival 2009

18. Kiveton Park & Wales Village Hall - Invitation to Opening Day

    Pantry/Gregory had attended.

19. J Tompkin - Footpath No. 22 Wales

    Clerk had written to RMBC supporting the request for removal of the obstructions from the path link to Todwick.

20. Barclays Bank - Future Banking Arrangements

21. YLCA - Nomination Papers

22. RMBC - Co-opted Members of Scrutiny Panels

07/203 PLANNING APPLICATIONS

1. RB2008/0596

   Outline application for the erection of a dwellinghouse (renewal of RB2005/744) at 41 Rectory Gardens, for Mr. K Eaglesham

   Resolved to offer no objection.

2. RB2008/0602

   Erection of conservatory to rear to replace existing at 5 Todwick House Gardens for Mr. G Knowles.

   Resolved to offer no objection.

07/204 COMMITTEES

Allotments

Mathieson had collected rents and paid them into the bank. He thanked Mr. Terry Calledine for his assistance.

Resolved to allow Mr. Richard Waller to cultivate two allotments free of charge in recognition of his cutting of the boundary hedges to the whole site.

Clerk thanked Councillor Mathieson.

Recreation

Mathieson detailed works carried out at the cricket pavilion to resolve problems identified by the risk assessment.

Resolved to pay repair costs of £290 to Todwick Property Services.

07/205 MEMBER'S ACTIVITY REPORTS

1. White was in the process of revising the risk assessments prepared the previous year.
2. Mathieson reported that the Recreation Ground Charity had received £1400.40 and expended £747.00 in financial year 2007/8.
3. Pantry/Gregory/Leah reported on the South Rotherham Parishes Meeting

07/206 STANDING ORDERS

Resolved

1. To approve the Standing Orders prepared by the Clerk following his 2 April 2008 meeting with Councillors Gregory and Pantry.
2. To thank Councillors Gregory and Pantry and the Clerk for their endeavors.
3. That the Chairman, Councillors Gregory, Pantry and the Clerk meet to assess the relevance of the National Associations of Local Councils Chairmanship Document.

07/207 VILLAGE MAINTENANCE

Palmer reported on the Contractor's activities.

07/208 NOTICE BOARD

Chairman had contacted Mr. Pett at the Borough Council and advised him of the dimensions of the proposed board.

07/209 DOG CONTROL ORDER/BY-LAWS

Mathieson had studied the papers obtained by the Clerk. He did not recommend introducing any such order because of the complexities and difficulty of enforcement.

Clerk was to consult with other local parish councils and Rotherham Streetpride.

07/210 CCTV

Resolved in principle to contribute to the retention of two number CCTV cameras for use by parish councils in the area and operated by the Safer Neighbourhood Team.

07/211 URGENT ITEMS

1. Informer Deliveries

   Resolved

   1. To thank the Church Members for delivering the newsletters for the last few years.
   2. To arrange delivery by the Council Members themselves.

2. Bluebell Wood

   Clerk had spoken with Councillor Hill immediately prior to the meeting who advised that the projected cost of preparing the simple licence with Mr. Hague was £500 to £750. Councillor Hill considered this to be excessive having regard to the work involved.

   Leah advised that it would be June before the outcome of the grant application would be known.

   Resolved to place the matter on the May agenda and meanwhile do nothing further until Councillor Hill had given his further advice.

3. Crime Statistics

   Clerk had spoken with PC Jones who reported 4 crimes in the last month.

4. Patient Liaison Forum

   Pantry had become aware of that which operated between the Dinnington Group Practice and Anston Parish Council. He would discuss the possibility of a similar arrangement between the Kiveton Doctors and Todwick.

5. Post Office Notice Board

   Pantry had discussed the provision of an 18 inch x 18 inch board in the post office at an annual cost of some £75/year.

   Resolved to arrange provision.

   Pantry would negotiate further on the cost.

   Chairman/Kettell would purchase the board.

6. Children's Playground

   Pantry reminded members of a condition of the grant aid given for the children's playground fencing. This involved the taking of photographs to demonstrate the derived benefits. He had arranged for Tina Chamberlain from the Yorkshire Rural Community Council to attend on the 22nd May together with a group of schoolchildren and a selection of adults.

7. Commemorative Seat

   Palmer advised that the Village Hall Committee had accepted a request by Sandra Mosley the window of ex Councillor John Mosley to provide a memorial bench within the curtilage of the village hall.

8. Chesterfield Canal Trust Membership

   Resolved to seek membership of the Chesterfield Canal Trust Ltd at a cost of £36.

9. Hanging Baskets

   Palmer had now received an estimate from Hobson's Nursery for the provision of 30 number hanging baskets over some fifteen weeks of the summer. He asked members to approve the supply at a cost of £1530.79 including VAT.

   Gregory seconded the proposal.

   Mathieson was not satisfied with the planting of the various areas designated in the village. He considered this to be more important than hanging baskets and proposed an amendment namely that expenditure on hanging baskets be deferred for one year with the money being expended on the existing ground planting beds.

   Pantry seconded the proposal.

   Resolved by 6 votes to 2 to defer expenditure on hanging baskets and expend monies on ground planting areas.

10. Manor House Site

    Palmer had received further reports of activities at the Manor House and proposals for building on green belt land in the vicinity.

    Council was aware that no planning application had yet been made and nothing could be done until such time as that occurred.

11. Fisher's Farm Land

    Palmer had become aware of corrugated sheeting being erected on the land adjacent to the recreation ground.

The Meeting Closed at 9.50 p.m.

The next monthly Council Meeting will be in Todwick Village Hall at 7.00 p.m. on Tuesday 27th May 2008.